Requesting Weather Support for Large Public Outdoor Events

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Requesting Weather Support for Large Public Outdoor Events - NWS Gray/Portland, Maine

** FOR OFFICIAL GOVERNMENT SUPPORT ONLY **

Weather plays a crucial role to the safety of thousands of patrons, vendors and organizers at hundreds of outdoor venues (Fairs, Festivals, Concerts, Holiday Celebrations, Graduations, etc.) annually in New Hampshire & Maine. The NWS can work with Emergency Managers (EM’s) to provide Impact based Decision Support Services (IDSS) for such events. The NWS cannot work directly with event organizers unless there is an imminent or ongoing weather threat. Weather hazards include thunderstorms, heat, cold, strong winds or flooding. NWS weather support is designed for those events that as an EM you feel are particularly vulnerable to weather due to location, size or nature of the event. As resources allow, the NWS is committed to providing IDSS on behalf of the EM community in order to help support public safety. To assist EM’s this support is broken into 3 tiers: Education, Planning, and Event Day Monitoring. Filling out this form is the 3rd tier of event planning. Tier 1 and 2 should have already been completed.

Use this form to request NWS weather support for a vulnerable outdoor event. PLEASE SUBMIT NO LATER THAN 2 WEEKS PRIOR TO THE EVENT. You will be contacted by a NWS employee shortly after your form submission to review the support and determine available resources.

Are you requesting event support in New Hampshire or Western Maine? *

Yes

No (Please contact your local NWS office)

Name of Event *

Location (Street Address, Town/City, State) *

Latitude/Longitude (If available)

Decimal format (example 43.892N, -70.254W)

Event Start Time *

Fill out date and event start time for weather watch

YYYY

Time

Event End Time *

For multiple day event select the last day of event and time to end weather watch

YYYY

Time

Approximate Attendance expected *

> 10,000

> 25,000

> 50,000

What type of services are you requesting (Check all the Apply)? *

Note: All services are dependent on available resources

Phone Briefing Planning Forecast

Email Briefing Planning Forecast

Immediate Notification for imminent hazardous weather (This service can be provided for "major" outdoor events and is dependent upon NWS forecaster availability)

Required

If you selected email or phone briefings, what date and time do you want to receive the service? *

(Check all that Apply)

Morning of Event

Day Before Event

2 Days Before Event

3 Days Before Event

4 Days Before Event

5 Days Before Event

Required

What types of weather are you most concerned about? *

Choose ALL that apply

Lightning/Thunderstorms

Wind gusts over 30 mph

Wind gusts over 40 mph

Heavy Rain

Probability of Rain

Heat

Cold/Wind Chill

Snow/Ice

Other:

Required

Lead Time Needed to Evacuate Event

10 Minutes

20 Minutes

30 Minutes

Clear selection

Notes and Specific requests

Please provide any additional detailed information that applies to this event? For example: Is there an important set-up or take-down period included in the timeframe?

Emergency Point of Contact(s) (Local EM, First Responder) *

List the primary contact for this event, including job title and jurisdiction (Police, Fire, EM, etc...).

Phone # of Contact *

xxx-xxx-xxxx (number of the POC during the event)

E-mail address *

Additional Comments/Information

Submit

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