Submit an Event Proposal for Penguicon 2016

Thank you for your interest in submitting an event proposal for Penguicon 2016. Penguicon 2016 will take place April 29 - May 1 at the Westin in Southfield, Michigan.

This form is for submitting proposals for events that you intend to present. If you have a idea for an event you would like to see at Penguicon but don't want to present yourself, please use this form: http://bit.ly/1KZktMc

Don't forget to add programming@penguicon.org to your email address book to ensure you receive our future communications!

Please read our Q&A before submitting, as a number of things have changed this year.

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Q&A:

Q. What event topics are you looking for?

A. Our pillars are Open Source and Science Fiction, but we aim to include events on any and all topics of interest to nerds, geeks, and fans! Our track areas include: Action Adventure, After Dark, Anime, Comics, Costuming, DIY, Eco, Food, Gaming, Life, Literature, Mayhem, Media, Science, and Technology. We are particularly excited about events related to this year's theme -- Artificial Intelligence and Intelligent Agents. Please check out last year's events for ideas of they types of programming we offer: http://2015.penguicon.org/programming/
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Q. What is the format for presentations?

A.We have events in a variety of formats. Most of our events are presentations, panel discussions, workshops, Birds of a Feather (unmoderated discussions), or other interactive activities. We welcome your unique format ideas!

Time slots are 50 minutes long. Most events take place during one time slot, though we can accommodate some events that require additional time.
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Q. What resources are available to presenters?

A. If requested before Penguicon, we will do our best to provide presenters with video projectors and sound equipment. Wifi is available throughout the event facility. Please plan to provide your own computer, adapters, power strips, and any additional special equipment you require.
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Q. May I submit more than one presentation?

A. Sure!
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Q. What should I put in my event description?

A. Try to concisely describe the subject of your talk. Don't assume that we know about your topic; try to provide a few words describing any jargon. Talk about what the audience will get out of the presentation. Will they be able to configure a firewall? Will they learn to make their own pasta? We love creative, engaging, and relevant event descriptions.
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Q. How much prior speaking experience do I need?

A. While we love experienced speakers, we are also interested in having first-time speakers who are passionate about a particular topic. Don't count yourself out just because you've never presented before; if you have something to share, we want to hear from you, even if you're new at it!
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Q. What is the deadline for submitting event proposals?

A. The deadline for submitting event proposals is February 1st, 2016.
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Q. When will I hear back?

A. We will do a preliminary review as the deadline approaches. We intend to notify everyone within three weeks after the deadline. If you haven't heard from us by February 22nd, please email programming@penguicon.org.
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Q. Why has the format for submitting presentations changed for Penguicon 2016?

A. We are now receiving a huge number of awesome event possibilities from our community! This new system is a more organized way of determining which events to accept. It also allows us to potentially combine related events more easily so we can include more presenters.
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Q. If my event is accepted, what should I expect?

A. Get excited! Presenting at Penguicon is awesome! Expect to hear from us more often as the event approaches. Please add programming@penguicon.org to your email address book to make sure you don't miss any of our communications. We may also contact you if we feel material changes are necessary for your event. If your event is a panel, we may add panelists. We reserve the right to edit event titles and descriptions to better represent events to our attendees.
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Q. Do you provide reimbursement for expenses?

A. We provide reimbursement for expenses directly related to presenting a Penguicon event. For example, materials for a workshop or food for tastings. If you will have expenses you would like to have reimbursed, please make arrangements in advance with your track head. As a not-for-profit, volunteer-run event, we are not able to reimburse presenters' travel expenses, such as air fare, hotel, or gas costs.
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Q. What does it cost to attend Penguicon as a presenter?

A. Presenters who provide at least 3 hours of programming during Penguicon, or submit their presentation to be shared with our community via a creative commons license, in advance, will pay $30. You can find more information about Creative Commons here: http://creativecommons.org/. Membership is free of charge for confirmed Featured guests. Otherwise, standard membership rates apply.
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Q. How do I submit my presentation via a creative commons license?

A. We encourage all presenters to share their presentations whenever possible, as a service to your community (even if you do not need to do so in order to earn the presenter rate). If your event is not a typical presentation (say, a sewing workshop), providing a summary of your event and further resources (links, other classes, etc) for people who want to learn more is sufficient. To submit your presentation, send a copy of your presentation (or a link where we can download it) to webmaster@penguicon.org and registration@penguicon.org.
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