SFS Room & Calendar Request Form
Questions? Please email Corrine:
If you are a student, please include the name of an adult contact as well.
Name/Purpose of Event
In the event that your desired space is not available, someone will get in touch with alternate options. If you have alternates in mind, please note them as well. If you will need more than one space, please say so below.
Date of Event
Day of the week
Start Time of Event
Please note the actual start time, not the time you'll need to start setup (there will be a space to note this later).
End Time of Event
Please note the actual end time, not including the time you'll need to clean up (there will be a space to note this later).
Is This A Recurring Event?
If yes, please list all days/dates on which it will occur in the next section.
List of Recurring Days/Dates (If Applicable)
Setup and Cleanup Information
Please explain your setup and cleanup needs in as much detail as possible. What time will your setup need to begin, and what time will you be finished cleaning up? Will you need help from our Facilities team, and if so, what are you hoping they will be able to do? Will you need any furniture that is not usually in that space, and if so, how will you need it set up? *Note: If you have a specific layout that would be better shown visually, please upload it below.*
Upload Layout Here (If Applicable)
Will you be taking sole responsibility for the cleanup of all spaces used, or will you require facilities help?
Sole responsibility - I/we will make sure it's done!
Help from Facilities, please!
Number of Adults Expected
Number of Students Expected
Do you need childcare provided? *NOTE: Must be requested at least 3 weeks prior to event.* Please email Sarah Wood (
) immediately to confirm that childcare may be available, if you have not already.
If childcare is needed, please check whether early childhood (Preschool/K), non-early childhood (1st-8th) or both will be needed.
Yes, early childhood (Preschool/Kindergarten students)
Yes, non-early childhood (1st-8th students)
Do you need doors unlocked/locked? Disarming/arming the alarm?
Yes * If needed before or after normal business hours, this may need approval by Facilities.
Tuesday Note Home
Have you communicated with Tuesday Note Home (
) about publicity for this event, if needed? (NOTE: please try to send all TNH items by Monday at noon.)
(SFS Staff/Faculty Only) Kitchen Needs
In some instances, Jessica or Anne may be able to help with snacks or other food items. NOTE: requests must be made 2 weeks in advance via the Food Service Request form. Please copy the form (link below) and share it with
. Failure to do so may result in the kitchen not being able to fill your request.
Yes, I'm hoping for help from the kitchen, and will fill out the food form ASAP.
No, I don't need any food for this event.
Will you be using any audio/visual elements or other technology during your event? If so, please email
Yes, I have some tech needs for this event. I will fill out the next section and also email
No, I don't have any tech needs for this event.
Please outline any devices provided, devices needed (ex: projector, microphone, USB drive, Mac or PC, etc.) and anything else we may need to know about your technological needs.
Indicate which calendar it should be posted on:
Public Calendar (Parents/Guardians and everyone else can view)
Staff Calendar (only SFS staff/faculty can view)
Is there anything else we should know about this proposed event?
A copy of your responses will be emailed to the address you provided.
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