Allen Band Booster Board Nomination Form for the 2025-26 School Year

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It is the time of the year to collect Officer and Standing Committee Chair Nominations for the Allen Band Booster Association (ABBA). Each year all of the positions are open for nominations.

Questions? Please email nomination@allenband.com.

Name *

Email *

Phone Number *

It is a requirement that you have a child in the Allen Band or Colorguard in order to serve on the board. Please list the children currently, or who will be, in the Allen Band or Colorguard and their current grade. *

Position(s) of Interest - Please select any you might be interested in for the 2025-2026 school year. Application deadline is Friday, January 31st, 2025. *

President - Preside at all meetings of the ABBA. Coordinate the work of the other officers and committees in order that the objectives of the ABBA may be promoted. Responsible for coordinating the ABBA support of all Allen Eagle Band events, such as games, contests, recitals, parades, or special events. Assist in fundraising and team activities. Be the direct liaison with the Allen Eagle Band staff and be responsible for obtaining Director final approval on all Allen Eagle Band activities. Must have one year prior ABBA executive board experience.

1st Vice President: Membership - Act as an aide to the President. Perform the duties of the President in the absence of, or inability of the President to serve. Be responsible for the promotion of membership drive and maintenance of the roster. Be responsible for the promotion of business sponsorship and keep record of incentives. Oversees Patches Standing Committee chair. (Employees of the district may not serve as 1st Vice President of Membership per ISD Booster Club Guidelines.)

2nd Vice President: Ways and Means - This position is responsible for all ABBA fundraisers, donation drive and spirit item sales. This position manages and oversees all spirit items to be sold on behalf of ABBA. Responsible for setup and maintenance of the webstore and facilitates the use with other positions that require webstore access. This position oversees the Concessions Standing Committee Chair, Inventory Management Standing Committee Chair, and will also suggest special committees for establishing and implementing fund-raisers. (Employees of the district may not serve on the Ways and Means per ISD Booster Club Guidelines.)

3rd Vice President: Logistics-This position is in charge of coordinating efforts to move, support, and maintain the Allen Bands and Colorguard. This position is in charge of the maintenance of props, tools, equipment and other items required by the Allen Band and Colorguard. Will coordinate the efforts to create props (not related to costuming) as necessary. This position oversees the following Standing Committee Chairs: Prop Design and Construction, Logistic Operations, Food Services and the Guardfathers.

4th Vice President: Volunteer Coordinator- This position is responsible for managing volunteers as needed to serve at Allen Eagle Bands and Colorguard functions, chaperones, concession operators, equipment and any other volunteer requirements. Maintains an approved list of volunteers in accordance with Allen ISD regulations and background checks. Maintains a master list of volunteer appointments and responsibilities. Plans annual summer volunteer meeting and training in conjunction with other officers. This position oversees the Uniform Standing Committee Chair and Volunteer Support Committee Chair.

5th Vice President: Public Relations- This office shall plan and coordinate internal Allen Eagle Bands social functions (i.e. banquets, awards ceremonies, dances, membership gatherings, special events etc.). It also plans and coordinates staff appreciation events (i.e. breakfasts, lunches, snacks, gifts). This position is ABBA’s contact person for all media outlets (newspaper and TV stations). It also facilitates, promotes and coordinates the content relative to the Allen Bands and Colorguard through such instruments as websites, social media, traditional media, and photography in a timely manner in line with the ABBA missions. This position oversees the Communication Standing Committee Chair and can suggest special committees for special events.

6th Vice President: Student Specialties- This office shall represent the interests of specialist groups at this time identified as Colorguard, Percussion/Drumline and Jazz Band. This position will focus on events, competitions and performances that take place outside of marching season. This position will, through coordination with other Board members and committees, ensure budget, logistics, volunteers and other support are in place as needed. This position oversees the following Standing Committee Chairs: Colorguard, Percussion/Drumline, and Jazz Band.

Treasurer - The major responsibilities include, but are not limited to, the following: Be responsible for the financial matters of the Allen Eagle Band Booster (ABBA). These responsibilities include writing checks, making timely deposits and maintaining an accurate and permanent financial record including all receipts and disbursements of the ABBA. E-mail monthly report statements to Fine Arts Department. Be responsible for providing necessary documentation for audit and income tax purposes, for the fiscal year ending June 30 of the term served. Be responsible for obtaining liability insurance for the association. Submit all documents for audit at the end of term in this office. Present a current financial report including bank statements, bank reconciliations, and financial statements to the executive committee each month. Copies should be available for review by the general membership within a reasonable timeframe, if requested. File current financial reports at the end of each fiscal year with the campus principal/campus bookkeeper and the Director of Financial Services in Administration. Reconcile all bank statements as received and resolve any discrepancies with the bank as soon as possible. File sales tax reports as required by the Texas Comptroller’s Office (monthly, quarterly, or annually). Sales tax reports must be filed even if no sales tax was collected for the period reported. File annual IRS form 990, 990-T, 990-N or 990-EZ in a timely manner. Submit records to audit committee appointed by the organization upon request or at the end of the fiscal year. Treasurer will refer to District Booster Club Guidelines for Internal Controls over bank accounts, receipts and disbursements. Must have one year prior ABBA executive board experience and have served on the finance committee. (Employees of the district may not serve as Treasurer per ISD Booster Club Guidelines.)

