SFS Room & Calendar Request Form
Questions? Please email Corrine: colague@sfschool.org
Email address *
Your Name *
If you are a student, please include the name of an adult contact as well.
Affiliated Committee/Group/Class *
Name/Purpose of Event *
Requested Room/Space *
In the event that your desired space is not available, someone will get in touch with alternate options. If you have alternates in mind, please note them as well. If you will need more than one space, please say so below.
Date of Event *
MM
/
DD
/
YYYY
Day of the week *
Start Time of Event *
Please note the actual start time, not the time you'll need to start setup (there will be a space to note this later).
Time
:
End Time of Event *
Please note the actual end time, not including the time you'll need to clean up (there will be a space to note this later).
Time
:
Is This A Recurring Event? *
If yes, please list all days/dates on which it will occur in the next section.
List of Recurring Days/Dates (If Applicable)
Setup and Cleanup Information *
Please explain your setup and cleanup needs in as much detail as possible. What time will your setup need to begin, and what time will you be finished cleaning up? Will you need help from our Facilities team, and if so, what are you hoping they will be able to do? Will you need any furniture that is not usually in that space, and if so, how will you need it set up? *Note: If you have a specific layout that would be better shown visually, please upload it below.*
Upload Layout Here (If Applicable)
Cleanup (Cont'd) *
Will you be taking sole responsibility for the cleanup of all spaces used, or will you require facilities help?
Number of Adults Expected *
Number of Students Expected *
Childcare *
Do you need childcare provided? *NOTE: Must be requested at least 3 weeks prior to event.* Please email Sarah Wood (swood@sfschool.org) immediately to confirm that childcare may be available, if you have not already.
If childcare is needed, please check whether early childhood (Preschool/K), non-early childhood (1st-8th) or both will be needed.
Security *
Do you need doors unlocked/locked? Disarming/arming the alarm?
Tuesday Note Home *
Have you communicated with Tuesday Note Home (tnh@sfschool.org) about publicity for this event, if needed? (NOTE: please try to send all TNH items by Monday at noon.)
(SFS Staff/Faculty Only) Kitchen Needs *
In some instances, Jessica or Anne may be able to help with snacks or other food items. NOTE: requests must be made 2 weeks in advance via the Food Service Request form. Please copy the form (link below) and share it with kitchen@sfschool.org. Failure to do so may result in the kitchen not being able to fill your request. https://docs.google.com/document/d/1mqf8dSq1gZiApO9IolK8DYhrq6u2rsRv6MwsPpmqJcQ/edit
Audio/Visual/Technology Needs *
Will you be using any audio/visual elements or other technology during your event? If so, please email tech@sfschool.org as well.
Audio/Visual/Technology Details
Please outline any devices provided, devices needed (ex: projector, microphone, USB drive, Mac or PC, etc.) and anything else we may need to know about your technological needs.
Indicate which calendar it should be posted on: *
Other *
Is there anything else we should know about this proposed event?
A copy of your responses will be emailed to the address you provided.
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