Food Vendor Application 2021 - Deadline September 15
Phoenix Festival of the Arts
December 11-12, 2021
Saturday 10 AM – 5 PM | Sunday 10 AM – 5 PM
@ Margaret T. Hance Park - Downtown Phoenix

IMPORTANT DEADLINES
September 15, 2021 - Applications must be received by this date
September 20, 2021 - Letters of Acceptance emailed to selected vendors
October 15, 2021 - All Vendor Fees & Certificates of Insurance due or your space may be forfeited
November 15, 2021 - Notification of Acceptance to wait-listed vendors begins until spaces are filled
November 30, 2021 - Load-in/Load-out information emailed to confirmed vendors
Contact First Name *
Contact Last Name *
Business Name *
Mailing Address *
City *
State *
Zip *
Phone Number *
Email Address *
Website Address or Facebook Page of Business
Do you have a permit to operate your food service in the City of Phoenix *
Required
What is your Maricopa County Food Permit #
VENDOR DATES
Saturday: $150 | Sunday: $150
Which dates of the festival are you available to participate? (select all that apply) *
Required
ABOUT YOUR FOOD TRUCK/TRAILER OR TENT
Email two photos of your food truck/trailer or food tent set up to: coordinator@phoenixfestivalofthearts.org You may also include a copy of your menu.
What's on your menu? *
Which side of your food truck or trailer is your service window? *
How much space will you require for your truck/trailer or tent? *
RULES OF THE ROAD
You are invited to apply to participate in the Ninth Annual Phoenix Festival of the Arts. The weekend will be filled with poetry, performance, music, arts & crafts, food, beer and wine. All Food Vendors wishing to participate must first fill out the application and be accepted before vending at the festival. Limited space is available for Food Vendors. Applications and products are accepted on their own merit, not a first-come, first-served basis.

Once a decision has been made, applicants will receive notification by email.

ABOUT THE APPLICATION PROCESS
 Food Vendor applications and products are juried on their own merit, not a first-come, first-served basis.
 All Food Vendor applicants are required to submit menus, pricing, images of trucks/trailers or food stations along with permitting information.
 Vendor selection is at the sole discretion of festival management.
 All Food Vendor applicants must select desired dates on the application. If accepted to participate, some dates may not be granted to vendor due to space limitation and/or menu duplication.
 Applications are due September 15, 2021 and form submissions will be closed at midnight MST.

SELECTION PROCESS
Applications are reviewed by festival management and selected based on, although not limited to, the following:
 Space availability
 Truck and/or food station appearance/product presentation
 Product balance (similar or like menu items within the festival)
 Menu uniqueness and pricing
Acceptance notification will be emailed to vendors beginning September 20, 2021. Only food vendors who have applied prior to the deadline are permitted to participate in the festival or to be wait-listed.

PRICING
Saturday: $150; Sunday: $150.
Accepted Food Vendors will be invoiced for reserved festival dates. All payments must be received by the October 15, 2021 deadline. If the payment deadline is missed, your spot will be forfeited to a vendor on the wait list. All fees are non-refundable.

MAKING PAYMENTS
Soon after notification of acceptance, you will receive an invoice from Central Arts Alliance. You may pay online or mail a check. Please include your business name in the memo of your check and make check payable to Phoenix Center for the Arts and send to:

Phoenix Center for the Arts
Attn: PFA Food Vendors
1202 N. 3rd Street
Phoenix, AZ 85004 

SCHEDULING AND SPACE ASSIGNMENTS
Set up for food vendors will be on the park grounds, street or parking lot. Food truck/trailer spaces are generally 15 feet deep x 26 feet wide. Other food vendor spaces are up to 10’ x 20’ and may be assigned space throughout the festival grounds. Confirmation of setup will be sent by email approx. one (1) week prior to the festival. This email will include your load-in time and assigned location for each day of the festival you are confirmed.

EQUIPMENT
The festival does NOT provide power, water, lighting, tables, chairs or canopies for use by food vendors.

TAXES, LICENSES, AND PERMITS
Vendors must have visibly displayed in the front of their truck or food station any licenses, certifications, and permits required by the City of Phoenix. The collection and filing of all related taxes is the sole responsibility of each individual vendor. The City of Phoenix has a tax rate of 8.6%. It is required that all participants provide us with an Arizona Business Tax License Number. You can apply for a number at 480-545-3500. Phoenix Festival of the Arts does not charge a commission on sales transacted by vendors.

INSURANCE REQUIREMENTS
Policy shall include bodily injury, property damage and broad form contractual liability coverage. Minimum scope and limits of insurance are state below:
 General Aggregate $2,000,000
 Products – Completed Operations Aggregate $1,000,000
 Personal and Advertising Injury $1,000,000
 Each Occurrence $1,000,000
 Fire Damage (Damage to Rented Premises) $50,000
 Liquor Liability (if alcohol is being sold) $1,000,000

The policy shall be endorsed to include the following additional insured language: “The City of Phoenix, Central Arts Alliance shall be named as additional insured with respect to liability arising out of the activities performed by, or on behalf of the Sponsor.”

CERTIFICATE HOLDER
The City of Phoenix
2700 N. 15th Avenue
Phoenix, AZ 85007
Attn: Park Manager

HEALTH, SANITATION, AND SAFETY
Any Food & Beverage vendor participating in the festival for the purposes of selling or offering for sale of any items on the premises must comply with all federal, state, and local health ordinances.

SWITCHING DATES/CANCELLATIONS
In order to switch a reserved date we need at least 10 days written (by email) notice. Not all requests will be granted due to timing of notification, space limitation and/or menu duplication. Send date switch requests to coordinator@phoenixfestivalofthearts.org. There are NO REFUNDS or CREDITS if vendor cancels or date switches.

WAIT-LISTED VENDOR NOTIFICATION
Notification of acceptance to wait-listed vendors begins November 15 and is on-going until vacancies are filled.

ADVERTISING & SIGNAGE
Upon acceptance, we will request a copy of your logo for the festival website and event signage that we produce. A copy of the festival logo will be emailed to you at that time. Please use this information to advertise and promote your participation at the festival.

WEATHER
Phoenix Festival of the Arts is a rain or shine festival. In the event of a cancellation due to severe weather, credits or refunds will not be granted.

OTHER CONSIDERATIONS
 All vendors will conduct their business in a professional manner. Behavior by vendors judged to be disruptive or detrimental to the peaceful operation of the festival shall not be allowed.
 Any unsafe or unsanitary conditions should be brought to the immediate attention of the festival manager.
 The City of Phoenix, Central Arts Alliance, Phoenix Center for the Arts and its representatives are not responsible for damage or loss of any personal belongings.
 Vendors will thoroughly clean their assigned area at the end of each festival day, including removal of ALL waste and debris. Any vendor leaving debris in rented space will be fined accordingly and asked not to return.
AGREEMENT
By initialing below, I agree to release Central Arts Alliance and the City of Phoenix from any loss or damage to my person or property or that of my associates while at the Phoenix Festival of the Arts. I understand the fees paid are non-refundable and that this is a rain or shine event. I have read the application instructions and organization requirements and agree to their terms and conditions.
Please initial here *
Today's date *
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THANK YOU
Notification of accepted vendors begins September 30. You will be contacted my email regarding acceptance and payment instructions . Payment will be due October 30, 2021. Thank you!
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