Secretary - Responsible for keeping accurate records of the proceedings of the organization and reporting to the membership. The secretary must ensure the accuracy of the minutes of the meetings, and have a thorough knowledge of parliamentary law and the organization’s bylaws. Maintain records of attendance of each member. Email approved minutes of meetings to the Fine Arts Department. Maintain an accurate and updated list of assets, off site. List of assets will be supplied by the officer responsible for such assets. Conduct and report on all written correspondence on behalf of the organization. Follow record retention guidelines.

None - I am interested in a committee chair position.

Required

There are several Standing Committee Chair positions available. These positions are selected by the ABBA President later in the spring and will NOT be interviewed by the Nominating Committee. If you are interested in one of these positions, please indicate below.

Standing Committee Chair: Patches- Reports to 1st VP Membership. Responsible for the ordering and delivery of patches. Communicate with the coordinator (from events that the band and colorguard participates in) to order patches. Create patches for special events.

Standing Committee Chair: Inventory Management-Reports to 2nd VP Ways and Means. Responsible for tracking inventory and managing merchandise order delivery.

Standing Committee Chair: Food Services- Reports to 3rd VP Logistics. Coordinates food and refreshments for Allen Eagle Band and Colorguard members during events and functions (included but not limited to half-time drinks, meals, etc.) Coordinates with Volunteer VP for volunteers to help package & distribute food and refreshments.

Standing Committee Chair: Logistics Support - Reports to 3rd VP Logistics. Responsible for organizing, communicating, and assigning volunteers for specific jobs before during, and after events.

Standing Committee Chair: Prop Design and Construction- Reports to 3rd VP Logistics. Will work with directors and volunteers for prop construction, modifications, transit, and scheduling of work days.

Standing Committee Chair: Guardfathers- Reports to 3rd VP Logistics. Responsible to work with Ways & Means for Guardfather specific spirit wear. Communicate with Colorguard Director any needs of the Colorguard program. Chair will work with volunteers for schedule of work days.

Standing Committee Chair: Volunteer Support- Reports to 4th VP Volunteers. Responsible to work with Volunteer Coordinators for Background checks and issuing of Volunteer badges for Football games and all other events. Chair will work with volunteers for summer schedule of work days.

Standing Committee Chair: Uniforms- Reports to 4th VP Volunteers. Coordinate with President and VP of Volunteers on distribution, maintenance and collection of uniforms (this includes fall marching uniforms and spring concert attire). Coordinates with Volunteer VP for volunteers.

Standing Committee Chair: Communications- Reports to 5th VP Public Relations. Coordinates photography and videography of Allen Eagle Band and Colorguard activities within the district guidelines. Assists in maintaining social media accounts and website. Work with other positions for access to such accounts for mutual use. Coordinates publicity (both internal and external communications) for ABBA events and activities.

Standing Committee Chair: Colorguard -Reports to 6th VP Student Specialties. Responsible to work with Ways & Means for Colorguard specific spirit wear. Communicate with Colorguard Director any needs of the Colorguard program. Responsible to work with Volunteer Coordinators for Background checks and issuing of Volunteer badges for Football games, competitions and events. Committee chair appointment needs approval from Colorguard Director.

Standing Committee Chair: Percussion- Reports to 6th VP Student Specialties. Responsible to work with Ways & Means for percussion specific spirit wear. Communicate with Percussion Director any needs of the percussion program. Responsible to work with Volunteer Coordinators for Background checks and issuing of Volunteer badges for events. Committee Chair appointment needs approval from Percussion Director.

Standing Committee Chair: Jazz Band- Reports to 6th VP Student Specialties. Responsible to work with Ways & Means for jazz band specific spirit wear. Communicate with jazz band director any needs of the jazz band program. Responsible to work with Volunteer Coordinators for Background checks and issuing of Volunteer badges for events. Committee Chair appointment needs approval from Jazz Band Director.

Please describe your qualifications for the position for which you are applying: *

Anything else you would like the Nominating Committee to know or consider? *

Please check below that you understand that accepting a board or committee chair position does not NOT mean you will be one of the few chaperones selected for the Tournament of Roses trip. *

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