Request for Electronic Report of Examining Committee (REC) Form
Please use this form to request the Digital Report of Examining Committee, which all committee members will use to sign electronically to indicate that the student has passed their defense. Once this request is submitted, the Graduate School will send the entire committee the REC 3-5 business days before the oral defense date. For more information about the process for requesting the REC, please visit:

Please note that as of fall 2021, the old hardcopy of the REC will no longer be accepted.  REC’s must be signed/approved and processed using Adobe Sign.

A REC request is needed for all defenses regardless if the defense is fully remote, fully in person or hybrid. Current Graduate School policy allows for a committee member to request permission to participate in a thesis or dissertation defense remotely, and only in exceptional cases would remote participation be permitted for the student, a committee chair, and/or Dean’s Representative (for dissertation defenses). The committee chair (or designee) must request remote participation for any/all participants at least 10 business days before the oral thesis or dissertation defense date.  To make this request, please go to For more information about remote defense requests, please go to No remote participate is allowed without prior Graduate School approval.

If you have any questions about this process, please email

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Before completing this form, you will need to have the following information:  Student's name, UID and email, information from the nomination of committee form including the names and emails of all committee members for this defense, as well as the dean's representative (for doctoral dissertations). *
At least six weeks prior to scheduling a thesis or dissertation defense, the committee needs to be approved by the Office of the Registrar via the Nomination of the Thesis or Dissertation Committee form. Has the committee already been approved by the Office of the Registrar?   *
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