2024 Sonic EXPO: Vendor/Exhibitor Application
Own a bunch of cool Sonic the Hedgehog merchandise you wish to sell? Wish to showcase or exhibit a project or a community you represent? We'd love to have you table at Sonic Expo!

Date & Location:
November 9-10, 2024
Esports Stadium Arlington & Sheraton Arlington
Dallas, Texas

Timeline:
Deadline for applications: Friday, May 31st, 2024 @ 11:59PM CST. 
Acceptance emails sent: Friday, June 14th, 2024. 
Table payment due: Sunday, June 30th, 2024.

Table Information:
- Booth fee: $350 USD per space
- Booth size: 10ft x 10ft
- Table size: 72 in x 30 in. (6 ft x 2.5 ft). 
- Included: two tables, two chairs, two Sonic EXPO Exhibitor badges.
- Contact us if you're interested in a premium/sponsored booth location.

Not Provided:
- Travel expenses
- Lodging
- Extra badges beyond the two provided; 2 extras badges may be purchased at a 20% discount

Submission Guidelines:
- Applicants should have merchandise examples that are Sonic and/or SEGA themed. Merch of other IPs is acceptable and can be sold at the expo, as long as there is a variety of Sonic/SEGA themed merch within your shop link.
- No bootleg, traced, AI Generated, or stolen material; this includes using someone else's fanart as well as official media.
- No explicit/NSFW material allowed.

Submission Process:
- Due to the limited space of the venue and the number of applicants we're expecting to receive, it is anticipated that not everyone who applies will get a table.
- Applications will be juried and selected by members of the Sonic Expo staff based on what is showcased in your submission. 

Payment:
- Payment will be processed through PayPal invoices if your submission is accepted. 
- Once accepted, payment links will go out on Friday, June 14th, 2024 with acceptance emails and are due by  Sunday, June 30th, 2024. Failure to pay by this date means a forfeit of your table at the event and the table will be given to someone on the waitlist.

Waitlist and Cancellation Policy:
- In the event you are accepted but are no longer able to attend Sonic Expo, please let the staff know as soon as possible. If you inform staff of cancellation by September 21st, we can refund your table, however we unfortunately cannot issue any refunds beyond this date.
- If you are not selected to have a table, there is an option to sign up for a waitlist in the case of any potential dropouts. In the event that space is opened up, you will be reached out by email if you are selected to fill.

Tax ID (EIN):
- When accepted, you are expected to have a valid Texas tax ID (EIN) to sell in the artist's alley. You do not need one at the time of application or acceptance, but it should be ready in time for Sonic Expo. Creating one is easy and can be done so here: https://comptroller.texas.gov/taxes/permit/

Setup and Teardown:
Artists can set up the day before the event (Friday, November 8th) and/or the morning of (Saturday, November 9th), exact times TBA in a later email. Teardown will happen promptly after the event is finished on Sunday.

If you have any questions, feel free to contact us @ help@SonicEXPO.org or reach out to the Artist Alley and Exhibitor coordinator Sen on Twitter (@mightysen), Discord (mightysen) or Instagram (@mightysen).

Sonic EXPO staff reserve the right to decline any artist submissions for any reason
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