2020 GZAEXPO Up & Coming Application
TO AVOID QUESTIONS OR CONCERNS THAT MAY BE ANSWERED BELOW, PLEASE READ CAREFULLY:
THIS APPLICATION DOES NOT GUARANTEE YOU A SPOT IN THE GZAEXPO 2020 EVENT. VENDOR SPACE IS LIMITED.

THIS IS A JURIED SHOW AND ONLY THE BEST BODY OF WORK WILL BE CONSIDERED. WE HAVE 4 TOP PROFESSIONALS REVIEW APPLICATIONS TO CHOOSE VENDORS THEY FEEL ARE READY. THIS IS NOT INTENDED FOR THOSE NOT INTERESTED IN GETTING INTO THE INDUSTRY OR FREELANCE WORK. If you are chosen based on false information or are chosen and find you did not follow the application guidelines, you may be removed from the event without notice, so please read form carefully. We reserve the right to remove any vendor at any time.

This form is intended for those interested in vending at the 2020 GZAExpo "Up & Coming" section. This application is only for those who are not in the industry yet, and who have not been paid for freelance/industry work, but desire to be. GZAEXPO is looking for the following: Applicant has/has not gone to school & has built a body of work in hopes to be in the industry, or has done small unpaid freelance jobs for the industry/been an intern in a studio. This show is about originality, networking and marketing, less about sales (sales are an added bonus).

Please have form submitted no later than November 1, 2019 so the process of selecting vendors can begin. We will be sending acceptance letters no sooner than November 15th and no later than December 15, 2019. Please do not be discouraged if not accepted & we hope you apply again in the future. We suggest attending GZAEXPO, if you have never been, to see vendors and what we are looking for.

SHOW INFO:

This year our show will be $5/day pre-sale for general admission and $10/day pre-sale/day until January 1st. After pre-sales tickets will be $10/day general admission & $15/day for panels. Workshop tickets will be sold once we have locked in professionals and figure out details.

Date of the event: TBD, but planning for June 13th & 14th, 10am-5pm each day

Time:
8am - 9:45am - Set Up for Vendors Saturday
10am-5pm - Event each day
5:15pm - Doors close on Saturday (vendors applying/accepted MUST vend both days)
5pm-7pm Break Down on Sunday

Location: Boys & Girls Club
11050 Cedar St. (not affiliated with the Boys & Girls Club, just using facility & hired employees)
Stanton, CA 90680

VENDING COST:

$125 for 2 days - Applicant MUST attend both days

CONTEST FOR FREE SPACE:

You can enter our art contest for a free space:

*Submit ORIGINAL digital artwork (no fan art) with your take on "Animation History". This is however the theme speaks to you. Have fun!
Specs: 8.5"x11" JPEG, 300 DPI with a light watermark and make sure your signature is on it.
Deadline to Submit: November 1, 2019
Submit to gzaexpo@gmail.com, include your full name as on your application.
If chosen, you will be contacted and your fee will be waived.

Vendors must provide:
6' table (or smaller: 4'-5'), we are no longer renting tables to up and coming. It is a great investment to purchase a table.
Tablecloth (any color/design you desire, but please make sure it is large enough to cover the front of your table all the way to the floor.
Standing banner, table banner or no banner
Carts for transporting items/bins
Extension cord, power strip (if you desire to plug anything in)
Small fans or handheld fans are encouraged
Ice chest, snacks, food and drinks if you don't want to leave event or purchase from our snack bar or vending
machines
Cash and POS systems

Event will provide:
1 chair for each vendor, you are allowed 1 extra seat at your table, but you must provide the extra one
Wi-Fi password
Outlets
Cold bottles of water only for vendor, not guests or booth help (2 bottles per day, one at the beginning and around 1pm) Other than those, we have a water fountain, snack bar and vending machines.
2 badges each day - 1 for you and one for a helper at your booth which will be provided at check in. Your booth helper must be present before doors open to receive one. If you have multiple people helping with set up, anyone without a badge will be escorted out 10 min before the event begins. In order to attend, they must purchase a ticket.

A/C:
Air conditioning broke the first morning at our June 2019 event. It does not seem that Boys and Girls Club is able to fix it any time soon, so please be ready for warm weather though we are indoors. Classrooms will have A/C. There will be large industrial fans in each doorway, but you will want to bring your own handheld mister bottles & fans. We do provide outlets, but you must bring your own power strips and extension cords.

Parking:
Free Parking, vendors must unload quickly in the 15 minute loading zone in front (based on a first come basis) and park on top levels of parking structure. NO PARKING ON THE GROUND LEVEL OF STRUCTURE.. Parking is not guaranteed for those that are late. We ask that you park at the last available spot on the top levels to allow our attendees easy parking. There are no elevators only stairs.

We cannot guarantee parking close by and you can park at your own risk at the Food 4 Less parking, which there have never been any complaints & the Boys and Girls Club has okayed it. We do not advise it, but based on our past vendors, they did not have any issues. There is also a small parking lot at the library on the corner of Katella and Cedar, but there may be an event for the library. Make sure your read all signs and use our parking structure first. PLEASE READ ALL SIGNS.

Food:
We will be giving out 2 waters to vendors each day. There is a Food4Less and McDonald's next to the venue. We will also have a snack bar and vending machines in the lobby. There is a water fountain in the lobby. We usually sell pizza around 12pm.

WI-FI:
Wi-Fi is available. Password will be given the days of the expo. You can never guarantee Wi-Fi to work properly, so please have a back up. There is a Bank of the West in the Food 4 Less parking lot if customers need cash. We encourage attendees to bring cash when advertising the show.

