ACOM Employee Pre-Travel Form
This form is to be used when you need to set up travel.
Legal Name on ID Used at Airport
Your answer
Traveler Email
Your answer
Official Business Purpose of Trip
Your answer
Destination
Your answer
Travel Dates (departure/return)
Your answer
If any personal travel is taking place during this trip, please provide those dates.
Your answer
Financial Information
Is this a no-cost trip (insurance purpose only)?
Account # for Travel (needed even for no-cost trips).
Your answer
If this trip is entirely or partially reimbursable from another organization please provide the organization name.
Your answer
Travel Information
Who is booking your plane tickets?
Desired departure flight time and airline.
Your answer
Desired return flight time and airline.
Your answer
Provide desired Airline and Frequent Flyer #.
Your answer
Do you need a rental car reserved? (Some rental agencies will direct bill through Cain.)
Provide desired rental agency and member #.
Your answer
HOTEL: Generally the traveler reserves his/her own hotel. You can now reserve your hotel through Concur using your T-Card. If you would like your admin to book your hotel, please provide specific hotel details below and see your admin regarding the method of payment.
Your answer
TRAVEL ADVANCES
Cash advances are only allowed in rare and special circumstances. If you require a cash advance for this trip, please contact your Administrative Assistant. It is highly recommended that all travelers have a T-Card to use to pay for out of pocket expenses. You can find the application online at <https://docs.google.com/a/ucar.edu/forms/d/e/1FAIpQLSdim0MqUc4KBDyaGYzeCiinNhekZWMUGRAHroelR5pP4FHK0Q/viewform>.
FIELD PROJECT
The Field Project must be listed on UCAR's Registered Field Project Page <https://www2.fin.ucar.edu/bf/travel/field-projects>. If the project is not listed, the form "Advance Notice of Field Project Facility Deployment and Safety/Security Review" will need to be filled our by the PROJECT LEAD, ONLY. This form must be submitted online <https://www2.fin.ucar.edu/forms/advanced-notice-field-project-facility-deployment-and-safetysecurity-review>. It is automatically forwarded to Bob Wiley and the Travel Office. Please be sure to print a copy for your Admin. Asst.
Submit
Never submit passwords through Google Forms.
This form was created inside of NCAR|UCAR. Report Abuse - Terms of Service - Additional Terms