Helensburgh Summer Festival 2019
Pitch Application Form
Helensburgh Summer Festival 2019
Helensburgh Summer Festival 2019, Sunday 11th August, 10am to 4pm, Colquhoun Square.
£45 for a Craft pitch, own pop up.
£50 for a Farmers pitch,
£75 for ice cream van/similar pitch
£100 for hot food/vans/gazebo pitches
Name *
Your answer
Address *
Including post code, no PO boxes
Your answer
Tele No: *
Your answer
Email *
Your answer
Business Name *
Your answer
Type of artisan / craft / food / hot food products on sale *
Your answer
Name/s of person/s on pitch *
Your answer
Craft pitch, farmers pitch, van pitch or supplying own pop-up *
Do you require electricity? *
Website *
Your answer
Facebook Business Page: *
Your answer
Twitter Page: *
Your answer
Transport *
Registration number of vehicle, if used for loading/unloading
Your answer
Pitch Fees *
Public Liability Insurance, Hygiene, PAT, Gas Certificates
Public Liability Insurance, Hygiene, PAT, Gas Certificates should be sent to:

J Gray,
Bookings and Market Manager,
SHS Markets.
Public Liability Insurance: *
No bookings will be accepted without Public Liability Insurance
Can you provide a copy of your PLI certificate to accompany this Booking Form
EHO hygiene certificates *
No food/ produce pitch bookings will be accepted without current food handling and food/kitchen hygiene certificates
Can you provide a copy of your current food/kitchen hygiene certificate
Can you provide a copy of your current food handling certificate
Which Council are you registered with
Your answer
Hand Wash Station *
Hot Food/Cooking pitches must provide their own hand wash and utensil wash stations
I do not require this
Do you have your own hand wash station
Electricity *
Electricity for cooking and lighting is provided to a limited number of pitch holders only. If you have an agreement with the management that your pitch will be provided with access to electricity, please confirm all electrical equipment you will use has a current PAT label
Gas Certificate
Any hot food sellers using gas appliances must provide copies of all relevant testing and safety certificates
Terms and Conditions
Helensburgh Summer Festival 2019

1 Notice is required if you are unable to attend the Market you have booked or confirmed, by email to bookings@scottishstallhire.co.uk at least 5 days in advance, or your fee will be forfeited, unless cancellation is due to illness.
2 The occupation of any pitch in previous years does not constitute a right for future use of that pitch
3 The allocation of pitches is solely at the discretion of the management.
4 Pitches cannot be shared or sub-let without the agreement of the market organiser
5 The markets us outdoors, therefore pitch holders should be prepared to trade, no matter what the weather
6 Trading times are 10am to 4pm. Pitch holders should be ready to trade 15 minutes before the advertised start time, and have the area in front of their pitch clear.
7 All stock must be kept within the pitch provided
8 Pitches must not be moved from their positions
9 Please do not place A-frames or blackboards in public areas without permission
10 A copy of your Public Liability Insurance and any relevant food hygiene and/or kitchen certificates must be sent or given to to the market manager before the start of trading
11 The pitch holder on the day of the market is responsible for complying with all local and national laws and regulations regarding the production, labelling, display, storage, handling, cooking and sale of goods. Sellers of alcoholic beverages must hold their own occasional license.
12 All pitches must comply with current Trading Standards and Health and Safety requirements
13 All pitches must display their trading name and contact details. This can be in the form of a banner, poster or business cards
14 Pitch holders will be provided with an 8x4' crafter pitch, 8’x8’ farmers pitch, ice cream van pitch or hot food pitch. Traders in craft pitches must provide their own table cover which reaches the ground at the front.
15 Pitch holders are not provided with a chair, please bring your own if required
17 Electricity is not normally provided for pitches, unless agreed in advance with the management.
All electrical items must have current PAT labels
18 Please take responsibility for making your pitch look attractive, you will have a far better response from public
19 We ask pitch holders not to pack up early, as it affects the look of the entire market. Please stick to market set up and finish times.
20 Pitch holders are responsible for their own stock/pitch if they leave it unattended at any time
21 Pitch holders must dispose of all their rubbish at the end of each trading day
22 Fire exits must be kept clear at all times
23 There is a strict No Smoking policy at all pitches and space adjacent to pitches for all pitch holders and staff. This includes electric cigarettes
24 No alcohol to be consumed by pitch holders or staff at pitch or within the market area
25 If the management feel the weather/wind will make the market unable to go ahead, you will be notified by telephone or email by 11.30pm, the night before the event. The management will do everything in their power to make sure all markets go ahead as planned.
26 Pitch holders are expected to promote and support the market using their websites and social media pages
27 Pitch holders will treat each other with respect. Foul or offensive language will not be tolerated.
28 Grievances should be directed to the Market Manager who, in turn, will be responsible for resolving the dispute
29 We reserve the right to take photos of pitches and products and use them to advertise the market on social media but will chose which pitches and products we use
30 All traders who attend the market must agree to these terms and conditions.
I have read the Market Rules and agree to abide by them *
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