8th Annual Chowder Cook-off - 2017 REGISTRATION FORM
You are invited to participate in the 8th Annual Downtown Ithaca Chowder Cook-off: Saturday, December 9th, 12 to 5pm! (Rain Date: Sunday, December 10th)

Downtown Ithaca has been bustling and we would be very grateful for your consideration to participate in another well attended event! It is a great opportunity to reach out to the Ithaca community and promote your business by highlighting what you do best! The event will take place on the Ithaca Commons and the surrounding streets

Please take a second and fill out this short form so that we can get you signed up for Chowder Cook-off.

This event is part of the Downtown Ithaca Ice Festival that runs December 7th -9th and is coordinated by the Downtown Ithaca Alliance. To find out more visit www.downtownithaca.com

DEADLINE FOR PARTICIPATION: Friday, NOVEMBER 10TH, 2017

HOW DOES CHOWDER COOK-OFF WORK?
There is and never has been a flat fee to participate in Chowder Cook-Off. This a ticketed event where attendees sample and vote.

HOW DOES SAMPLING WORK?
Participants purchase tickets from the ticket booth (Center of the Commons at the Downtown Visitors Center). No cash sales are permitted directly from restaurants for sample. Restaurants & Beverage purveyors, you collect tickets at your booth for tastings (one ticket one taste).
For all food vendors, tasting should be a sample of your Chowder.
Breweries and wineries should give one 2-3oz taste of beer.
Return tickets at 5pm when you are finished to the center ticket booth for collection. Write your Business Name on the Collection bag or envelope.
*Located in the Center of the Commons at the Downtown Visitors Center

HOW DOES TICKET REIMBURSEMENT WORK?
-Reimbursements will be made based on the number of tickets you collect. The more tickets the higher the rate.
-Feel free to count the number of tickets you turn in and write the number on the outside.
*The DIA pays the sales tax on all tickets.

TURN IN TICKETS FOR REIMBURSEMENT: (On December 9th 2017)
-You collect tickets and return them to the information/ ticket booth at the end of the day before you leave. Tickets will not be accepted at any other time. This event is free to participate in and Downtown Ithaca Alliance will provide reimbursements to you based on the number of tickets you collect!( Sliding scale .10 to .40cents/ticket based on number of tickets)

HOW DOES JUDGING WORK?
-Your Chowder will be judged by “The People”! Encourage folks to fill out a ballet at the ticket booth and mark yours as the winner for the Chowder Cup! Ballets must be in by 4:00 to be valid. You cannot take ballots to your booth each patron gets one with the purchase of their tickets.
Categories will include: Best Overall Seafood Chowder, Best Traditional Clam Chowder (Manhattan or New England), Best Vegetarian, and Best Meat Chowder.

WHAT TO BRING WITH YOU:
-Bring at least 10 gallons of Chowder (the more you bring the longer you stay in to win and the better % you get back on tickets)
- Your equipment to get the job done. Equipment details listed below.
-You are responsible for all set up materials to be brought with you on the day of the event. Enough portion cups. We can only provide the first 1000 for each participant.
-A tarp to place under your booth space to protect from stains and mess. Every stain puts us in jeopardy of losing the privilege to have events on the Commons.

Equipment List:
-Items such as equipment, tables, tent, chairs, ticket receptacle, pouring devices, promotional materials, paper goods and menus are your responsibility to bring with you.
-Please bring adequate extension cords if your heating receptacle will need electric.

WHAT DOES THE DIA PROVIDE:
-(1000) Portion Cups per participant.
-The DIA will supply spoons for tasting when participants purchase tickets. (These spoons will not be handed out to booths)

LOCATION:
2017 Chowder Cook-off will take place on Restaurant Row, throughout the Commons at Restaurant Fronts and on North Cayuga Street. Everyone is outside (Dress accordingly)*

LOAD IN/OUT: Restaurants who are setting up on the Commons will not be able to bring their vehicles on to the Commons because Ice Fest Speed Competition Attendees will be on site as of 9am. We will post ‘No Parking’ signs along Seneca St next to the Bernie Milton Pavilion stage for you to temporarily pull up and unload your vehicles. We only have (2) hand carts to loan so please keep that in mind when packing supplies.

