Expression of Interest - Vendors

You must fill out a separate application for each booth or entity you are requesting to operate on the RTB site.  

BOOTH SPACES will be operated as tented operations.  Prep and storage space varies depending on your operations.
A limited number of tent rentals are available on a first-come, first-served basis to be used as your primary sales tent. All tents are rented through Caseleys. Tent confirmation must be made at a minimum of 60 days in advance of the festival dates. If you are supplying your own tent, it is the vendors responsibility to have that tent approved with PEI Fire Marshalls Office at a minimum of 30 days in advance.

MOBILE UNITS/Food Trucks include self-contained trailers or food trucks that will serve as your sales booth. If you are applying to operate a mobile unit, please list full tongue-to-tail dimensions below.  Please note that per the Fire Marshal's office, all mobile cooking units MUST have an onboard fire-suppression system.  Food vendors in the past have both served attendees from both Mobile Units and approved tent setups/operations.

CARTS should be self-contained and take up a small footprint.  If you are applying for carts please describe in detail below what kind (if any) of prep or storage area you will need at each cart and/or in a separate prep area.

Cold storage will be available on site through a shared refrigerated trailer.

Please list all equipment you plan to use that will require electricity. This is important so we know how much power to reserve for each approved food vendor on-site! Don't forget to include non-cooking equipment like lights, fans, cash registers, phone charges, etc. For each item, please list:

#/size of units
whether it runs on 110 Volt or 220 Volt power
If 110 Volt power how many AMPS or WATTS does it draw?
If 220V power is it 30AMP or 50AMP?
Example: (3) 3' griddles - 110V/12AMPS each

Vendors will be responsible for the cost of all electrical connections ran to their location.
Vendors are responsible for providing their own extension cords.
ELECTRIC SERVICE CHARGES WILL BE BUILT INTO VENDOR FEES.

Be sure you request enough power to cover all electrical equipment listed above including lights and any vehicles or trailers that require power. For instance, if the total draw of your 110V equipment is 38 Amps then you will need to order (2) 110V/20A lines (40 Amps total) to cover your needs.

To convert watts to amps divide the number of watts by the volts. For instance an 1100 watt/110 volt device would use 10 amps of power (1100 watts / 110 volts = 10 amps)

If additional power to your booth is required, vendors will be responsible to cover that cost. Rock the Boat will not be responsible for any additional electrical costs.

Please list ALL items that you would like to sell and corresponding prices. If you are selling the same item at different sizes/prices please list each separately.

Please Note: Rock the Boat will approve all final prices in advance.

Please Note: At this time, RTB has no exclusive non-alcoholic beverage agreements in place at this time. Should this change, vendors will be notified and will only be allowed to sell approved exclusive products (EX- Pepsi, Coke).

Food vendors: You may only sell food and beverage items -- do not include other types of merchandise (i.e. no refillable cups, t-shirts, etc.)

Once approved, you may not deviate from this menu list/pricing during the event.  We will review this menu request and contact you if any changes are required.  

Food Vendors: Menu restrictions have to be put in place by Environmental Health and are supported by RTB. Based on the principles of food safety and food service at mass public gatherings.
*RAW GROUND MEAT PRODUCTS ARE NOT PERMITTED. ONLY GROUND MEAT PRODUCTS THAT HAVE BEEN PURCHASED FROM AN APPROVED SOURCE IN A PRECOOKED STATE ARE PERMITTED.
**PLEASE NOTE : RAW, FROZEN SEAFOOD AND POULTRY PRODUCTS (EX. SCALLOPS, FISH, POPCORN CHICKEN, CHICKEN BURGERS) COOKED FROM FROZEN FOR SUFFICIENT TIME AND TEMPERATURE TO KILL DISEASE CAUSING ORGANISMS IS PERMITTED. FREQUENT INTERNAL TEMPERATURE CHECKS WITH A PROBE THERMOMETER MUST BE DONE TO ENSURE ALL PRODUCTS ARE COOKED TO SAFE TEMPERATURES OF 165 FAHRENHEIT OR HIGHER. ALL PRODUCTS MUST BE FROM APPROVED SOURCES.

Please note: Ice may not always be available on site in the event if hot or muggy weather conditions are experienced. The festival will have ice on-site but it is strongly encouraged to prepare to bring your own or purchase from local stores surrounding the community.

Please provide a SHORT name for your booth. For instance, as it should appear in a list of onsite businesses in the program, press releases, online, or on any signage, etc.  

Your description should be a short (1 or 2 sentences max) explanation of your products and/or company, which may be used in pre-event marketing or marketing throughout the event.  Please note, we reserve the right to edit these for any publication.

Thank you for completing this form. This form does not guarantee your space at the 2023 Rock the Boat Music Festival. Festival organizers will contact you on or before July 10th, 2023 for any additional questions or to confirm your participation.