2023-24 Internal Event Request Form
Please fill in this form with your event or meeting enquiry details. We will be in touch within 5 business days with availability or follow up questions. 

Ensure you include all event details such as approximate guest count, food services, AV services, room set up, timing of your event, and allocated budget.

We will try to accommodate all requests, provided they are received within a reasonable timeframe: requests received less than 20 business days in advance are not guaranteed. 

Thank you,
Food & Conference Services Team - Thunder Bay and Orillia
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Email *
Event Name *
Event Description *
The Event Name will be used for indoor directional signage.
Department, Faculty, or LUSU Group/Club  *
Contact Name *
Contact Phone Number *
Secondary Contact Name
Secondary Contact Phone Number or E-mail
Internal Budget Code *
If LUSU, please indicate 'LUSU' below 
Signing Authority *
Approximate Event Budget  *
Type of Event *
If Table request or for catering tables, please use this form: Table Bookings: Thunder Bay or Orillia
If Fire Pit request, please use this form: Fire Pit  Thunder Bay  or Orillia

Event Start Date *
Event End Date *
If Multi-Day or Repeat Booking, please provide details:
Start Time of Event *
End Time of Event *
Your arrival time for pre-event set up *
Number of Guests/Attendees *
Event Space Required? *
Include preferred location on campus (non academic or classroom space)
Room Set up / Layout: *
Audio-Visual Needs *
Will there be guests arriving off campus and require directional signage to event space?
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If ZOOM/Video Conference: 
Do your guests require parking passes? ($4.50 each pass used.) If so, how many?
If ZOOM/Video Conference and Moderating on your own, please confirm the Host's Name and @lakeheadu Email Account. (must be @lakeheadu) 
Catering Required? *
Include budget information; preferred meal service style (Buffet, Plated, Cocktail); timing of services (start of event, mid-event, for duration etc.); and if you have a menu in mind. 
NOTE: we will place your order with the Food Services Provider on your behalf with the other details of your event. We require a minimum of 15 business days for your original order, and final numbers no later than 3 business days prior to your event date. Please keep these timeframes in mind as you confirm your guests. 
Bar Services? If yes, please include requested timing of the bar and type of service. (Full Bar, Beer & Wine only) *
Dietary Restrictions or Requests
These will be required a minimum 5 business days prior to your event date. 
Overnight Lodging/Accommodations Required?
We will follow up with availability and options: please have the following information on hand for this discussion: Number of nights; anticipated number of overnight guests; if guests are responsible for own payment; if preferred location on campus or accommodation type. 
Clear selection
OTHER (centrepieces, staff support, special requests) or any unique information about your event that will help us better see your vision and expectations. 
A copy of your responses will be emailed to the address you provided.
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