ACCEPTANCE & APPLICATION PROCESS:

We have 4 professionals who take the time to go through every application and research any and all social media, websites, online portfolios, etc. The more information and links you provide, the better. If you don't have an Instagram account and are chosen, you will lose marketing promotions if we cannot tag you. We suggest making an art Instagram page just in case (optional).There are several reasons this might have happened: lack of portfolio to review, we think artist may need some more time to grow and should reapply in the future, an abundance of applicants, space is limited, amongst many other reasons. This does not mean to give up, but keep trying! Our show is grassroots and we are very limited on vendor spots, so we do our best to fill it with vendors we feel fit the show best.


WHAT DOES THE SPACE INCLUDE?
Artist is responsible for the items listed under the "Vendor Must Provide" statement above. Standing banners and standing backdrops are best. Please keep your back stock, bins, etc. under your table out of site or in your car. Please note that we take photos of your booth and tablecloths that do not reach the floor look unprofessional especially if we can see your bins and back stock. You may only display on your table or behind your table, not on the sides or in front (bunting and banners are okay draped on the front of your table as long as it is attached).

Event space will include the items stated in "Event will Provide" above.

PROMOTING:
We also require you to share about the event to help promote the event, if we feel professional has not taken the time to promote, etc, we will ask you to not partake in the event in the future. It takes all of us to make a great event happen. Flyers and promo material will be sent to you at a future date. Please don't wait until the month of to promote, please start pushing the event between March and June if you are accepted as a vendor, then continue sporadically. You can always use your stories and share the link to the event page.

DEADLINES:
The deadline to fill out this application will be November 1, 2019.

REFUNDS:
Refunds will only be given until Feb. 15, 2020. Anytime after, you will be forfeiting your table without refund.

SPONSORSHIPS:
There is an option on the application for sponsorship. You can have an ad regardless if you are chosen to be a vendor or not. Sponsors are helping with waters for the event, staff, limited Ground Zero prints for the EXPO, advertising, pamphlets, paying our art designers, and more. We have sponsorships starting at $25-$50.

DONATIONS FOR RAFFLE & SWAG BAGS:
We are always open to art and merchandise donations to put in our raffle or in swag bags to promote your work and for the event to be more amazing! You do not have to be in the show to take part in this. We ask that you email us what you would like to donate. Must be tasteful, family friendly, your work (no other artwork by another artist), and we must approve it before accepting it. You can mail it once we approve so we can promote it early on.

FINAL INFORMATION:
Booths are for selling your own art, handmade merch, and for promoting your projects. No sales of art/merch that is not your own will be tolerated. If GZAEXPO staff finds that you are not abiding by all rules, you will be asked to leave and escorted off the property and no refund will be provided. Fan art is acceptable, but please make it your own style, no direct copies of characters or designs. This show is about originality, networking and marketing, less about sales (sales are an added bonus). We put education first and expect our vendors to understand that.

Bathrooms and vending machines with snacks and drinks are on site. Outlets may not be by you so be prepared with power strips and long extension cords. If you leave to attend a panel or workshop, please make sure you have a friend or family member to watch your booth, we do not provide anyone to watch your booth unless it's for a quick bathroom break or snack run. You are allowed to attend any panel you please if you are a vendor, as long as room is available after attendees sit. For workshops, you must purchase a ticket online. Our volunteers are there to help the EXPO and attendees first and are there for vendors 2nd. They cannot watch your booth for more than a few minutes and may not go behind your booth.

We ask that all children under the age of 10 are accompanied by an attending adult, not someone helping at your booth, and not behind vendors booths. The show is a professional setting meant to feature artists. Vendors tend to be distracted with family and friends "hanging" out behind the booth. We have gotten complaints in the past and are trying to handle this delicately.

Sales are 100% yours that happen at your booth. You do not need a seller's permit to be in accepted and we are in a city building, so no one comes by to check.

Overnight Security and last minute notes:

We are not responsible for theft or damage to any of our attendee's or artist's personal belongings (art, vehicles, displays, etc.) while the show is happening. We are not responsible for watching your booth while the event is happening. If you choose to leave your items overnight, your items must be placed in the designated indoor room before final packing time and placed back out the following day (if vending 2 days) before 10am. Please take personal belongings like cash boxes, electronics, purses, etc. Please make sure your area is clean before you leave the event. Please be respectful of the Boys and Girls Club staff and facilities so we can return for more events. Tables and chairs can be left where we set them up. Artists are only responsible for their items.

Videos & Media Footage:

We are hiring a small crew to record parts of the show to help with promoting future shows in hopes to have more EXPOs a year or in new cities. You must select "I give consent to be recorded" on the form.
Email address *
Name *
Your answer
Email (Please spell check because this is our only way to respond) Yes, we do need it again. *
Your answer
Website *
Your answer
Social Media Accounts (List any that have to do with your art) *
Your answer
Did you read EVERYTHING on the form? There are details you definitely want to know before applying. *
Required
Do you understand that this application does not guarantee you are spot? There is no need to email & ask if you've been accepted. We will be sure to reach out to you. *
Do you understand that if chosen, payment is non-refundable for space after Feb. 15, 2020 unless GZAEXPO has decided to refund under certain circumstances? *
If selected, I understand I must attend both days. $125 gets you a 6'x4' space and 1 chair. You must provide your own table. *
Required
Would you be bringing a 5' or 6' table. This helps us with floor plan. *
In 4 sentences, please tell us why GZAEXPO is something you'd like to be a part of: *
Your answer
Payment must be made if accepted in order to lock in your spot. More info on payment and deadline if accepted. *
I understand that I may be in photos or videos for GZA marketing during the event. *
I understand GZAEXPO is not responsible for my sales. I may/may not make sales. *
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