Community Fair & Outreach Booth Request Form

* Outreach booths are available only upon request, are subject to availability, and are booked on a first-come, first-served basis. Completion of this form is not a guarantee of Butterfly Pavilion's presence at your event & your event is not confirmed until you have received an emailed confirmation.

* If your request cannot be filled or we need more information, we will contact you.

* 3 weeks advance notice required for all outreach requests.

* Butterfly Pavilion's standard rate for outreach appearances is $125 for the first hour, + $50 for each additional hour. Mileage is $0.56/mile.

*Rosie Encounters are $200 for the first hour, + $50 for each additional hour. Mileage is $0.56/mile.

*The approximate rate for a combined standard Community Booth plus a Rosie Encounter is $325 for the first hour, +$50 for each additional hour, plus mileage.

*We are able to waive this fee for certain events, based on selection criteria.

*Some outreach appearances may feature live animals upon request. Our standard live animal booth features Madagascar Hissing Cockroaches, a Black Widow spider, a Garden Snail, and a Portable Dugout which includes soil guests can dig through to find mealworms.

*Rosie the tarantula does not come to outreach events, unless a "Rosie Encounter" PAID booth is requested.

*If live animals are requested, the event must be indoors or a shaded tent must be provided.
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Organization Information
The organization contact provided will receive ALL correspondence about the reservation and program.
Organization Name *
Contact First Name *
Contact Last Name *
Contact Phone Number *
Contact Email *
Person Responsible for Payment (Payor)
Please enter the billing contact information, if different from the primary contact.
Responsible Payor Email
Please enter the billing contact, if different from the primary contact.
Event Information
Please tell us more about your event.
Event Name/Title *
Event Date *
Second Choice Event Date (if applicable)
Desired Times *
Please list the desired start time and end time for Butterfly Pavilion to be at your event (example: 10:00am-1:00pm). The earliest available start time is 8:45 am and a 30 minute break may be incorporated for events longer than four hours. Programs with a start time after 5:00 pm will incur an additional after-hours fee.
Is the event indoor or outdoor? *
Event Address *
Please note that we are unable to provide programming at home or private addresses. Mileage charges round trip between Butterfly Pavilion and your site are charged at a rate of $0.55/mile, with distances calculated using Google Maps.
City *
State *
Zip Code *
County *
Special Directions, location and parking notes
Does your event provide (check all that apply):
Number of expected attendees:
Target Demographic (ex: Families with young children, senior citizens, etc.):
Has Butterfly Pavilion attended this event in the past? *
If yes, please list date/year & the contact with whom you worked:
Please explain the purpose/goal of the event: *
How do you plan to measure the success of the event? *
Please explain why the Butterfly Pavilion would be a good match for the event. *
Please list additional collaborators/sponsors:
As a non-profit, we must be selective with the events which we can attend, and the costs associated. Do you have funding available to support Butterfly Pavilion’s participation in your event? (The average cost of Butterfly Pavilion’s fair participation is $125 for the first hour and $50 for each additional hour.)
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Program Selection *
Additional Information or Requests
How did you hear about our Outreach Program? *
Cancellation & Reschedule Policy
Once a reservation is confirmed, we depend on your group's payment (if applicable), communication and participation. A $50 processing fee may be assessed in the event of program cancellation or date change within 15 days of your reservation. It is understood that live animals may only be available if weather conditions are safe. *
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