Long Island Retro Gaming/Tabletop Gaming Expo 2019 Vendor Application
Thank you for your interest in becoming a vendor at the Long Island Retro Gaming Expo and The Long Island Tabletop Gaming Expo. The event will be held at the Cradle of Aviation Museum in Garden City, NY on August 10th and 11th, 2019. We are primarily a retro gaming and tabletop gaming show, and thus keep our vendor hall consistent within the theme of our show. We reserve the right to respectfully decline a vendor if their merchandise / services do not fit in with the theme of our Expo. Please email vendors@liretro.com with any questions.

Because of the unique layout of our venue we sell tables not booth spaces. Sometimes spaces are tight, and sometimes you are close to your neighbors. Don't worry, everyone is very friendly and accommodating :) If you have special needs (such as a wall space) please let us know and we will do our best to accommodate you, but we can ONLY guarantee the table for you.

Unfortunately our current floor layout does not allow for an Artist's Alley at this time. We are continually reviewing and revising our layout. We are accepting artists, we just do not have a dedicated artist section.

NOTE - We are very aware that wifi has been an issue in years past. We are working on solutions from a few different angles that may result in an additional charge for wifi. If this happens you will have ample time to be contacted and pay for this.

NOTE - We are accepting food trucks this year! Pricing is different from the vendor pricing listed here, please contact us at vendors@liretro.com if you have a food truck and would like to attend.

Email address *
Business Name *
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Your Name *
Your answer
Address
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Phone Number *
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Website
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Email *
Your answer
Vendor tables are 6 feet long. Each table is $200 (Includes both Saturday & Sunday). Food trucks please send us an email directly at vendors@liretro.com. Please select the amount of tables you are requesting. *
What type of merchandise will you be selling? *
Your answer
Some vendors choose to sponsor a tournament or event with a prize. If you choose to do this your name is attached to the event on all physical and digital information. Are you willing to offer a prize to sponsor a tournament or event or would you like more information? *
Are you interested in advertising space in the show program? *
Do you require power? *
Anything else you wish to tell us?
Your answer
The Fine Print
• Convention hours will be posted at a later date. You will be able to load in the evening before (Friday the 9th).
• All vendors must be set up by the time the show starts.
• The tables are skirted.
• The Long Island Retro Gaming Expo is not responsible for any loss of money or merchandise.
• Vendor registration fees are NON-REFUNDABLE and NON-TRANSFERABLE.
• If after registration and acceptance you require additional resources (tables, electricity, etc.) we will do our best to
accommodate you but there is no guarantee.
• The sale of any age restricted and questionable items including but not limited to weapons, alcohol and drugs is prohibited.


Long Island Retro Gaming, LLC (LIRG) reserves the right to accept or reject any exhibitor, and shall have the right to make such rules and regulations for the Show that it deems proper and necessary. Neither Management nor the Facility, nor Management’s General Contractor for the Show, or such other contractor as Management may designate (the “General Contractor”), nor any of their officers, agents, employees or other representatives, shall be held accountable or liable for, and the same are hereby released from accountability or liability for any claim, damage, loss, harm or injury to the person or any property of the Exhibitor, or any of its officers, agents, employees or other representatives, resulting from Exhibitor’s use of the Facility or from theft, fire, water, accident or any other cause, including, but not limited to, claims arising out of any negligent or intentional act or omission of Exhibitor or any of its officers or agents that causes or results in (1) damage to, or destruction of, property of any party, and / or (2) death or injury to persons, and neither the Management nor the Facility, nor the General Contractor, shall be obligated to obtain insurance against any such claim, damage, loss, harm, or injury.

Exhibitor understands and agrees that Management cannot guarantee either attendance, sales by Exhibitors or climatic and other conditions outside or inside the Facility. Exhibitor shall not assign, sublet, or apportion the whole or any part of space allotted (the “Space”), nor exhibit therein any goods or services other than those manufactured, distributed or offered by the Exhibitor in the regular course of its business, nor permit any representative of any firm to solicit business or take orders in Exhibitor’s space.

In the event the Show or any part thereof is prevented from being held or is canceled by the Management, the Management, in its discretion, may be determine and refund to the applicant his proportionate share of the balance of the aggregate fees received which remains after deducting expenses incurred by the Management and reasonable compensation to the Management, but in no case shall the amount of refund to the applicant exceed the amount of the Fee paid. Exhibitor shall not be entitled to a refund of any part of the Fee in the event of a temporary interruption of the Show for any reason.

No refunds. The undersigned understands and agrees that upon acceptance Exhibitor has received the immediate benefit of having exhibition space reserved solely for its benefit and use and that Management no longer has the ability to offer this space to any other Exhibitor. Therefore, the undersigned agrees that all deposits and fees paid to Management are non-refundable. If an Exhibitor fails to make any payment due hereunder when due and in the form specified by Management, such Exhibitor’s right to exhibit shall be terminated without further notice, without right to refund, and such exhibitor shall remain responsible for any unpaid balance of the fees.

Management retains the exclusive right to revise the Show floor plan and / or move exhibitor as necessary.

By marking this box you acknowledge that you have read, understand and agree to all terms of this application should you be accepted. *
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