Chapter Operations Awards Application
The Chapter Operations Awards Application should be submitted by all chapters who wish to apply for Certificates of Achievement. All questions regarding chapter operations are not required and SHOULD NOT be filled out if a chapter does not feel it qualifies. Note: information submitted in this application will be used to determine the George A. Beck Outstanding Chapter Award, Chapter Operations Award, Most Improved Chapter, Jules Lennard Elimination of Prejudice Award, and William "Snap" Melniker Community Service Award.

To be considered for major awards the "Greek Life Director Reference Form" must be submitted by the appropriate date to headquarters@pilambdaphi.org. The "Greek Life Director Reference Form" can be downloaded at the Awards Submission homepage.

Chapter Designation (State + Greek Letters) *
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School/University (Please do NOT abbreviate) *
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First Name *
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Last Name *
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Phone Number *
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Email Address *
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Community Service & Civic Engagement
What is the semesterly/quarterly community service requirement for each member?
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How many total volunteer hours were completed by your chapter (what was the average number of hours per Brother)?
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How many total hours of community service were completed during the academic year?
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What service project(s) did your chapter participate in during this past academic year? (What percentage of members participated in these events?)
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How many community service projects were completed during the academic year where at least 20% of the chapter participated?
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Please list all community service events where at least 20% of the chapter participated
You must include: brief description of the event, date of event, number of brothers who participated, and any other information you feel is important
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How did your chapter's community service efforts positively impact the local community?
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Any additional comments related to your chapter's community service engagement
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Recruitment
How did your chapter incorporate Phired Up's Dynamic Recruitment Principles?
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How are new members selected to receive bids (please outline your selection criteria)?
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What was your Fall Semester Goal for men initiated?
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How many bids were offered in the Fall semester?
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How many bids were accepted in the Fall semester?
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How many men were initiated in the Fall semester?
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What was your Spring Semester Goal for men initiated?
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How many bids were offered in the Spring Semester?
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How many bids were accepted in the Spring Semester?
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How many men were initiated in the Spring Semester?
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What recruitment tactics did your chapter find most successful?
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What recruitment education/training did you provide your members throughout the year?
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Any additional comments related to your chapter's recruitment efforts this past academic year
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Risk Management
How do you train your members on risk management and FIPG?
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What risk management practices does your chapter use to reduce chapter risks?
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Do you have an officer position that oversees and focuses on risk management? (If so, who and what's his title and responsibilities)?
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How does the chapter collaborate with the University or local law enforcement to better understand risk management?
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Any additional comments related to the chapter's risk management efforts this past year
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New Member Education
Please describe the responsibilities of the New Member Educator?
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What role do other brothers play in the Education process?
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What role does the Chapter Advisor and other alumni play in New Member Education?
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What are the core principles you teach New Members?
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What role does the Greek Life Director and/or other outside speakers play in New Member Education?
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How did your chapter implement Pi Lambda Phi University into your New Member Education Program?
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How many weeks is your program?
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How frequently do the New Members meet for educational meetings?
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How do you assess the progress of your New Members throughout the education period?
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What types of development programs do you do with the New Members?
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What is your conversion rate of New Members who first accept a bid to initiates?
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How does your New Member program comply with FIPG policies?
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Was there a community service component to your New Member education program? If so, please explain
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Any additional comments related to your chapter's New Member Program
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Scholarship
Please outline the programs your chapter offers to brothers and new members during the school year related to improving academic performance (i.e. study halls, tutoring, etc).
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Did your chapter set goals related to academic achievement during the school year? What were those goals? Did you meet those goals?
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Is there a required GPA for potential new members interested in joining the fraternity? If so, what is this GPA? Is this GPA requirement implemented by the chapter or university?
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Is there a required GPA for a Brother to be an officer within the chapter? If so, what is this GPA? Is this GPA requirement implemented by the chapter or university?
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Is there a required GPA for a Brother to remain in good standing with the chapter? If so, what is this GPA? Is this GPA requirement implemented by the chapter or university?
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What incentives/rewards does your chapter provided to members related to academics (i.e. scholarships, special recognition for highest GPA, points towards housing, etc)?
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What disincentives for poor academic performance does your chapter provided to members related to academics (i.e. social probation, loss of voting rights, etc)?
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How did you utilize faculty and/or chapter advisor(s) in your scholarship program this year?
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Any additional comments related to your chapter's scholarship
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Housing
Briefly describe the policies and regulations you follow in your housing unit (if applicable).
