2024 Holiday Market at Covenant Church - VENDOR APPLICATION
Thank you for your interest in the Saturday, November 2, 2024 HOLIDAY MARKET at COVENANT CHURCH UNITED METHODIST, 1526 Skeet Club Road, High Point, NC. 

We look forward to you joining us for Covenant Church's 17th Annual Holiday Market as a crafter, artisan, or vendor. The 2024 Holiday Market will continue to offer significant event advertising, a great location, and a community who looks forward to this event each year. Apply by May 31 for lowest possible booth prices. 

Important Holiday Market deadlines for 2024:
- Early bird pricing is offered through May 31. Prices increase on June 1. 
     * Hallway early bird - $50
     * Single early bird - $70
     * Double early bird - $140
     * All prices increase $20 after May 31.
     * You will not have to pay until you are accepted as a vendor
- Priority applications for 2023 RETURNING VENDORS are also due by May 31. 
- New this year, 2023 returning vendors may request their same booth location, but it is not guaranteed due to spacing of similar products.
- Beginning June 1, rolling applications for returning and new vendors will be reviewed and accepted as space permits, with priority given to returning vendors, and local crafters and artisans.
- New vendors are welcome to apply prior to May 31st to secure early bird pricing, but they may not hear of event acceptance until later in the summer.
- Once accepted, you will have 5 business days to submit booth fee via Covenant Church's electronic payment system or deliver a check to the church office, 1526 Skeet Club Road, High Point, NC 27265. Complete payment details will be included in your crafter acceptance notification. YOU WILL NEVER RECEIVE a Direct Message requesting payment. Please ensure you are paying only as directed in your acceptance letter.
• Vendor and waitlist registrations will close when full, or on August 31, whichever comes first.

We will do our best to keep you informed about timing and decisions as quickly as possible. You may reach us via email at HolidayMarket.Covenant@gmail.com. Updates will also be communicated via https://www.facebook.com/HolidayMarket.CovenantChurch. If you use Facebook, please be sure to like and share that page.



• The 2024 Holiday Market will be held Saturday, November 2, 2024, 8AM - 2PM, at Covenant Church United Methodist, 1526 Skeet Club Road, High Point, NC 27265.
• All vendor spaces are inside, but may be spread out amongst multiple rooms in the church. The committee will do our best to encourage traffic flow to all areas.
• There are a limited number of vendor spaces. Vendor booths are granted based on time of application, quality of product, and category of product. Our focus is to provide a variety of vendors displaying handcrafted, local, unique, and high quality items.
• Crafters and artisans selling handcrafted items will receive preference.
• We will accept a limited number of brand-name products. However, commercial / retail / brand name sellers may not hear of acceptance until July or later.
• Only complete applications will be reviewed. This includes product photos for new vendors.
• Ensure high quality photos are submitted as we will use them for event marketing. Some tips include photographing your item(s) close up, in-focus, and with an uncluttered background.
• Completed applications do not guarantee acceptance.
• We allow only one vendor per booth. No sub-leasing is allowed.
• Firearms, alcoholic beverages, or inappropriate products will not be allowed.
• New vendors must submit photos of their work with their application to be considered for a booth. Up to 3 digital photos may be submitted by email to HolidayMarket.Covenant@gmail.com.
• If you are a returning vendor and want your product in any pre-sale advertising, please email high quality photos at time of application. This is strongly encouraged!
• All VENDORS MUST CHECK-IN THE FRIDAY EVENING PRIOR TO THE SALE, between 4-7PM. Otherwise, you will lose your spot and no refunds will be given.
• Vendors are responsible for their own set-up. Load-in times are Friday from 4-7pm or Saturday from 6:30am-7:30am. No early set-up is allowed.
• Even if you plan to load in and set-up on Saturday morning, you still must Check-In Friday evening between 4-7PM. Otherwise, your space will be given away.
• Doors will open at 8AM on the day of the Holiday Market.
• To maintain our atmosphere and for the safety of other vendors, shoppers and volunteers, please do not break down your booth prior to the conclusion of the Holiday Market. The Holiday Market concludes at 2PM. The only exception is if you sell-out.
• Vendors are required to clean up their own area before leaving.

VENDOR booth details:
• The event is inside-only this year. No outside vendor spaces available in 2024.
• There will be three booth styles available in 2024: singles, doubles, and hallway booths.
• Your booth will be marked with tape and/or other markers before you arrive. Please do not exceed the dimensions marked out for you.
• All booth sizes are approximate and some may be shaped irregularly, but the Holiday Market committee tries its best to maintain similar square footage of spaces. 
• A single booth rental consists of a space of approximately 8' X 7'. Depending on time of payment, single booth registration fees are $70 (early bird) or $90 (after May 31).
• Double booths will be approximately 16' X 7'. Depending on time of payment, registration fees are $140 or $160. Double booths are extremely limited in availability. If you select a double as your first choice, you may still only be offered a single booth.
• Hallway booths are also limited in quantity and are approximately 10' X 3' to ensure safe walkway access for all. Most hallway spaces have easy access to electricity. Hallway booths are $50 when registered before 5/31/24, and $70 afterwards.
• Single and double booths will be provided two padded chairs to use. Hallway booths will be provided one padded chair.
• New in 2024, electrical access is very limited. If required, there is an extra charge of $25 and you will have to bring your own 25' extension cord. You will receive confirmation if your request for electricity is granted. 
• You may request any booth type, but final location is at discretion of the committee. You may be assigned a booth in the hallway or a side room. Location change requests at the event are discouraged and at the discretion of the planning committee. Visitors are encouraged to start in side room locations when they enter the market and have advantages of being seen first by shoppers.
• Wi-fi signals should be available in a limited capacity. However, we can not guarantee service the day of the sale. Please come with your own Hot Spot if service is required.

