Bainton Reading Room Booking form:
This form collects all thre required information to make a booking. Your details will only be used to administer the Reading Room Booking and to keep in touch via the 'Friends of Bainton Reading Room' list.
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Email *
Name of Responsible Person for the booking: (Must be over 18) *
Address of responsible person *
Telephone Number (ideally a mobile) *
What type of event is it? *
If the event needs a licence for the sale of alcohol or the provision of entertainment music & dancing who is the Designated On-site Supervisor?
How many people will attend? (NB During COVID restrictions the maximum was 15 given the size of room,  normally seated maximum is 60 and standing  is 80) *
Event Date *
MM
/
DD
/
YYYY
Booking Start time (including setup time) *
Time
:
Booking End time (including cleanup time) *
Time
:
If this a repeating booking, please describe how it repeats
If you want the time in the calendar to just show the event start and end time , not including setup and cleanup time, then please add the specific event times here: (start time - end time)
Total Fee (£s) for room hire (= number of hours x Fee per hour) *
Captionless Image
If just hiring equipment, list items here and total fee: (e.g. large tables, small tables, card tables, folding chairs, tea cups & plates, large plates and bowls,  wine glasses, projector, bunting etc) See website for photos and details: https://sites.google.com/view/baintonreadingroom/for-hire?
If you are serving food, snacks or refreshments to please vacuum the floor after use since they are groups like pilates, yoga and others where mess on the floor is very noticable.  The Reading Room does have a cleaner once a week to keep on top of general cleaning but this will not usually coincide with your event so any mess could cause a problem for many other users.
We have found that the paintwork on the walls and doors is easily damaged by Blue tack and sellotape.
Conditions of hire
    1.  All events must have a responsible adult in attendance
    2.  For safety reasons, the building is No Smoking and No Candles.
    3.  Access prior to the event for preparation is at the discretion of the booking secretary
    4.  The hirer is to ensure that fire exits are kept clear at all times
    5.  The hirer is responsible for any damage beyond normal wear and tear. Do not use blue tack and sellotape on the walls and doors since this damages the paintwork.
    6.  Bars must be closed 30 minutes before the end of the event
    7.  Music must cease 15 minutes before the end of the event
    8.  The hire is required to conform to the agreed times on the booking form
    9.  The building should be left tidy, including returning furniture to original positions
    10.  The hirer is responsible for safety checking of all electrical equipment brought onto the premises
    11.  The capacity of the hall is 80 without the use of tables and chairs, or 60 when the tables and chairs are in use.
    12.  Please consider local residents when leaving
    13. You will operate the Reading Room in line with current government guidance on COVID
    14. If there are any safety or maintence issues then please inform one of the Reading Room committee



Confirm that you have read and will follow the conditions of hire above *
Required
If you have any questions then please contact
Booking Secretary:    Angela Womack  07941946345
Treasurer   Helen Fancourt   01780 740091
Chair   Ian Abbott-Donnelly   07841493833

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