Volunteer Sign-Up
Thank you so much for your interest in volunteering with Art for Change 2020. We absolutely could not do this event without you and your hard work and commitment to Persad and serving our LGBTQ+ communities. We are so grateful for you. Please select which roles you would be interested in filling for this year's event.

All volunteer opportunities are on Thursday, May 28, unless otherwise specified. Most volunteer opportunities will require attending a volunteer training event for a few hours in April. Please include a current and accurate contact phone number or email so that we may communicate the details about these training dates.

All volunteers are welcome to enjoy the event as a guest for free before or after their shift is over.

Lunch and dinner are provided for volunteers. Please email with any dietary restrictions.

Contact Johanna Smith at jsmith@persadcenter.org or 412-441-9786 ext. 222 with any questions or concerns.
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First and Last Name *
Cell Phone Number *
Email Address *
T-Shirt Size (unisex sizing) *
Have you volunteered at Art for Change before? *
Art Transporter - Wednesday, May 27 from 5:00 PM - 10:00 PM
Responsibilities/Tasks: Wrap and load pieces at storage location in Etna for delivery to August Wilson Center. Deliver and store pieces at the August Wilson Center. Must be able to carry art pieces up to 20 lbs.
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Event Set-Up
Responsibilities/Tasks: Help set up art displays. Hang artwork with direction from the committee. Help set up decor. Put linens on tables. Set up any centerpieces or other decorations. Must be able to lift 15 lbs.
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Volunteer Check-In
Responsibilities/Tasks: Greet arriving volunteers, check them in, and distribute t-shirts. Work with committee to confirm assignments and answer questions. Escort volunteers to their stations and/or connect them to their team lead. Supervise the volunteer room, make sure tables and snack/meal displays are kept neat and fresh, and ensure volunteer possessions are kept safe. Check volunteers out at the end of their shift. Must enjoy working with volunteers, be able to keep accurate records, and have patience and a sense of humor!
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Will Call - 4:30 PM - 7:30 PM
Responsibilities/Tasks: Assists guests with picking up their will call tickets.
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Registration
Responsibilities/Tasks: Greet guests. Receive training on auction software. Confirm guest contact and payment information. Answer questions about the bidding process. Must be comfortable working with guests, laptops, iPads, and cell phones.
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Greeter - 4:30 PM - 7:00 PM
Responsibilities/Tasks: Greet guests. Direct guests to registration, ticket sales, artwork, and more. Answer guest questions and seek committee assistance as needed. Must be friendly and patient.
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Security/Gallery Attendant
Responsibilities/Tasks: Be sure that guests do not touch or damage the art work. Monitor designated areas for problems, and bring any concerns to the security captain. Ensure attendees are able to move easily through the venue. Answer guest questions or direct them to the correct person. Second shift will monitor the transportation of art from the live auction to the storage area, the checkout process, and event breakdown. Must be able to stand for several hours, be comfortable working with guests, and have the ability to diffuse potential confrontations or inappropriate guest interactions. Please note that the August Wilson Center has their own security staff and Persad Center has hired non-uniformed police officers for the event. You will be responsible only for attending to the gallery and Art for Change features, not for dealing with any true safety concerns.
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Busser/Food Management - 5:00 PM - 9:00 PM
Responsibilities/Tasks: Monitor food stations in your assigned section. See that food stations are clean and trash-free. Check trash containers and notify if they need to be emptied. Help with food service as needed. Keep food stations stocked with plates, plastic ware, and napkins.
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Art Handler for the Live Auction - 6:30 PM - 9:00 PM
Responsibilities/Tasks: Work under the direction of the Live Auction Manager to pick up pieces for the live auction. Carry pieces to the live auction stage. Display pieces on stage while they are being auctioned. Bring pieces that have been won to the art storage area. Must be able to lift, carry, and hold art pieces up to 20 lbs.
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Check Out - 7:30 PM - 11:00 PM
Responsibilities/Tasks: Coordinate with Gallery Closing Team and Art Runners to ensure a smooth and efficient art delivery process. Confirm winning bidders. Process payment if necessary. Confirm delivery to winning bidders. Confirm art pick-up information with any bidders not retrieving artwork at the event. Must be comfortable working with guests, laptops, iPads, and spreadsheets. Must be able to handle money and work well under pressure.
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Art Gallery Closer - 8:30 - 10:30 PM
Responsibilities/Tasks: Identify the pieces of art that have been sold and not sold. Safely remove art from walls, wrap, and label accordingly. Help usher guests out of closed galleries, and instruct them on how to retrieve their art. Must be able to lift up to 20 lbs and handle delicate pieces of art. Must be able to work under pressure.
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Art Runner - 9:00 PM - 11:30 PM
Responsibilities/Tasks: Work with Gallery Closing Team and Check Out Team to deliver art to winning bidders. Must be able to carry pieces of art up to 20 lbs, work with the public, work well under pressure, and be reliable.
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Tear Down - 9:00 PM - midnight or later
Responsibilities/Tasks: Break down food stations, collect trash, and clear all event areas of debris. Follow the Tear Down Captain's directions for removing any remaining materials and loading the moving trucks. Follows the moving trucks from the August Wilson Center to the Persad Center in Lawrenceville and/or the storage facility in Etna to unload. This is a 15 minute drive. Must be able to lift items up to 20 lbs, handle items carefully and delicately, and be extremely reliable.
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Post-Event - Various Times and Dates
Responsibilities/Tasks: Be available to help with post-event wrap-up at various times during the month of June following Art for Change. This is a TBD position based on the needs of Persad Center. Potential tasks are assisting with art and event storage, helping prepare mailings by folding and stuffing thank you letters, returning materials to restaurants, etc. By signing up for this role, you are expressing that you are interested in helping on a TBD basis, would like to receive email/text notification of these opportunities as they arise, and are available during the month of June.
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Any comments, questions, or concerns? If you have volunteered as a captain or team lead in the past and would like to do so again, please specify here!
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