Cook-Off: Ticket sales are from Noon – 4:30 and participants serve until samples are finished or at 5:00pm.


Questions:
Email eventsdowntownithaca@gmail.com with the Subject: Chowder Cook-Off and your business name
Office: 607-277-8679

Tatiana Sy- Event Director
Scott Rougeau- Event Associate

I WOULD LIKE TO PARTICIPATE IN THE FOLLOWING CATEGORY(IES): *
All participants must take tickets for samples. Participants must bring a minimum of 10 gallons of their sample item to participate in the event.
Required
Name of Business: *
Your answer
Contact Name:
Your answer
Address: *
Your answer
Phone: *
Your answer
Email: *
Your answer
Will you be using Propane or Electric? If you will be using propane OR butane, please apply for a propane permit from June Overslaugh at the Ithaca Fire Department. 310 West Green Street; Ithaca NY 14850. Phone: 607-272-1234 ; 607-272-2793 (fax) *
Will you be using Propane or Electric? If you will be using propane OR butane, please apply for a propane permit from June Overslaugh at the Ithaca Fire Department. 310 West Green Street; Ithaca NY 14850. Phone: 607-272-1234 ; 607-272-2793 (fax) *
List equipment that requires electricity and amps: *
Your answer
In the event of a rain out the event will take place on the following day, Sunday December 10th. Will you be available for the Rain Date? *
What type of chowder will you be bringing (click all that apply)? *
Required
How will you be heating your chowder/soup? *
*Please list all equipment being used onsite. (most soups should come hot and are held in an igloo or hot box inside 1 gallon bags until added to chaffing dishes)
Your answer
Do you have a unique ingredient that can be used to help promote the event? *
Please describe the ingredient.
Your answer
For Farmer’s Market or Wine/Beer participants, describe your product (jam, honey, wine etc.):
Your answer
Do you have your own 10x10 tent? *
Do you know what materials and equipment to bring and what we are providing? WHAT TO BRING WITH YOU:-Bring at least 10 gallons of Chowder (the more you bring the longer you stay in to win and the better % you get back on tickets)- Your equipment to get the job done. Equipment details listed below. -You are responsible for all set up materials to be brought with you on the day of the event. Enough portion cups. We can only provide the first 1000 for each participant.-A tarp to place under your booth space to protect from stains and mess. Every stain puts us in jeopardy of losing the privilege to have events on the Commons. Equipment List:-Items such as equipment, tables, tent, chairs, ticket receptacle, pouring devices, promotional materials, paper goods and menus are your responsibility to bring with you.-Please bring adequate extension cords if your heating receptacle will need electric.WHAT DOES THE DIA PROVIDE:-(1000) Portion Cups per participant. -The DIA will supply spoons for tasting when participants purchase tickets. (These spoons will not be handed out to booths) *
Comments - Please add any further details about your product or setup that we need to know to advance your application.
Your answer
As an exhibitor, I agree to comply with the rules and regulations of this event. That, in consideration of my being accepted, I intend to be legally bound; that I do hereby, for myself and my heirs, executors, administrators, successors, and assigns, release and forever discharge any and all rights and claims for damages which I may have or hereafter accrue to me against the City of Ithaca and the Ithaca Downtown Business Improvement District, Inc. DBA Downtown Ithaca Alliance, and employees, members, and Board of Directors for any and all damages, losses and injuries sustained to me and/or workers at the Chowder Cook-off. I hereby agree to indemnify, hold harmless, and defend the aforementioned entities from any claim or cause of action for property damage, personal injury and/or wrongful death. I attest that I am physically fit and responsible for my own actions. *
Signature *
Your answer
Date *
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