AzLA Records Survey
Please answer the following questions as fully as possible as you review the AzLA files (physical/electronic) in your possession. Your responses will enable us to better identify any possible institutional gaps and prepare for any preservation issues (with electronic records in particular).
Contact information for the person wishing to transfer these records (full name):
Phone/Email of person wishing to transfer records:
Person to contact for questions about this material (if different than above - full name):
Phone/Email of this person:
If known, what AzLA committee/subcommittee(s) or administrative unit(s) created these records?
Please provide a brief description of the records (physical/electronic) and what they pertain to.
What is the date range of all materials (physical/electronic)? e.g. 1990-1995
For physical files, what formats do you have?
Textual (correspondence, programs, newsletters, notes, etc.)
Photographs (prints, negatives, slides, polaroids, etc.)
Moving images (VHS, 16mm & 8mm, etc.)
Audio files (Cassettes, reel-to-reel; vinyl etc.)
For physical items, what is the extent (in linear feet) of textual materials?
For physical items, approximately how many photographic images (prints, negatives, slides) are there?
For physical moving images, how many are there?
For physical audio recordings, how many are there?
What is the extent of any other physical media you have that is not represented above?
What is the total size in MB or GB of the electronic records you wish to transfer?
For electronic records, what physical carriers are these found on?
Magnetic tapes (reel-to-reel)
ZIP discs /JAZZ drives
External hard drives/thumb drives
Internal hard drives
Cloud-based storage (personal or group), such as Amazon, iCloud, Google Drive, Dropbox
Please check off all file types present in the electronic records:
Microsoft Word (.doc/.docx)
Microsoft Excel (.xls/.xslx)
Microsoft PowerPoint (.ppt/.pptx)
.pdf or pdf/a
.wav, aiff, .wma, .mp3, .m4a (audio)
.avi, .mp4, .mov., .wmv, .mxf (video)
.accdb., .mdb, .dbf, .sql (databases)
To the best of your knowledge, do any of these physical or electronic records contain any personally identifiable information?
Possibly, but not sure
If you selected yes or possibly to the above question, check all that apply
Social Security numbers
Passwords or PINs
Credit card numbers
Send me a copy of my responses.
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