Fab Festival at DESIGN WEEK RI 2022 Call for Exhibitors
Submit your program/project for the DESIGN WEEK RI 2022 Design x Fab-o-rama, a two-day event in Providence RI's Innovation District Park. September 24 and 25, 2022, 1-5pm

We'll let you know by email if we have any questions and if your project is accepted. We'll make every attempt to fit in everyone who submits a proposal that fits the goals of this event: to bring together design, fabrication, and inspiration in an exciting public event.

The submission deadline is September 12. Because we need to submit a list of vendors to the city on September 13, we will not be able to accept vendors after September 12, but submissions for other exhibit types received after the deadline will be reviewed based on available space.

Questions about this form? Email us at bjepson@ricomputermuseum.org.

If your project is included, we'll use the information you supply here on the web site and in other materials.
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Email *
Public information
This information will be public and appear on our website and in publications.
Your Name *
Please tell us your name.
Organization
(if different from your name)
Program/Project Name *
The name of the program or project you want to exhibit. This will be shown on our web site.
Project Description (100 characters max) *
This information will be public and appear on our website and possibly in social media.
Will your exhibit include any of the following? *
Required

Selling? Please read and acknowledge the following.

To sell anything at this event, you must obtain a vendor license from the City of Providence, which requires a RI Retail Sales Permit. You can apply for a Providence vendor license online (search for "Annual Vendor License" if the link doesn't take you right to it). If you plan on selling at this event, please type AGREE below to indicate your agreement that you will follow city and state regulations and will obtain any necessary licenses and permits.

Please note: at this year's event, we will not be able to accommodate food and/or beverage vendors. 


Selling? Please select the options that apply
Items for Sale

If you plan to sell products, please describe and list the price range of your product(s).

Exhibit Category *
What's the primary category of your exhibit?
Exhibit Photo *
Please provide a URL link to a picture of your project that we can feature on the web site. Choose a photo that will look good at various sizes and that shows what your exhibit is all about.
Project Link *
Please provide a URL link to your project or more information about your organization
Are you a... *
Does your project or organization broaden participation in making for:
Where is your group based?
Please list only your location. Your complete address is not necessary.
What inspired you to make this project?
Do you have an inspiring personal story about how design and fabrication has had an impact on your community that you would be willing to share?
If yes,  please include a summary of your story below.
Private Information
The following information on this page will not be public.
Tell us about your project and exhibit (max 512 characters) *
For the event team, explain what your project is and describe what you will actually be bringing. This information will not be made public. Be as descriptive as possible.
Phone Number *
A phone where you can be reached
Which days can you exhibit?
*
We're planning to run the event for two days. Please let us know which days you can join us.
Required
Space size request *
This event will be taking place outside, during the day.
Can you bring your own table or tent (if needed)? *
This event will take place outside, and we are not able to provide tents or banquet tables for all exhibitors. We have a cafe round tables (30-inch diameter) and folding chairs available. We cannot accommodate a tent larger than a 10'x10'. Feel free to add more detail in the Special Setup Needs question below.

Please check all that apply.
Required
Special Setup Needs *
Do you have complicated setup needs that require more than one hour to set up?
Safety issues *
Please provide as much information about any safety issues that you can. If there are no safety issues, please tell us.
What are your plans at this event? Check all that apply *
While your exhibit's primary focus should be on creating a hands-on experience or demonstration for attendees, let us know what else you are looking to get out of this event.
Required
Do you have a hands-on activity for attendees? *
Hands-on activities are encouraged ! If not, please reconsider what you could do to engage and inspire attendees.
Placement Request
Is there an exhibit or group you are affiliated with or a subject area you would like to be placed with?
Does your exhibit require power? *
We have limited options for power at this event, so please plan accordingly. We will not be able to power high-current or high-voltage projects.
Does your exhibit use or disrupt radio frequencies? *
How much noise does your exhibit make? *
Will your exhibit produce any waste?
*
Waste is anything you expect to dispose of during setup, showtime or load out at this event, such as recyclables, compostables, garbage, reusable/donatable items, and water.
If your exhibit will produce waste
Please describe what waste you expect to produce, including when, what and how much. What is your plan for sustainably disposing of this waste?
Other Information
Are there other organizations or designers/fabricators you recommend we contact about participating in this or future events?
Is there anything else you would like to tell us?
Release and Consent
Participation Agreement: Release and Consent
TERMS AND CONDITIONS OF PARTICIPATION If accepted, Rhode Island Computer Museum agrees to the participation of the person or organization identified below (“Exhibitor”) in the 2022 DESIGN WEEK RI Design and Fabrication event (“The Event”), and the Exhibitor  agrees to participate, in accordance with terms of this Agreement. In this Agreement, “we” or “us” means the Rhode Island Computer Museum, and “you” means the  Exhibitor identified below. “Exhibit” means the display and/or demonstration, presentation, performance, and/or other activities and materials that you provide or present in the space or work area assigned to you by us at The Event.

