Arnot Forest Rental Application
Thank you for considering a stay at the Arnot Forest Field Campus. We hope you find it to be a secluded, comfortable and beautiful space to convene your group or celebrate your event.

In order for us to help provide you with the best possible experience, please read and complete the attached application ASAP.

All applications are reviewed within 2-3 business days of receipt. We will then contact you to confirm availability or to review alternate dates, and we will determine your estimated Use Fee.

Once we have confirmed available dates with you, we will need to receive an initialed, signed copy of the Use Agreement with a deposit in order to hold your reservation. Checks or money orders may be mailed or dropped off, and payments may also be made with a credit card over the phone by calling 607-272-2292.

Final approval of your reservation and your use of the Arnot Forest Field Campus is contingent on timely receipt of all applicable payments, insurance paperwork and permits.

We look forward to serving you!

Organization/Group Name *
Your answer
Organization/Group Address
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Group Leader Name (present during event) *
Your answer
Group Leader Email address *
Your answer
Group Leader Phone # *
Your answer
Please name and give a brief description of your event *
Your answer
Requested Event/Rental Dates: *
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Time of Arrival
Time
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Time of Departure
Time
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Please give # of estimated attendance (if multi-day, please give daily attendance #s): *
Your answer
Is this a not-for-profit group? *
Required
If "Yes" above, please provide your Non-Profit Federal ID
Your answer
CU or CCE affiliation (if applicable)
Your answer
Which facilities do you expect to use? Check all that apply: *
Required
Will your event include overnight accommodations? *
If staying overnight, will attendees be tent camping?
How many attendees are expected to stay overnight? *
Your answer
Would shared use of the facility be okay? *
If using the Commercial Kitchen, indicate what you will need: *
Required
Please list and caterers or outside vendors being used with contact info:
Your answer
Please explain any special accommodations that any member/s of your group are requesting:
Your answer
Will your event allow alcohol consumption? *
If yes, will alcohol be served or provided by the group?
If alcohol will be sold at this event, indicate the vendor who will be selling it with contact info:
Your answer
Other notes or comments about your rental:
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Please review the following rental fee chart:
Additional Information:
Deposit: For groups over 50 people: 20% of total cost. For groups less than 50 people: 10% of total cost. The deposit is required to hold your reservation. Groups will be invoiced for any damage to the Arnot beyond normal wear caused by guests.

Full Payment is due 60 days prior to reservation. Late payment may result in loss of deposit and reservation.

Refund Policy: If the organizer cancels more than 30 days prior to the first day of the reservation, the total use fee minus the deposit will be refunded within 14 days. If the organizer cancels less than 30 days prior to the reservation, no refund of paid fees will be issued. If CCE-TC is able to re-book the cancelled reservation dates and generate revenue greater or equal to the paid fees, CCE-TC will refund the payment minus a $100 processing fee.

Insurance Requirements – Complete insurance requirements are also detailed again in the User Agreement.
The group shall defend, indemnify and hold harmless the CCE-TC, its officers, directors, employees, volunteers, and agents from any and all claims, demands, liability or other proceedings for any actual or alleged injury to persons, including death, or damage to property arising out of group use and/or occupancy of the premises.

The group shall provide a Certificate of Insurance at least ten business days prior to facility reservation showing evidence of the following minimum limits of insurance or as required by law, whichever is greater. “Cornell Cooperative Extension of Tompkins County” shall be shown as certificate holder and “additional insured” under the General Liability. Failure to provide the Certificates as required shall void the reservation. A copy of the Certificate must also be sent at the same time to P. W. Wood & Son, Inc. via Fax: 607-266‐9663 or email to certificates@thewoodoffice.com.
• Commercial General Liability, including contractual (i.e. catering), with a minimum combined single limit per occurrence of $1,000,000. If youth are present overnight CGL insurance must include Sexual Abuse & Molestation coverage.
• Workers’ Compensation, as required by statute.
• Business Auto, if vehicles will be used in conjunction with the event.
• Additional CGL. The above insurance requirements must also be met by any vendor the group plans to use.
• Liquor Legal Liability, if alcohol is to be sold, of $1,000,000. And the licensed Vendor shall be solely responsible for controlling the sale and dispensing of any alcoholic beverages as set forth in the lass of New York State.

Please sign here indicating that you've read the above information: *
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