Medlock Fall Festival & Haunted Trail Volunteers
The Haunted Trail takes place at Clyde Shepherd Nature Preserve on Oct. 26. We need volunteers to help in the weeks and days leading up, day of, and next day for clean up. Let us know how you'd like to be involved!
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Please check the boxes for ALL jobs you would be willing to do! If you have a strong preference, please indicate at the bottom of the form in the comments section. Thanks!
I just want to help! Assign me any task in the realm of:
Setting up days/week before
Setting up day of
Tear down and clean up
Crowd and traffic control and organization
A performing role on the trail
Assisting in any way needed on day of event
Other:
Prep-Work (the week and days before the event)
Publicity, Volunteer Support & Trail Decor
Online event publicity presence on Facebook, Nextdoor
Contact local schools to place event announcement
Spread the word in adjoining neighborhoods - Clairmont Heights, Valleybrook, Laurel Ridge etc
Provide refreshments for volunteers on workdays, day of event and closing day
Contact local businesses for donations for water/snacks/materials etc
Help develop themes and create creepy decor for trail
Donate decor for trail
Trail lighting Clerk
Head up trail lighting planning
Determine battery operated lighting plan
Inventory existing lighting and determine needs
Assist/delegate set up and break down of trail lights
Assist/delegate activating trail lights at dark and turning off lights at closing
Set Up (Prior to Event Day - mostly October 19 10am)
Clear front area of sticks/debris, rake if needed; bring gloves, rake, long sleeves/pants
Clear games/craft area & stations; bring gloves, rake, long sleeves/pants
Clear graveyard area, check trail condition; bring gloves, rake, long sleeves/pants
Construct teepees along trail; bring gloves, long sleeves/pants
Set up event signs at front of preserve.
Date TBD - Assist with setting up and decorating signs at the point (Woodland & Medlock Rd)(with Jean C)
Friday Oct 25 Assist on installation of hard lighting in game/craft area
Event Day! (Saturday October 26)
Event day - set up (10:AM – 3:PM)
Street closing; close off Pinebluff from Woodtrail to Schoel – direct load/unload/move
Front Area: assist with set up of food table, entry table, signage, front trail decor
Assist with set up of games/craft area (with Mollie B)
Assist with intallation of graveyard & bridge décor
Assist with installation of graveyard lights & witch area
Assist with installation of scarecrows
Assist with installation of trail décor (many hands needed)
Install skull trail lighting along trail
Assist lighting clerk with installation of battery operated lights along trail following lighting plan, need staple gun
Event day - during event (4:30PM - 9:PM)
Direct traffic (in two shifts) at Harrington & Woodtrail to prevent event parking on Woodtrail/Pinebluff
Work the food & drink table (in two shifts)
Work at trail head: Take donations, give wrist bands, hand out red cell phone covers, control crowd. Wear a costume :)
Assist at game/ craft area (with Mollie B)
Apple bobbing station - supervise apple bobbing; also purchase & wash apples, cart water, supplies (costume provided!)
Performance related
I can help with makeup/costumes
I can come up with and direct scenes
I'd like to perform in a speaking role/a staged or interractive scenario
I'd like to perform in a non-speaking role/ non interactive scenario
I'd like to be a ghost to wander the trail
I'd like to be a zombie in the graveyard
I'd like to be the bridge troll
I'd like to be a witch
I'd like to imagine my own creepy ghoul
After Event (Sunday, October 27)
Clean up and tear down (Sunday, 10:AM – 2:PM)
Game area and front area lighting break down
Graveyard & witch area lighting tear down
Trail lighting, remove battery operated lighting, organize & load
Craft/game area breakdown - move to front and load
Trail area décor breakdown, move to front, load
Comments? Strong preferences? Ideas? Leave them in the comment box below.
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