Out! Raleigh Vendor Form 2019
PLEASE NOTE: SUBSTANTIAL DEVIATION FROM ITEMS DESCRIBED HERE OR AGREED UPON PRIOR TO THE FESTIVAL MAY RESULT IN LOSS OF VENDOR PRIVILEGES. THE OUT! RALEIGH COMMITTEE RESERVES THE RIGHT TO RESTRICT TYPES OF ITEMS VENDED BASED ON FUND RAISING CONSIDERATIONS AND EXCLUSIVE RIGHTS PURCHASED BY SPONSORS, AS WELL AS RESTRICTIONS BASED ON SUITABILITY STANDARDS.

Please make sure to retain your copy of submitted answers that will be emailed to the address you provide.


Email address *
Section 1: Organization Information
Business / Organization Name *
Primary Contact (Name, Position) *
Address *
Phone number *
Website (please type "none" if none is available) *
Are you a food vendor? (please note, food vendors are by invite-only for Out! Raleigh 2019) *
If you are not a food vendor, please indicate the option(s) that best describe the goods and/or services you'll be providing.
Section 2: Space Selection (required)
Please note dates indicated are when we must receive payment for space. If you select the discounted early bird rate and do not pay by the 3/1/2019 deadline, the additional fees will be added to your total.

If you need equipment provided for you (tent, tables, chairs) please indicate in Section 3

Space type needed: *
Number of 10x10 Spaces Requested *
Section 3: Optional Features
These costs are in addition to the price of reserving a space.

Please note dates indicated are when we must receive payment for space. If you select the discounted early bird rate and do not pay by the 3/1/2019 deadline, the additional fees will be added to your total.

Electricity is available for an additional $100 fee from the City. Please indicate in this section if you wish to have access to electricity as access is VERY limited and cannot be secured past the April 1st 2019 deadline.

Optional Features
Will you need access to electricity by the city? ($100 if available and MUST be reserved by April 1st 2019)
UPON SUBMISSION OF THIS FORM, YOU WILL BE GIVEN A LINK TO SUBMIT YOUR PAYMENT. PLEASE MATCH YOUR ANSWERS TO THE ANSWERS GIVEN ABOVE.
Failure to pay the correct amount could jeopardize your application.
Section 4: Documentation
Please make sure to add your non-profit status and/or insurance documentation as well as your logo (if applicable).
Non-profit Documentation (mandatory if you're paying non-profit rates):
Insurance Documentation:
Logo:
Terms and Conditions
1. The Out! Raleigh Festival Committee (“ORFC”) operates under the auspices of the LGBT Center of Raleigh and is a tax-exempt 501c3 non-profit organization.
2. The ORFC reserves the right to deny an application based on duplication of vendors, or upon violation of the foregoing item #4 regarding appropriateness for the intended audience.
3. The ORFC cannot guarantee the weather, the size of the crowd or otherwise assure against disaster. No refunds will be provided in the event an individual, organization or business does not realize its expectations for the festival. There is no rain date; the festival will take place rain or shine.
4. Nudity, indecency or any other conduct considered inappropriate for an audience which will include children will not be permitted. Items and information of a graphic sexual nature are not to be distributed or displayed. ORFC reserves the right to determine whether a vendor is in violation of this requirement and will require vendors to stop or remove offending displays or activities.
5. Noise, smoke, signs or visual displays are not to interfere with neighboring vendors or with the enjoyment of the attending public. ORFC reserves the right to determine whether a vendor is in violation of this requirement and will require vendors to stop or remove offending displays or activities.
6. No Alcohol may be sold or given away.
7. Vendors are not to make substantial changes to the items, as listed on the application, which they plan to sell or give away without prior approval from the ORFC.
8. Vendors are not permitted to offer face-painting services.
9. Vendors are not permitted to sell items, fund raise, or distribute materials outside of their designated vendor space. Vendors will be asked to donate their proceeds if they are found in violation of this rule and will not be asked to return to the festival for one year
10. Setup begins at 7:00 AM on the day of the festival and vendors are to be setup by no later than 10:00 AM. IMPORTANT: ALL CARS & TRAILERS MUST BE REMOVED BY 10:00 AM. THERE ARE NO EXCEPTIONS! Once you are set-up, you may not depart until the event ends at 6 PM. The streets need to be clear of all items and clean by 9:00 PM. Vendors are responsible for the set-up and clean-up of their spaces.
11. Vendors can sell only items that are legal or have a legal use.
12. Vendors will not be allowed to move booth location once a space has been assigned.
13. Vendors are not to sublet, share, assign, transfer or in any way give their space to anyone else.
14. Vendors are responsible for all sales taxes, licenses and insurance required by law.
15. Vendors agree to hold Out! Raleigh Festival Committee harmless from all liability related to loss, damage or injury to persons or property in any manner arising out of the performance of this agreement, whether resulting from negligence or not.
16. Vendors must not smoke/vape tobacco products while in their vendor space.
17. Vendor's wares must be kept within their spot paid for. IE - no grocery carts, wheeled displays or other means of selling wares/services in a mobile fashion.
Do you agree to the terms of this application? *
Event Instructions
The Out! Raleigh Festival on May 4th, 2019 will be held on City Plaza and Fayetteville Street between City Plaza and Martin Street from 11:00 AM to 6:00 PM (times subject to change). There will be approximately 100 vendors participating with an outdoor stage set up in City Plaza with entertainers and speakers scheduled throughout the day. You will receive detailed instructions on set-up and location as the date of the festival approaches.
In agreement with the terms, please sign your initials to verify all the information in this application is correct: *
A copy of your responses will be emailed to the address you provided.
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