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Do you have a House Manager who oversees house operations? If so, please explain his responsibilities
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Please explain how the chapter assigns brothers weekly cleaning assignments/responsibilities?
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Do you use a system for selecting room priorities for brothers living in the house? If so, please explain how this system works
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Any additional comments related to chapter housing
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Fraternalism
How many men did you send to last year’s Convention?
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How many men have registered for this year’s Convention?
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How many men attended the regional leadership conference in the fall? In the spring?
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Describe any other interaction with other Pi Lambda Phi chapters and colonies? (road trips, supporting other chapter’s initiations, athletic competitions, etc)
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Any additional comments related to fraternalism
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Rituals
What steps does your chapter take to ensure all FIPG policies are being followed during all chapter Rituals?
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Briefly explain how you are executing the ritual as it is defined in the ritualistic text.
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Does your chapter have a pre-ritual run through? If so please explain what preparation your chapter does to ensure a quality initiation experience.
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Does you chapter have a post-ritual breakdown and explanation of the text following initiation? If so, outline how this is done
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Any additional comments related to Ritual
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Alumni Relations
What alumni events did the chapter host this past academic year?
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What other ways does the undergraduate chapter maintain relationships/communication with their alumni base?
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In what ways has the chapter's alumni base supported the undergraduate chapter this past year?
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Does your chapter have a Chapter Advisory Board? (Name the members of your Chapter Advisory Board and which officer they work directly with)
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How frequent does your Chapter Advisory Board interact with the undergraduate executive board?
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Any additional comments related to the chapter's alumni relations
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Finances
What percentage of dues did the chapter collect from members this past academic year?
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Please describe the chapter’s current status with their institution and housing related to financial obligations
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What operational fundraising opportunities did the chapter offer its member's this past academic year?
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What steps does the chapter take to prevent failing to meet financial obligations?
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Any additional comments related to chapter finances
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Athletics/Health & Wellness
What educational programs focused on health and wellness did the chapter offer its members this past year?
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Briefly explain your chapter's involved in intramural and athletic related competitions
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Do any Brothers participate in University Varsity or Club athletics? If so, who and which sport?
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Any additional comments related to chapter athletics
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Philanthropy
Which philanthropies did your chapter support this past academic year?
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How did you support each philanthropy (volunteered for an event; raised money; etc)?
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How much money did your chapter raise for local organizations/charities?
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How much money did your chapter raise for each of the philanthropies you supported this past year? Please provide a total for each of the different philanthropic organizations your chapter supported
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How did your chapter support the philanthropic efforts of other organizations on campus?
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Any additional comments related to philanthropy
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Membership Education & Development
What continued educational opportunities are provided to all members? Examples include, but are not limited to: alcohol education, good time management education, resume workshops, ritual training, chapter funded/subsidized leadership conferences, use of a Chapter Advisory Board, use of Well Developed Man Program,etc.
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What educational workshops did your chapter offer to your members this past year?
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How did your chapter partner with the university or other organizations to provide your members personal growth opportunities?
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Any additional comments related to membership education and development
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Campus Engagement
Are members required to be involved in other campus groups? If so, what is the requirement? How is this requirement enforced?
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Does the chapter take part in programs that are not service or philanthropic based, but still engage campus community in a positive way? Examples include free compliments, door holding, dress for success seminars, etiquette dinners, staff and faculty appreciation functions, etc.
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Does the chapter host events open to all students, and if so, what were they and how many non Pilams attended?
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How does your chapter support other organizations on campus?
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Any additional comments related to campus engagement
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Elimination of Prejudice
What is the purpose of the Elimination of Prejudice Program?
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Does your chapter have an Elimination of Prejudice Coordinator position?
If yes, what is the name of the person who holds the position?
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Please explain how your chapter supports the Elimination of Prejudice program.
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In what, if any, other ways has your chapter done work to promote the Elimination of Prejudice program? Submit pictures if appropriate.
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Please describe all educational events held to support the purpose of the Elimination of Prejudice
Please include: brief description of the event, date(s) of events, number of brothers who participated, number of attendees, and any other information you feel is important
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What was the chapter's goal for fundraising for Elimination of Prejudice this academic year?
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Please describe all fundraising events held to support the Elimination of Prejudice?
Please include: brief description of the event, date(s) of events, number of brothers who participated, number of attendees, amount of money donated from the event, and any other information you feel is important
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How much money did the chapter raise and donate to the Elimination of Prejudice this academic year?
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Any additional comments related to the Elimination of Prejudice?
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