Those that register by May 31 will receive the early bird registration pricing of $70 for a single booth or $140 for a double booth. Payment must be submitted within one week of acceptance, or you may be converted to the current rate or possibly cancelled. Applications completed June 1 or later will be at the regular (+$20) price. Vendor registration will close Sept 1. Again, booth fees are due WITHIN ONE WEEK of application acceptance notice. Payment directions will be sent in your acceptance email. Square payments are encouraged, but checks may be delivered to the church office as well. Vendor fees are non-refundable after September 1, except if event is not permitted to be open due to Federal, State, Local, or United Methodist Church regulations. If the event is cancelled due to government or church-based restrictions, all vendor fees will be returned. If you cancel your booth reservation prior to September 1, you will receive a complete refund less a $25 cancellation fee. No refunds will be provided on or after September 1st. 

Feel free to email HolidayMarket.Covenant@gmail.com at any time if you have questions about the status of your application.
• No weather refunds will be provided.
• Unless otherwise noted on your acceptance, once you are notified of vendor acceptance, payment must be submitted within 1 week or you risk losing your spot. Details will be communicated upon acceptance to the Holiday Market.
• The church and committee are not responsible for lost or delayed emails and mail.
• Please do not participate if you are sick or not feeling well. This includes if you are experiencing symptoms, are waiting for results, or have been diagnosed with COVID-19, flu, or other contagious illnesses.
• If face coverings are recommended and/or required, you will be required to wear one.
• In the event of bad weather during the Friday night load in, please pull up under the covered driveway on the left side of the church to unload.
• Covenant Church United Methodist or Covenant Student Ministries will not be responsible for any theft, damage or personal injury while on church property.
• By completing and submitting the application below, you agree to hold harmless Covenant Church United Methodist, Covenant Student Ministries, and volunteers for any loss, theft or damage to your craft, artwork, personal property, or injury to your person, including exposure to COVID-19. You also agree to all of the above terms and conditions.

Proceeds will benefit Covenant Student Ministries as we go out in communities near and far to be the hands and feet of Christ. For more information on Covenant Student Ministries and Covenant Church, contact the church office at (336) 841-3242 or visit https://www.covenantchurchhighpoint.com.

A copy of the above vendor agreement and your answers will be emailed to you for your records upon submission of the application.

Thank you.
-  2024 Holiday Market Planning Committee
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Email *
Your first name *
Last name *
Business or booth name (your name is fine to use) *
Telephone number (cell preferred): *
Can you receive text messages at the above telephone number? (message rates may apply) *
Mailing address: *
Do you attend Covenant Church United Methodist? *
I am a *
I primarily sell: *
Booth type request - 1st Choice (prices are for registrations by May 31 (Early Bird) / + $20 June 1-Aug 31
2nd choice - If we are unable to accommodate your 1st booth type request above, which of the other spaces would you consider?  *
Early bird price if registered prior to May 31 - $70 single, $140 double booth, $50 hallway (+$20 if applied June 1 or later) Payments due within 7 calendar days of acceptance. *
Table rental - some 8'X3' tables will be available to rent for $10 if requested at time of registration. If possible, some last-minute table rentals may also be available during set-up for $20 each. Please ask committee member during set-up if you need a last-minute table.
Electricity - Will you require electrical access? You are required to bring your own 25' extension cord. It must be in excellent and safe working condition. There will be an electricity access charge of $25. If outlets access is requested, but a space is not available, you will not be charged the supplement.
I am a returning vendor and make the following placement location request: *
Captionless Image
Vendor category. Check up to 3 items. *
Brief description of your product(s) *
Which category would you prefer to be listed under on the Holiday Market vendor list and/or event map? *
Brand name of any product being sold (ex. Pampered Chef, Mary Kay) - type "N/A" if all items are handcrafted *
Including yourself, who will be assisting at your booth? *
Did you email photos of your items to HolidayMarket.Covenant@gmail.com *
May we help you publicize your business' website? If so, please list the URL and / or Facebook link here and we will try to share with our followers on social media. WE WANT TO LINK YOU!
(Offering or not-offering a door prize will not affect your selection status as a vendor)

Vendors are encouraged to donate a door prize to assist with HM advertising PRIOR TO THE EVENT. Prize value should be $25+. If interested, we will need clear photos of the donated item (or representative item), estimated value, a brief bio about you and your crafting experience, and any advertising links by July 1. Door prize donors will be highlighted by Holiday Market social media in the weeks preceding the event.

YES! I WANT TO DONATE A PRIZE and receive extra advertising. If selected, I plan to donate (describe item to be donated):
Is there any special way we can support you? Any prayer requests?
Are there any special safety considerations you think we should consider?
What else would you like us to know?
You will see a completion screen after submitting this application. You will also receive an email confirmation. If you do not, check to make sure you filled out all required items, and also check your Junk folder • Typing/signing your name signifies "I have read and will abide by all items in the above Holiday Market Vendor Agreement. If I have any questions I will reread the agreement and then email the planning committee at HolidayMarket.Covenant@gmail.com" PLEASE TYPE / SIGN YOUR NAME ...  *
A copy of your responses will be emailed to the address you provided.
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