NAACO Regional Meeting Request Form


Regional meetings are maximum one-day events hosted by NAACO members with support from the board. Through roundtable discussions and presentations these meetings offer opportunities for networking with neighboring institutions where convocation/commencement professionals pose questions, brainstorm solutions, and share best practices with fellow NAACO members. NAACO regional meetings must be held in-person.

To request a regional meeting, please complete the form below at least 10 weeks prior to your first requested date. Please note that due to scheduling considerations, you will be asked to provide multiple date options. Please do not promote any official date to your region until it is confirmed by NAACO HQ. NAACO HQ staff will contact you at the email provided in this form within 3 business days to confirm your event day and time and provide additional information so you can start your pre-event planning. 

 NAACO HQ has the ability to provide regions with the following support to hold an event:

  • Survey to member regional institutions (and possibly neighboring regions) to provide the regional meeting planner(s) data regarding interest and possible attendance.
  • Budget and expenditure submission.
  • Online registration.
  • Marketing of the event to those in your region.
  • Listing on the NAACO website.
  • Follow-up survey support if requested.

What the regional meeting planner(s) need to provide:

  • Program format.
  • Budget proposal.
  • Schedule and content.
  • Speakers, session names, session descriptions, and speaker information.
  • Event logistics (i.e. event space, tech support,etc...)
  • Event staffing and support

 

Registration Fees:

In-Person Regional Meeting: $125 (USD) for members and $225 (USD) for non-members

Virtual Regional Meeting: $50 (USD) for members and $125 (USD) for non-members


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Email *
For which NAACO region do you wish to host? *
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What is the host institution? *
Primary host contact full name: *
Primary host contact email: *
Primary host contact phone number: *
If you wish to post the full event agenda to the NAACO website, please paste it here.
What are your preferred dates to hold your meeting? Please list at least 3 options in the order of preference. Based on NAACO calendar availability, NAACO staff will confirm these dates with you. *
What hours will the meeting run? (For example, 9:00am-3:00pm) (If you are unsure and wish to discuss this further with NAACO staff, please indicate so.) *

Please include travel information (i.e. parking, directions, local hotels, etc) NAACO can include in communications with participants.

A copy of your responses will be emailed to the address you provided.
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