Arts Division Event Submission Form (for all events)
September 2019

Dear Arts Division colleagues,

The Dean’s office would like to know what events you are planning. This includes student and faculty performances, exhibitions, artist talks, film screenings, etc. presented by the departments, research centers, and units of the UCSC Arts Division.

This form should be used for all upcoming events in the Arts Division—including any events you are planning for the *next 2-3 years*—even those at a conceptual stage.

If we don’t know about your event, we cannot support it (financially or through marketing and promotion, etc.).

Please contact the Events & Marketing staff if you have any questions (

Thank you,

Alison Trybom Lucas
Arts Division Chief of Staff
Email address *
Please submit details for your future event.
Ideally, you'll submit your information 1-2 quarters in advance of the event.
Here's how you'll benefit:

• Arts Division event listing online
• UCSC Events listing online
• Promo on social media
• Consideration for sponsored radio advertising
• Consideration for UCSC's weekly Good Times ad

Note: If you wish to request an online event listing only (no other marketing or event support), you are welcome submit this form as late as 4 weeks before the event start date. Earlier is better.
What TYPE of event is it? *
What is the OFFICIAL TITLE of this event? *
(e.g. "An Evening with Artist Judy Chicago")
Your answer
What is the CONFIRMED venue for your event? *
What is the FIRST DATE and TIME of your event? *
*Does the event take place sooner than 4 weeks from today? If so, there may not be time for promotional support.*
Which Arts Division department, program, or center is presenting/producing this event? *
Other sponsors or funders *not* within the Arts Division should be noted in your event description (see below).
Describe the event in 1 sentence. Maximum 15 words. *
SAMPLE: "A devised dance-theater production with special guest artists from British Columbia."
Your answer
Provide a comprehensive description of the event (max. 100 words). Include any special instructions for parking or registration, event hours, reception details, and information about related events, etc. *
Max. 100 words. Please don't paste your press release here. (We invite you to email your press release or other supporting documents to us at
Your answer
Provide Day+Date+Time for each repeated presentation.
Please list all days/dates and times. For gallery exhibitions, please provide the *range* of dates, and include the gallery's visiting hours. *
Performance example: Friday, March 14 at 7:30PM; Saturday, March 15 at 7:30 pm; Sunday, Mar 16 at 3:00PM (matinee)
Your answer
Who is invited? *
Web page URL for your project or event that you'd like to share with the general public.
Your website should provide comprehensive details and resources.
Your answer
Provide social media links
Provide your Facebook, Instagram, Twitter links
Please paste them below if you have any.
Your answer
Contact information
This information will not be made public.
NAME of primary contact person *
The Arts Division events & marketing team will contact this person to discuss additional details.
Your answer
That person's PHONE number(s) *
Your answer
That person's EMAIL address *
Your answer
Email your chosen image for promotional use.
A compelling, bold, high-quality image can convey so much about your event.

1.) Image must be free of copyright, or you must have permission to use it.
2.) Please do not send a digital version of your poster.
3.) The ideal image for web listing on is 542 pixels wide x 360 pixels high. Some views appear substantially smaller than that or are cropped to a square.
4.) FILENAME: Please include keyword from your event title in the filename of the image you submit.
Email your image file to:
Your answer
You're done! Thank you!
A copy of your responses will be emailed to the address you provided.
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