Athletic Facilities Request Form (Community)
Please fill out the following form to request a GKB Athletic Facility or GYM's. (Notice - this will not be scheduled until approval email has been sent by Chris DePew)
Prior to completing this document, please review the following information located on this website at: ABOUT GKB CSD>Facilities>Facility Usage Policies
Event Title *
Please enter the title of your event.
Your answer
Requester's Name *
Please Enter Your Name
Your answer
Requester's EMAIL *
Your answer
Name of Club or Organization *
Your answer
Which facility is being requested? *
Please select from below
Type of Organization: *
Please select from below
Number of Attendees (if known) *
Please list how many will be attending
Your answer
Date(s) of Event *
MM
/
DD
/
YYYY
Set- up time starts at... *
(This is when you will need to get into the building to prepare for event)
Time
:
Event begins at... *
(This is when participants will show up for the event)
Time
:
Event ends at... *
(This is when the official event will be over)
Time
:
Take-down and clean up ends at... *
(This is when you will be completely done and leave the facilities)
Time
:
(For multiple-day events) Please list out set-up, event beginning and ending times, and final end times for each day
Your answer
Will you need the bleachers pulled out for seating? *
If Yes, please answer bleacher question below
Do you need all the bleachers or only one side pulled out?
Also, please indicate which side should be pulled out
Your answer
Additional Tables (if needed): *
Example: Scorer's Table, etc. Please enter the number of tables you would like to have set up
Your answer
Number of chairs (if needed): *
Please enter the number of chairs you would like to have
Your answer
Other special requests... *
(These may or may not be available, but will try to accommodate) - (If Doors Unlocked is selected, please indicate below in "Other" which doors are to be opened and at what times)
Other......
Which Doors need to be unlocked and at what Times
Your answer
Will Custodial Services be needed? *
If Answered "NO", you must provide the name of school employee taking responsibility with their contact information
Your answer
If a Custodian is NOT needed
It is assumed that you have keys to unlock doors & turn on lights
Your answer
If a Custodian is needed, how many will be needed?
Please enter the number of Custodians
Your answer
Estimate number of hours for Custodial Services
Your answer
Will Food Services be needed? *
Estimate number of hours for Food Services
Your answer
Will Light/Sound Services be needed? *
Estimate number of hours for Light/Sound Services
Your answer
Will Additional Equipment be needed? *
If Additional Equipment is needed (Please Specify) *
Your answer
Set-up Instructions (Please Specify)
Your answer
In Case this Event needs to be Cancelled, please notify:
Acknowledgment
Request for use of facilities should be made as much in advance as possible, with a minimum of seven days preceding requested use. This request will be reviewed as to available facilities and confirmed as quickly as possible. The organization named above will be held liable for damages to school building, facilities and / or equipment beyond normal wear and tear. NO SMOKING IS PERMITTED IN SCHOOL FACILITIES OR ON SCHOOL GROUNDS. The Board of School Trustees of the Garrett-Keyser-Butler Community District requires that the rental of facilities other than school affiliated groups submit a $1,000,000.00 Certificate of Liability Insurance for the protection of itself and the school corporation for the period of use herein established and name Garrett-Keyser-Butler Community School District as an additional insured. A copy must be provided in advance. The organization named above shall relieve and shall hold harmless Garrett-Keyser-Butler Community Schools and all of its employees or agents from any and all responsibility in regard to liability for bodily injury, property damage, and product liability of any kind during the period of use herein established. The organization named above hereby agrees not to hold any activity deemed to be objectionable as determined by the values of the community or to create a public disturbance. Groups required to pay will be charged a $50.00 deposit (refundable) is required to hold the facility. This will be applied to the total cost of the facility. Person(s) held responsible (must be at least 21)
Your answer
Mailing Address
Your answer
I acknowledge that I have read and understand GKB Board Policies 7510 and 7510.01 and Administrative Guidelines 7510.
Signature of Person Responsible
Your answer
Telephone Number
Your answer
Date Signed
Your answer
Accept or Rejection
Submit
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