Adult classes - Czech & Slovak Club UK - Oxford - application
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Data Protection Policy
Czech & Slovak Club UK - Oxford branch collects and uses personal information about staff, pupils, parents and other individuals who come into contact with the school. This information is gathered in order to enable it to provide education and other associated functions. In addition, there may be a legal requirement to collect and use information to ensure that the school complies with its statutory obligations.

Purpose
This policy is intended to ensure that personal information is dealt with correctly and securely and in accordance with the General Data Protection Regulations 2018, and other related legislation. It will apply to information regardless of the way it is collected, used, recorded, stored and destroyed, and irrespective of whether it is held in paper files or electronically.
All staff involved with the collection, processing and disclosure of personal data will be aware of their duties and responsibilities by adhering to these guidelines.

What is Personal Information?
Personal information or data is defined as data which relates to a living individual who can be identified from that data, or other information held.

Data Protection Principles
Article 5 of the GDPR requires that personal data shall be:
(a) processed lawfully, fairly and in a transparent manner in relation to individuals;
(b) collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
(c) adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
(d) accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
(e) kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals;
(f) processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.

Article 5(2) requires that
“the controller shall be responsible for, and be able to demonstrate, compliance with the principles.”
General Statement
The school is committed to maintaining the above principles at all times. Therefore the school will:
• Inform individuals why the information is being collected when it is collected
• Inform individuals when their information is shared, and why and with whom it was shared
• Check the quality and the accuracy of the information it holds
• Ensure that information is not retained for longer than is necessary
• Ensure that when obsolete information is destroyed that it is done so
• appropriately and securely
• Ensure that clear and robust safeguards are in place to protect personal information from loss, theft and unauthorised disclosure, irrespective of the format in which it is recorded
• Share information with others only when it is legally appropriate to do so
• Set out procedures to ensure compliance with the duty to respond to requests for access to personal information, known as Subject Access Requests
• Ensure our staff are aware of and understand our policies and procedures
I have read and understood Czech & Slovak Club UK - Oxford Data Protection Policy *
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School use of photographs and videos
We may take photographs of the children in our school. We may use these images in our school’s prospectus or in other printed publications that we produce, as well as on our website. To comply with the Data Protection Act 1998 and the General Data Protection Regulation (May 2018), we need to ask your consent before the school or the media record any images of your child. Please answer questions below, then sign and date the form where shown.

Please note:
• Websites can be viewed throughout the world and not just in the United Kingdom where UK law applies.
• Unidentified above means we will only use the first name.
• Conditions for use of these photographs are on the back of this form.
May we use your photograph (unidentified) on our social media or web for promotional purposes? *
As the student, *
Required
SIGNATURE *
Contact
If you have any question, please contact us on oxford@czskclub.co.uk.
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