DOMESTIC STAFF REGISTRATION FORM
Redberry Hill
1. The resident must complete this application form and return it to security in a sealed envelope for the attention of the Estate Manager. Two passport sized photographs of the applicant, a copy of the SA ID. document or a copy of the passport if the applicant is not South African and the R30 registration fee. The staff member will collect the card on entering the Estate and return it to the guard house on exiting the premises.

2. The identification tag is to be worn where it is visible whilst the staff member is inside the Estate.This tag must be replaced when applicable due to wear and tear.

3. Only staff with identification tags will be allowed access into the Estate; should the staff member’s employment be terminated please retain and destroy the tag for security purposes.

4. Residents are to inform staff members that the Body Corporate reserves the right to search anyone leaving the premises at its discretion whether they are on foot or in a vehicle and all staff members and contract workers leaving the Estate with parcels require an accompanying letter of consent from the resident.

Unit Number
Your answer
Name of Resident 1
Your answer
Name of Resident 2
Your answer
Resident 1 Cell Number
Your answer
Resident 2 Cell Number
Your answer
Resident 1 Email Address
Your answer
Resident 2 Email Address
Your answer
Full Name of Staff Member
Your answer
ID Number of Staff Member
Your answer
*Supply Passport Number if staff member is not a RSA citizen
Your answer
Days Required to Work
Signature of resident or owner / electronic submission of this form serves as acknowledgement of the Terms and Conditions contained herein:
Your answer
Date (mm/dd/yyyy)
Your answer
By signing / submitting this registration form electronically, I the resident / owner, confirm that I understand the requirements contained herein and I confirm that I am in possession of the registered Conduct Rules of the Estate which I have read and understood.

Issued by Ecliptic Estate Management CC for and on behalf of Redberry Hill Body Corporate

Customer Privacy Notice

By signing or submitting this form electronically, you are authorising Ecliptic Estate Management and its successors in title, to collect, process and store your personal information in terms of the provisions of The Protection of Personal Information Act for as long as you remain a resident / are an owner at the Estate. The collection, processing and storage of your personal information will be used for the purposes of managing the Estate.

These purposes include, but are not limited to:

1. Circulating SMS and Email notifications for matters pertaining to the Estate
2. Circulating a quarterly newsletter.
3. Sending out transgression notifications in the event of any infringement of the Conduct Rules of the Estate.
4. Contacting you for any / all matters relating to the Estate.

For a full scope of the services we provide to the Body Corporate / HOA, and the purposes that your information will be used for, please refer to our website: www.managingestates.co.za.

Please note that we will share information if we are of the opinion it is necessary to comply with the law or to protect our interests. We will also use your personal information to comply with any legal and regulatory requirements or industry codes to which we subscribe or which apply to us, or when it is otherwise allowed by law.

Your information will not be shared with third parties, however we may disclose your personal information to the Estate service providers who are involved in the delivery of services to you, provided they are able to ensure that they comply with our privacy terms. We will ensure that anyone to whom we pass your personal information onto agrees to treat your information with the same level of protection as we are obliged to.
We provide adequate protection for the personal information we store, and have checks and balances in place to stop unauthorised access and use of personal information. We will, on an ongoing basis, continue to review our security controls and related processes to ensure that your personal information is secure.

Our security policies and procedures cover:

Physical security;
Computer and network security;
Access to personal information;
Secure communications;

Security in contracting out activities or functions; Retention and disposal of information; Acceptable usage of personal information;
Governance and regulatory issues;
Monitoring access and usage of private information; Investigating and reacting to security incidents.

You have the right to request a copy of the personal information we hold about you. To do this contact us at the numbers / addresses listed on this document and specify what information you are requesting. We will take all reasonable steps to confirm your identity before providing details of your personal information.

You have the right to ask us to update, correct or delete your personal information. You may do this by contacting us at the numbers / addresses on this document. It must be noted that should you withdraw your consent for us to store your information, we will be unable to render an effective service to you in accordance with our appointment by the Body Corporate / HOA.

We would appreciate it if you would ensure that your personal information that we store, for the purpose of fulfilling our obligations to the Estate, is current and accurate.

If you have questions about this Notice, or believe we have not adhered to it, or need further information about our privacy practices please contact us at the numbers / addresses on this document.

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