HRD Systems and Process Audit Survey
Thanks for taking out the time to respond to this quick survey! Understanding your expectations and requirements are at the heart of deciding and designing the most appropriate intervention or solution. Your response to each statement or question will help. We will share with you the findings from this analysis.Thanks !
Name of the Organization *
Your answer
Your Full Name *
Your answer
Your Designation or Organizational Title
Your answer
Industry or Type of Business *
Official Email *
Your answer
Contact Number
Your answer
1. What are your top 3 to 5 Business and HR metrics aligned to strategic goals that you want to impact on in the next 1 to 3 years ? *
Your answer
2. With reference to Performance Management System(PMS) in your organization, please provide responses *
Not Existing/Weak or Very Poor
Ineffective/Ineffectively followed or implemented
Effective/Effectively followed or implemented
Most Effective and is a Mature Process/System
1. There is a PMS system with stated guidelines and policy write-up
2.The PMS helps in achieving organization’s goals and culture values
3.Performance Planning is regularly done in advance by the managers and HoDs
4.There are well defined SMART Specific, Measurable, Achievable , Relevant and Timebound Key Result Areas and Goals for each and every employee
5. Expectations and accountability are clearly communicated by the reporting managers to their team members
6.There is a culture of giving feedback by managers and supervisors to their team members
7.Employees receive formal feedback on their performance atleast once in a quarter
8.There are formal ratings given after performance appraisal
9.Employees are aware about the performance rating criteria
10.Performance review discussions are done by manager as per schedule and the stated process in the policy
11.Performance ratings are given by managers fairly and objectively with stated reasons
12.Employees know both the what and the how of achieving their performance goals and objectives
13. Individual Development and training plans are created for employees to improve their performance
14.The organization has a punitive policy and process for employees who do not show improvement despite feedback and counselling
3. With reference to Career Planning and Management System(CPMS) in your organization, please provide responses *
Not Existing/Weak or Very Poor
Ineffective/Ineffectively followed or implemented
Effective/Effectively followed or implemented
Most Effective and is a Mature Process/System
15.There is a career counseling system to identify individual skills, interests and needs, and which offers developmental assistance
16.High-potential employees in each department are identified regularly
17.There is a succession plan in place for each critical and important positions in the departments
18. There are training and development programs and initiatives for the employees
4. With reference to Talent Recruitment and Selection in your organization, please provide responses *
Not Existing/Weak or Very Poor
Ineffective/Ineffectively followed or implemented
Effective/Effectively followed or implemented
Most Effective and is a Mature Process/System
19.There is a job analysis conducted for each position
20.The job analysis accurately identify the key objectives and responsibilities of the position
21. The job analysis accurately identify the essential ‘can do’ skills needed (i.e., skills, abilities, knowledge, education and experience
22.The job analysis accurately identify the essential ‘will do’ skills needed (e.g., leadership, interpersonal, entrepreneurial, communication and attitude)
23. The human resource projections (i.e., numbers, job classifications, skills, knowledge, ability and education levels) are identified in the recruitment plan
24.The recruiters and interviewers have knowledge and skills of Behavioral Event Interviews (BEI)
25.Employees who were selected during interview were selected based on their passion, personal values alignment with the organization’s culture and values
26.There a policy in place stating the organization’s philosophy , process and guidelines on recruitment and selection
27.The policy contain procedures to guide managers through the recruitment and selection process and describe how to get help
28.Recruiters and interviewers strictly adhere and follow the selection process and guidelines during the hiring process
29.Reference checks are conducted on all critical positions and candidates
30. Panel or multiple interviews are used for selection of positions
5. With reference to Salary & Rewards in your organization, please provide responses *
Not Existing/Weak or Very Poor
Ineffective/Ineffectively followed or implemented
Effective/Effectively followed or implemented
Most Effective and is a Mature Process/System
31.The organization has a policy clearly stating its position on employee compensation
32. The organization’s compensation philosophy clearly communicated to all employees
33.The compensation policy contain procedures to guide managers on how to implement the compensation system
34.The employees are recognized beyond their regular salary for meeting a combination of results criteria, including department contribution performance, customer satisfaction, major productivity increases, sales and profit increases, and cost savings
35.The salary paid to employees are comparable to similar job functions in the industry
36.The wage and salary ranges are wide enough and processes are available to reward additional knowledge, skills, abilities and responsibilities
37.The pay plans are linked to rewards for measured performance
6. Have there been incidents of strikes or go-slow or any major conflicts by technicians and workers? Please comment. *
Your answer
7. What is the process and frequency with which the organization’s policies on human resources are communicated to all the employees? *
Your answer
8. Please share the organization's leave and vacation, attendance, overtime and team bonding and fun policies and activities *
Your answer
9. What are 5 to 10 actions which the management of the organization are doing very well and is producing great results for the engagement and high performance of employees ? *
Your answer
10. Please share your 3 to 5 topmost challenges and priorities to build a high engagement and performance culture for your organization. Which reference data points you may have used in terms of customer/financial/sales/quality/process/employee dashboards, reports,studies or surveys to identify your topmost challenges and priorities ? If asked to show ,will you be able to establish the link between data points and challenges? *
Your answer
11. During the execution of this project after proposal sign-off, will the organization be able to show or demonstrate the existence of policies, processes, templates and guidelines, feedback or survey data for any or all of the Questions on HRD Systems from 1 to 37. *
12. What is the kind of professional relationship with which you want to work with Change Catalysts on this assignment on building a high performance and engagement culture ? *
13. What is the duration in months or timelines within which you expect completion of this project ? *
Your answer
14. What is the approximate budget (in INR) in getting this project/assignment executed? *
Your answer
15. What are your expectations and requirements from Change Catalysts if you decide to go ahead on this consulting ?
Your answer
16. Any other comments, feedback or suggestions related to this project are welcome. Thank you for your patience and cooperation in filling up this Audit Questionnaire.
Your answer
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