Amateur Astronomy Club (Herein after referred as a Club or AAC)
1) Cancellation policy:
- Cancellations made 10 days or more in advance of the event date, will receive a 70% refund.
- Cancellations made within 4 - 9 days will incur a 50% fee.
- Cancellations made within 72 hours i.e. 3 days to the event will receive no refund.
2) The event structure is subjected to weather conditions. In case of any changes in the arrangements, no refund of any sort will be provided.
3) If there are any other circumstances, including but not limited to riot, political unrest, lock-down, pandemic, natural or other disaster, nuclear incident, terrorist activity, and the club has to cancel a trip as a result of these circumstances on the same day, no refund of any sort will be provided.
4) The club is not liable, in any form or any kind, for medical emergencies like altitude sickness, general sickness, loss of life, etc. during the event. Adequate human staff support is provided to ensure the basic safety of the individual. The participant has to bear the expenses which may arise in case of medical exigency or emergency condition.
5) Participants flying to Leh airport from any part of the country or world, are completely responsible for their flight journey, expenses, hurdles or any other relevant circumstances. In any case, if any participant is not able to reach the Leh airport on his/her own, AAC shall not be held responsible.
6) If, for any reason, the participant has to leave the trip early, he/she will not be entitled to a refund.
7) The club shall not be held responsible for any misconduct or wrongdoing at all times during the trip. If the behavior of any participant is likely to cause distress or harm to other participants, the club members reserve the right to terminate his/her trip at any time and will not be liable for any expenses incurred as a result.
8) Drinks consisting of any amount of alcohol and smoking are not allowed on the stargazing or photography field. In case of violation of this rule, the club holds all rights of suspending such participants from the event immediately.
9) Touching any telescope or other equipment, playing loud music at the field, monasteries, temple, etc. are not recommended and participants are encouraged to avoid the same to maintain discipline.
10) AAC will strictly follow certain rules and discipline on field to maintain safety and social distance among its participants and volunteers.
11) In recognition of the inherent risks of the activity in which I will engage, I confirm that I am physically and mentally capable of participating in the activity. My participation is voluntary and I will assume financial responsibility for any personal injury, accidents, illness and damage to or loss of personal property as the result of any incident or accident that may occur.
12) If your RT-PCR report is positive while leaving the Leh, club will not be liable to provide any kind of quarantine facility or hospitalization or expenses or similar. However, remote assistance will be provided to deal the occurred situation carefully.
13) Any insurance policy to cover for the expenditure on sickness or accidents or losses incurred due to theft or other reasons is not provided by us.
14) If you decide to leave the trip in between, any kind of refund cannot be provided and you'll be on your own to arrange any transportation for your return journey.
15) Along with the above mentioned clauses, if any situation occurs due to unavoidable circumstances and which is beyond AAC's control, in such situation, the club will not be liable to bare any kind of damage or injury.