The Sunflower Festival at Alvis Farms 2020
The Sunflower Festival at Alvis Farms will look a little different this year, as we are just preparing to enter Phase 3 of COVID-19 re-opening after the uncertain Spring and beginning of Summer we've had.

The Sunflower Fields will be open to the public for one week, July 10-16. Our festival will be Friday - Sunday (July 10-12), and then we will have shortened hours during the week (July 13-16). If you sign up and pay to be a vendor during the weekend, we will be waiving fees to vend your goods during the week - if you are available to set up for the entirety of the time that we're open, just let us know, and we will plan on having you for whichever day(s) you are available during the week! We hope that this will help you be successful at our event!

Event Times:
Monday - Thursday (8am - 10am) & (5pm - 8pm)
Friday - Sunday (9am - 8pm)

Set-up Times:
Monday - Thursday: 6:30am - 7:30am (vehicles moved to designated vendor parking area by 7:30am) and 3:30pm - 4:30pm
Friday - Sunday: 7am - 8:30am (vehicles moved to designated vendor parking area by 8:30am)

Event Location:
Seay Road, Manakin-Sabot, VA 23103 (1/2mile east from intersection of Shallow Well Rd and Seay Rd)
Event Dates
July 10-16
Vendor Application
Please fill out the application below. Completing this application does not guarantee acceptance. Your application will be reviewed and you will be contacted to confirm your acceptance as a vendor for this event. This is to avoid duplicates. Applications will not be taken after July 8. If accepted, payment must be postmarked by July 8.

The fee covers Friday, Saturday, and Sunday - we would like you to be there for all 3 days if at all possible.

Vendor fee is $50

Food vendor fee is $75. Additionally 10% of all sales will be collected at 8pm on Sunday.

Non-profit fee is $50 per weekend (this is a placeholder fee, it will be donated back to your organization as long as you are in attendance)

Vendor Questions? Please contact Erin at (804) 822-1241 or alvisfarmsva@gmail.com
Food Vendor Questions? Please contact Phyllis at (804) 317-1945 or alvisfarmsva@gmail.com
Business Name *
Contact Name *
Phone *
E-mail *
Website
Address *
City *
Zip *
Vendor Type *
Required
Are you a non-profit? *
Brief Description of Products *
Social Media Handles
Facebook (example: @AlvisFarms)
Instagram (example: @AlvisFarms)
Vendor Space
All vendor spaces are 10' x 10'. Additional spaces can be reserved for $30. Please indicate the number of additional vendor spaces below.
*
Electricity
This event is located in a field on a farm. There will be no electricity available unless you provide a generator. Please let us know below if you will be bringing a generator so we can place you in an appropriate location for noise issues.
*
Tent
Due to the location of the field, there is no shade this year. Please plan to be under your tent, and feel free to hang something on the back to block some of the sun. We will have a mist tent, waters available, and some shade, but we want everyone to be aware that it's going to be HOT!
Festival Hours
The festival will run Friday - Sunday, from 9am-8pm. If you would like to sign up to be a vendor during any of these times, please check the time below. We would like you to be there for all 3 days if at all possible.
Non-Festival Hours
The field will be open to the public for shortened hours during the week following the festival (July 13-16). Weekday hours are 8am-10am and 5pm-8pm. If you would like to be a vendor for any of these days, please let us know by checking the slots below. There will not be an additional charge for week days.
8AM - 10 AM
6PM - 8PM
Monday 7/13
Tuesday 7/14
Wednesday 7/15
Thursday 7/16
Vendor Rules & Agreement
Vendors are to provide their own tent, back drop, and tables. It is required that a qualified representative be on site at all times to man your booth(s). Vendors are responsible for securing booth and products overnight as well as providing protection in case of inclement weather. Alvis Farms and any of their sponsors or representatives, will not be held responsible in case of accident, injury, theft, or damage to any persons property and/or merchandise. Wineries and cideries must provide their own ABC license. Food vendors must have appropriate permit from the local health department.

I understand that if I am accepted as a vendor,
- Alvis Farms will determine my booth's location
- I am responsible for bringing tents, back drops, tables, chairs, fans, extension cords, ice, etc. as needed for my booth
- I, or a qualified representative, will be on site at all times to man my booth
- The festival does not carry insurance to cover my personal property and that I store and display my products and belongings at my own risk.
- I am responsible for reporting sales tax directly to the state of Virginia.
- Food vendors must supply a COI confirming they have liability insurance for at least $1 million liability limit.
Please initial below that you agree with the above rules and agreement. *
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