Taste of Madison Volunteer Charitable Group Application
Thank you for your interest in volunteering at the Taste of Madison! Volunteers are backbone of the event and we could not do it without your support. Before filling out the application below, please review the FAQ document about the requirements for volunteer groups:

After you have reviewed the document, please fill out the below form. All groups, even those that have volunteered in past, need to fill out the form each year. 

Note: As of 4/19/24 all of the beverage stands have been filled, so this application will automatically add you to our cancellation wait list. 

WHAT GROUPS ARE ELIGIBLE TO VOLUNTEER:

  • Must be a non-profit or charitable organization - A copy of the organization's 501(c)(3) letter or W9 is required.

  • Organizations must be based in Wisconsin. Priority is given to non-profit organizations located in Dane County

  • For-profit companies are eligible to volunteer but must designate a non-profit entity for their donation

PAYMENT SCHEDULE:
Donations will be paid within 45 days upon completion of event, dependent upon receipt of a signed copy of this form along with a copy of the organization’s federal 501(c)3 determination letter or its equivalent.  Checks/ACH payments will only be made to qualified organizations, payments WILL NOT be cut to individuals.

Donation Amounts: Volunteer groups will receive a flat fee donation from Madison Festivals, Inc. as a thank you for successfully and completely fulfilling their duties at the Taste of Madison event. Additionally, tips  received throughout the weekend at your beverage stand are donated to your group - 75% go directly back to the group that earned them and the other 25% are split evenly amongst all stands on the day they were earned. Tips range between $400-$2000 additional dollars for your group. 
Each stand also has a base donation which vary based on the number of volunteers needed to support the projected needs of that stand and are as follows: 
Saturday: Beer $775, Wine $200, Soda $400
Sunday: Beer $875, Wine $225, Soda $450

Please also note that, at all times, there should be no fewer than 16 volunteers in a beer stand, 4 in a wine stand, and 4 in a soda stand. You may always have more (it's encouraged!) and, as always, you are welcome to create shifts and swap out volunteers throughout the day however works for your group.  

TIMELINE
March 1 - Registration for returning volunteer groups opens
April 2 - Registration opens to new groups and individual volunteers
July 1 - All beverage stand groups must have a minimum of 50% volunteers signed up; failure to meet this deadline may result in forfeiture of stand. T-shirt sizes are also due. Groups joining after July 1 will receive t-shirts if requested but sizes cannot be guaranteed. 
August 1 - Beverage stand groups must have 75% of volunteers PER SHIFT signed up online. 
August 20 - Beverage stand orientation (beer and wine only), mandatory for one member of each group to attend.
August (date TBD) - Virtual training for all other volunteers. 
August 31 & September 1 - TASTE OF MADISON!
By October 15th - Donation payments will be sent to all groups that met all requirements and filled out the post-event survey.
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Name of volunteer group/organization 

Note: The name you enter will be used on all of our social media and marketing materials in addition to our own record-keeping.
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Tell us about your organization. 

We are proud of our volunteer groups and like to highlight your group and your organization through our social media channels. Please share a short blurb about your group so others can learn more about you, what you do, and how they can get involved.
Charity Registration Number:  501 (c)(3)# or similar

This is required to register as a charitable group. If your organization is raising money for another group, please enter their information here.
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Why is your group excited to volunteer with us? *
What is your organizations website or media page?


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What day(s) would your group like to volunteer?

Note: As of 4/1/24, all Saturday spots are filled. Choosing an option with Saturday listed will put you on the wait list for that day in case of any last-minute openings. 
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What kind of beverage stand(s) are you interested in managing and staffing?

Note: As of 4/1/24 options are very limited and applications will be reviewed in the order they are received. 
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Required
Do you have a large group? Will you have extra volunteers? Do you want to earn some additional donation money for your group? We have some additional tasks where we could use help. Please check any that you are potentially interested in helping to cover. 

Note: This is also a great way to get involved if the beverage stand(s) your group wanted are filled. 
Charitable Group Main Contact First Name *
Last Name *
Phone Number *
Email *
Mailing Address - Street *
Mailing Address - City
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Mailing Address - Zip
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I have read the volunteer waiver. By electronically signing your name you are agreeing to the terms laid out in the volunteer waiver.  If signing up for a minor, you are taking responsibility for their involvement as a volunteer with Taste of Madison.

Click here to read the waiver then type your name below.
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Thank you for filling out the Taste of Madison charitable group application form. We will be in touch to confirm your beverage stand(s) in the next week or two. Please note that new group applications are reviewed in the order they are received.  

Is there anything else you'd like us to know at this time?
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