Student Records Storage Evaluation

This evaluation examines the Langley Flying School student records storage system to ensure it conforms with the school's written policy.

The Student Records Storage Policy reads as follows:

:Pilot training records are stored electronically in Pilotlog. At the completion of training, the data is printed and submitted to Transport Canada. For students who do not complete their training, training records remain stored electronically in Pilotlog, and other student documentation (with the exception of personal identification documents) is PDF-scanned an retained on a secure file server (L: Drive). As of 2014, Pilotlog contains training records extending back 11 years. The PDF-scanning procedures began in 2012 when all non-training documents on “active” student files were scanned and shredded. Full student records prior to Pilotlog (for the approximate period of 1994 through 2003), less completed training records submitted to Transport Canada, remain in physical file form in a secure location at the school. All files have been retained, and there is no expunging practiced. All student training records are regarded as the property of students.

With the help of the CFI, examine the storage systems and answer the following statements:

    This is a required question
    This is a required question
    This is a required question
    This is a required question

    Unsatisfactory Finding

    An unsatisfactory finding occurs when "DISAGREE" is answered to any of the above questions. If this is the case, and for each instance, complete the LFS Non-Conformance or Unsatisfactory Finding Report, available on the school's website on the Education Quality Assurance page, link from the Staff web page, or at the following link: https://docs.google.com/forms/d/11ezT56SVopWbL3Yp2zJxemPx6cBB0Nu3RJdq_iI39lg/viewform