Geek Kon 2018 Artist Application
Geek.Kon XII (2018) August 24-26 at Madison Marriott West
Application Instructions:
This Artist Application Form is NOT a guarantee you will be admitted as a Vendor to Geek.Kon on August 24-26, 2018. This form exists so that we might evaluate your business and see if it will make a good fit for our event. We are looking for courteous, flexible, cooperative, patient artists selling original art who can provide a fun and happy atmosphere to the shopping experience of our convention members. Prior acceptance is no guarantee that you will be accepted this year as our primary concern is for a varied, exciting dealer room. Further there are no guarantees that you will receive the same location in the dealer room as last year since we would like to spread out similar artists throughout the room.

Please fill out this form electronically. If there is a problem filling it out through Google Forms feel free to print it out and return to Geek.Kon either via email: vendorsartists@geekkon12.net or via postal mail to:

Geek.Kon, LLC
P.O. Box 5191
Madison, WI, 53705
Attn: Vendor Relations

The deadline to apply is midnight, April 15, 2018 at midnight. We will contact you with further information in the event that you are selected to be a vendor for Geek.Kon 2018.

Rules:
Geek.Kon is proud to draw upon the past decade of experience to ensure a safe and secure Dealers Room. Any violations of these rules may result in consequences up to and including ejection from the site, banning from future Geek.Kon events, and notification of law enforcement personnel.

Artists must sell their original creations or copies of their original creations. Products based on licensed works (including licensed plans or patterns) must have the approval of the license holder.

All Artists are required to stay set up for the entire day. Booths may not be broken down/packed up until the Dealer Room closes at 4:00 PM on Sunday, August 26th.

Bootlegged materials are STRICTLY forbidden. There will be both staff and attendees trained to spot bootlegged materials at the event. Spot checks for bootlegged materials WILL NOT be announced.

Each artist will be assigned one or more tables. All of your belongings must be on or under the table or behind it between the table and the wall or "pipe and drape." In addition, please do not move the table without permission from artist relations staff or the convention chair.

Everyone attending the event must conform to the rules of the convention. Please emphasize this to your staff/helpers and help us keep this event one that both attendees and artists would choose to come back to by notifying staff if anyone is violating our rules.

Please ask for a photo ID when selling any adult materials and cover said merchandise in such a way that minors are unlikely to come across it without reasonable effort. Quite of a few attendees are children with their parents so we try to keep the atmosphere family friendly in areas not restricted to 18+.

Although public internet is available in the main portion of the hotel, please be prepared in the event that internet is unavailable, or prohibitively priced in the Convention Center itself.

This application must be completed fully and accurately to be considered for a spot in artist alley. Incomplete or inaccurate information will not be considered and if discovered may be grounds for banning from future Geek.Kon events.

These rules may be amended or modified at any time by the vendor relations staff or convention chair. Furthermore, exceptions to these rules may be granted only by vendor relations staff or convention chair.

Refund Policy:
If an Artist finds they must cancel their table or reduce the number of tables they have reserved, please send an email notice to the Dealer Room Head at: vendorsartists@geekkon12.net
Full refunds for tables and Weekend Passes will be available up to, and not after, midnight of June 30th . Be advised, table space is in high demand. Any canceled tables will be deemed “open” and assigned to another Artist on a case by case basis. Forms turned in after the due date will be added to a waiting list. Please DO NOT send payment until you are vetted to be in the room.
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