YMCA of Yonkers Facility Rental Request
Reservation Policy
• A submitted request does not guarantee reservation.
• All requests must be submitted at least 3 weeks prior to the event date.
• A deposit is required to secure your rental. This is separate from the hourly rental fee.
• Deposits will be returned within 1–2 weeks post-event, assuming no damages and proper cleanup.
• All balances must be paid in full at least 24 hours before the event — no exceptions.
• Accepted payment methods: Credit Card, Debit Card, Money Order. We do not accept personal checks.

Standard Operating Hours
• Monday–Friday: 6:00 AM – 8:00 PM
• Saturday: 7:00 AM – 5:00 PM
• Sunday: 7:00 AM – 5:00 PM

Room Rates & Capacity (Hourly, 2-Hour Minimum)
• Conference Room: $65/hr (38 ppl max) – 1st Floor
• Multi-Purpose Room: $75/hr (70 ppl max) – 1st / 2nd Floor
• Gymnasium: $150/hr (375 ppl max) – 2nd Floor
  - No helium balloons or inflatables allowed
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Email *
Date of Event *
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Contact Name (First Name / Last Name) *
Company/Organization
Date of Birth *
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YYYY
Address *
City *
State *
Zip Code *
Contact Number *
Room(s) of Interest *
Required
Description of Event *
Total hours of rental *
Start time (without set up time) *
Time
:
End Time (without clean up time) *
Time
:
Expected number of people *
Number of tables & chairs *
Will you charge your guest(s) an admission fee? *
Special Instructions

RENTAL AGREEMENT:        Minimum 2-hour rental

Rental Conditions

• Rental time includes setup and cleanup.
• The YMCA provides:
  - 60 minutes of complimentary setup time
  - 60 minutes of complimentary cleanup time
• These windows are for preparation and breakdown only. All event programming must take place within your paid rental hours.
• Renters are responsible for complete setup and cleanup unless YMCA assistance is requested in advance.
• Failure to properly clean up will result in a $25/hour fee, deducted from the deposit.
• No-shows without 24-hour written notice will incur a $25 cancellation fee.
• YMCA staff reserve the right to bill for any overage beyond approved times.
Renters must vacate the room fully by the end of their scheduled cleanup period. Extended use may result in additional charges.

Additional Fees (If Applicable)

• Extended Hours Fee: $50/hr – Applies to any time outside of normal building hours.
• Event Support Staff (if required): $25/hr – Larger events (typically 75+ attendees) or after-hours rentals may require YMCA staff to ensure a smooth and safe experience.
• YMCA Set-Up/Clean-Up Assistance (optional): $50 flat – Available if renter cannot manage their own setup and breakdown.
• Damage/Cleaning Deposit: $100 minimum (refundable upon post-event inspection).

YMCA management will inform you during the approval process if staffing support is required based on your event’s size, time, or activity.

Restrictions & Prohibited Activities

• No helium balloons, inflatables, bouncy castles, or open flames (e.g., sterno cans, burners, heaters).
• No smoking, alcohol, or illegal substances.
• No food/beverage sales or admission fees without prior written approval.
• Food and beverage service must be pre-approved by YMCA management.
• Violations of these rules will result in forfeiture of deposit and future rental privileges revoked.

Effective Sept. 15, 2025 –  Rental Agreement must be signed and returned with deposit payment.

 *
Required

Access & Facility Use

• Rental includes tables and chairs (no additional equipment is provided).
• Renters will have access only to the specific room(s) reserved.
• The YMCA Fitness Center, and Residential Floors (3–6) are off-limits to all rental guests.
• Two restrooms (1 male, 1 female) will be made available for use.

Liability & Insurance

• The YMCA is not responsible for lost or stolen items.
• The YMCA is not liable for injuries unless caused by its own negligence.
• A Certificate of Insurance (COI) may be required depending on event type.
• Events must comply with all YMCA policies, safety codes, and guidelines.

Final Notes

• All renters must sign the Rental Agreement.
• To begin a reservation, contact us at:
- Rocio Prado

- Email: rociop@yoymca.org

- Phone: (914) 963-0183 ext.24

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Required
A copy of your responses will be emailed to the address you provided.
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