Hampshire Scouts DofE Residential Approval form

To ensure that your proposed Residential will fit the DofE requirements please complete this form. Please do not spend any money on this opportunity until you have had confirmation that it can be used for your Gold DofE. The key requirements can be found at www.dofe.org/residential and on the questions below.

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Email *
Name *
EDofE number *
District *
Start date and time *

  • A minimum of five days and four nights consecutively. 
  • Two linked weekends may be used details in the other information box at the bottom and start and end dates of both weekends. 
  • The activity should start by noon on the first day and finish at the earliest mid-afternoon on the last day (if the minimum five days).
End date and time *
Type of Residential *
Tick all applicable
Required
Will you be away from home for a minimum of five days and four nights?
 *
If two linked weekends, please give dates of second weekend under other
Required
Who is running the residential? *
E.g. Hampshire Scouts, Youth Hostel Association
Type of organisation *
Must be with an organised group, registered charity or Approved Activity Provider.
Is the group coming together for the residential five or more people including you?
 *
Will you be undertaking a specific course or shared activity where all the group share the same aim and experience?
 *
"Group sharing the same aim and experience" means that the others on the residential, in the team you are part of, are all joining as a group of unknown people, doing the same activities as yourself.  This does not include centre staff or others you are supporting.
Are you joining the residential with a majority of people you do not know?
 *
Knowing others: You may know up to 50% of the people attending.
Staff: You shouldn’t know any of the staff, unless you can be separated from them. 
Group members Other members of the group can be of any age and they don’t need to be doing their DofE. 

Please detail anyone you know under other
Are they coming together for the first time?
 *
All people on the residential (except staff) should be coming together for the first time

What type of shared accommodation is the group staying in?

 *
  • Accommodation You don’t have to stay in the same accommodation each night, as long as the group is travelling and staying together.
  • Please give details of type of accommodation e.g. camping, bunk beds
Do you have an allocated assessor *
  • Assessor: An Assessor needs to be identified on the residential and engaged with during your time there. Please record details on eDofE. 
Please describe what you will be doing (and include any web links) during your Residential:
 *
Will the activity broaden your experience and interests?
 *
Will there be an evening time social programme?
 *
Spent with the group, whether organised activities or socialising and cooking together.
Are you receiving any payment or remuneration for the activities? If yes, please explain e.g. payment, expenses.
 *
If yes, please explain under other e.g. travel costs.
Other information
  • Training & pre-briefing: You should research your activity, skill or organisation before attending. Pre-residential training with the group, if essential, can be completed. Please give details of any here.
  • Carers: Carers are allowed, if needed. Participants will need to agree this in advance with their Licensed Organisation.
  • Please give any other useful information eg reason of over two linked weekends
Next steps *
Once you have submitted this form, we will confirm suitability usually within a week. Please do not book and pay until you have approval which will include a copy of this form to upload to eDofE.
Data Protection *
This form is used to collect information about the named person's residential, this is to be used by the County DofE Team only.  

As part of this form we collect personal data about you, this detail is required so that we can assess the suitability of your residential and approve it as suitable as part of your Duke of Edinburgh's Gold Award. We may share your personal data in this form with The Scout Association or DofE Award HQs.  

We take your personal data privacy seriously. The data you provide to us is securely stored (based on local arrangements) and will be kept until your Gold Award is completed or you reach 25 years old, for the purpose of any queries that arise before being securely destroyed. 

You can view our privacy policy at www.hampshirescouts.org.uk/privacy 

A copy of your responses will be emailed to the address you provided.
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