Your participation creates a Contract that limits the liability of The Rhode Island Computer Museum; The Event sponsors, suppliers, concessionaires, staff, booth exhibitors, and venue; and each of their respective officers, directors, employees, representatives, affiliates and owners (collectively and individually, “Promoters”). You agree to all of the following provisions, which are part of the Contract:

RULES and LAWS: You agree to comply with all applicable laws and any other requirements, and/or rules & regulations issued by us in connection with The Event. You are responsible for obtaining any permissions required for your performance, distribution, or posting of copyrighted material; for obtaining any necessary licenses and permits; and for payment of all taxes (including sales and use taxes), license fees, or other charges applicable to your participation in The Event. We may terminate this Agreement and/or your participation in The Event if you violate this Agreement, or the standards of conduct established by us or by the venue proprietor.

LIMITATIONS ON LIABILITY — INDEMNITY: You agree that we will not be liable in any way to you if we cancel The Event. You waive any claim or potential claim against us if The Event is canceled, and release us from any resulting or related liability, cost, expense, or damage. Neither you, nor we, our affiliates, or the venue proprietor (collectively, the "Event Providers") will be liable for lost profits or other indirect, incidental, consequential, or exemplary damages in connection with The Event and/or this Agreement, whether or not such Event Provider or you have been advised of the possibility of such damages or lost profits. Neither party’s liability in connection with The Event, or under this Agreement (except for your indemnity obligations), exceeds three thousand dollars ($3,000). No Event Provider shall be liable to you for any damage, loss, harm, or injury to your person, property, or business, or any of your visitors, officers, agents, or employees, resulting from theft, fire, earthquake, water, unavailability of facilities, any errors or omissions in The Event-related materials, insufficient participation, accident, or any other reason in connection with The Event or related activities (such as staging), except to the extent directly attributable to our willful misconduct or gross negligence. You agree to indemnify, and hold harmless the Event Providers from and against any claim, cost, expense, loss, liability, or damage incurred as the result of any third-party claim based on (i) your construction or maintenance of an unsafe Exhibit, and/or (ii) your (or your agent’s) negligence or willful misconduct, and/or (iii) your material breach of this Agreement.

MISCELLANEOUS: This Agreement constitutes the final, complete, and exclusive agreement between you and us. This Agreement is made in consideration of the parties’ mutual promises contained in it. This Agreement may only be modified by the parties’ express written agreement, signed by both of them. You are an independent contractor and not our agent or employee. This Agreement will be interpreted under Rhode Island law applicable to contracts made and performed by Rhode Island residents in Rhode Island. Any action to enforce this Agreement must be brought in the federal or state court located in Providence, Rhode Island, and the parties agree to the exclusive venue and jurisdiction of these courts. You are not permitted to assign or otherwise transfer your rights or obligations under this Agreement to anyone else. The Limitations on Liability section (above) of these Terms and Conditions of Participation, shall survive the termination or expiration of this Agreement.

PHOTOGRAPH, RECORDING AND PUBLICITY RIGHTS. You and your Exhibit may appear in recordings of The Event and related promotional or documentary materials. Your rights are waived to any images and/or recordings you may appear in while at The Event and any/all related promotional or documentary materials.

You acknowledge that The Event, including the Exhibit(s), may be recorded in audio, visual, and/or audiovisual media by us and/or our licensees, and you consent to the making and use of such recordings by us and/or our licensees for any purpose, such uses including without limitation the transcriptional, modification, reproduction, public display, distribution, broadcast, and transmission in any form. You release us, and our licensees, from and waive any claims related to or arising by reason of the making and/or use of any such recordings. You grant us and our licensees, the right to use, in connection with the promotion and production of The Event, your name, likeness, and any trade name and/or logo. The provisions of this paragraph will survive termination of this Agreement.

By signing below, you confirm that you have read this Agreement and that you understand and agree that your compliance with this Agreement is a condition of your participation in The Event, and i) if you are signing on behalf of yourself as an individual, you warrant and represent that you are over 18 years of age, and ii) if you are signing on behalf of an organization (including a business), that you are fully authorized to execute this Agreement on behalf of the organization.

Full Name *
Are you 18 years or older? *
If you are under 18, please ask your Parent or Guardian to fill out the rest of this section.
Name of Parent and/or Legal Guardian
Only fill this out if you responded "No" to the previous question
Release and Consent *
Required
A copy of your responses will be emailed to the address you provided.
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