CHILD CARE FACILITY EMERGENCY PREPAREDNESS CHECKLIST

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Child care providersin the State of Tennessee now requiresn child care faciltities must have a plan to protect children in the event of emergencies. The process of developing and maintaining a plan along with regular practice drills makes it more likely that the child care agency will be equipped to protect children when a disaster strikes. Your Licensing Program Evaluator will review and monitor your plan to ensure that it complies with the requirements in the emergency preparedness licensing law.

Emergency Preparedness Law

The Emergency Preparedness Law became effective July 1, 2013. The law requires licensed child care centers, group child care homes, and family child care homes to develop a written multi-hazard plan to protect children in the event of emergencies.

Link to Tennessee Child Care Emergency Preparedness Law:
https://www.tn.gov/content/dam/tn/human-services/documents/Child_Care_Emergency_Preparedness_Law.pdf

The agency plan must include:

- Procedures for notifying parents
- Designated relocation sites and evacuation routes
- Reunification plans for children and families
- Written individualized plans for children with special needs
- The plan must also include provisions for protecting children during fires, tornadoes, earthquakes, chemical spills and
floods.
- The child care agency shall maintain documentation that the emergency plan is
reviewed monthly.
- All child care agency staff persons shall be trained on the plan annually.
- The child care agency shall implement these emergency procedures through timely
practice drills to meet local regulations and local emergency services plans and shall
maintain documentation of drills for one (1) year.

Preparing Child Care Programs for Emergencies – A Six-Step Approach

A detailed manual to assist child care providers with the development of disaster plans was created in partnership with the Tennessee Department of Health. The recommendations in the manual entitled Preparing Child Care Programs for Emergencies – A Six-Step Approach come from public health officials, emergency management agencies, Childcare Aware of America, Save the Children, and others. The manual is also available in a checklist format as an aid in developing your disaster plan.

Link: https://www.tn.gov/content/dam/tn/human-services/documents/Preparing_CCP_for_Emergencies_-_A_Six_Step_Approach.pdf

TCA- 1240-04-01-.18 EMERGENCY PREPAREDNESS.

All persons or entities operating a child care agency as defined in this part, excluding drop-in child care
centers and those programs and facilities exempt from licensing as provided in § 71-3-503, shall, in
consultation with appropriate local authorities and local emergency management, develop a written multihazard plan to protect children in the event of emergencies, including, but not limited to, fires, tornados,
earthquakes, chemical spills, and floods. Such persons or entities shall also inform parents and guardians
of children attending the child care agency of the plan. The child care agency shall comply will all other
requirements related to emergency preparedness provided under T.C.A. § 71-3-517.

Email *

Name of Person Completing Form *

Facility Name *

Physical Address *

City *

Zip Code *

Phone Number *

Emergency Contact Name *

Emergency Contact Email *

Emergency Contact Phone Number *

Site Capacity *

Minimum Age (Example- 6 weeks) *

Maximum Age (Example- 12 years) *

Opening time *

Time

Closing Time *

Time

Overnights or Weekends- Check all that apply. *

Overnights

Weekends

Not Applicable

Other:

Required

Wheelchair Accessible *

Yes

Transportation Provided *

Yes

Does you plan include provisions for a range of possible events that include, but are not limited to: *

Fires

Tornados

Earthquakes

Chemical Spills

Floods

Armed Person/Active Shooter

Power Outage

Other:

Required

Has the plan identified potential risks for a specific to location? (near a chemical plant or creek/river?) *

Yes

Does the plan identify procedures for notifying parents during an emergency? *

Yes

Designated relocation sites and evacuation routes to those sites? *

Yes

Reunification plans for children and families? *

Yes

Written individualized plans to accommodate children with special needs in an emergency? *

Yes

Documentation that the emergency plan is reviewed monthly? *

Yes

Agency staff trained on the emergency plan annually? *

Yes

Documentation of the following practice drills shall be maintained for one (1) year: *

Monthly fire drill

Alternating monthly drills to cover each shift (including extended ours)

One drill other than fire every six (6) months

Practice drills conducted to simulate (as closely as practical) conditions of a real emergency (utilize alarms, practice evacuation)

Required

The following emergency numbers posted next to agency telephones and readily available to staff: *

Fire Department

Police Department and Sheriff's Office

Nearest Hospital Emergency Room

Department of Children's Services Child Abuse Hotline

Local Emergency Management Agency

Ambulance or Rescue Squad

Poison Control Center

Department of Human Services Child Care Complaint Hotline

911 or equivalent generic emergency numbers

Required

Emergency contact information for parents/guardians readily available to staff and maintained in a portable travel format? *

Yes

Emergency contact information for parents/guardians includes work, home, and cell phone numbers? *

Yes

Parents/Guardians of enrolled children have been informed of the plan? *

Yes

A copy of your responses will be emailed to the address you provided.

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