Warrington East District Nights Away Notification
PURPOSE AND USE:
This form provides the information the District Commissioner requires to APPROVE an event to take place (i.e. POR 9.1b/9.1c). The Permit holder is responsible for ensuring that the District Commissioner is informed about each section attending a nights away event (even a District or County event).

For all Nights Away events the information below should be with your Commissioner (or appointee) 7 days before the event (in normal circumstances). How the information is passed on will depend on local arrangements (this may be for example by this online form or by Email). Please ensure that your GSL /DESC is also aware of the event.

DATA PROTECTION: This form is used to collect information about you and your team for the purpose of approving this nights away activity, this is to be used by your District Commissioner. As part of this form we collect personal data about you and your team, this detail is required so that we can check that everyone meets the membership and vetting requirements for the event and that appropriate permit holders are in place. We do not share your personal data provided in this form with any third parties. We take your personal data privacy seriously. The data you provide to us is securely stored and we will keep the data we capture from this form for 2 months after the event for any queries that arise then it will be securely destroyed. For further detail on our Data Protection Policy visit here: https://scouts.org.uk/media/927472/SCOUTS-data-protection.pdf

Menus, programmes and other paperwork are NOT required to be submitted with this form. However periodic checks can be made by either the DC, DESC or ADC's throughout the calendar year to check paperwork has been correctly compiled

Event Information
Type of Event *
Your answer
Group / ESU / SAS *
Section(s) *
Beavers/Cubs/Scouts/Explorer Scouts/Scout Network/Group
Required
Approximate Numbers attending?
Number of Beaver Scouts
Your answer
Number of Cub Scouts
Your answer
Number of Scouts
Your answer
Number of Explorer Scouts
Your answer
Number of Adults *
Include any Network or Active Support
Your answer
Is this event being run using Event Passports?
Event Start Date *
MM
/
DD
/
YYYY
End Date *
MM
/
DD
/
YYYY
Number of Nights *
Your answer
Venue Name *
Your answer
Venue Telephone No
Your answer
Venue Address *
Your answer
Please check the 'Prohibited and Restricted Camping areas' at http://www.scouts.org.uk/prohibited to ensure your chosen site does not fall within a restricted area
Event Leadership Information
Event Leader (if not permit holder)
Your answer
Event Leader Mobile Number
Your answer
Event Leader Membership Number
Your answer
Event Leader email address
or email address of person submitting form on their behalf
Your answer
Permit Holders Name *
Your answer
Permit Holders Telephone no. *
Your answer
Permit Holders Membership Number *
Your answer
Permit Holders email *
or email address of person submitting form on their behalf
Your answer
Names of adults attending (with membership numbers) *
Your answer
Activities
Please list. those requiring permits or qualifications, providing details of the activity leader or provider
Your answer
InTouch System and Approval
InTouch arrangements must be in place for EVERY Scouting activity.
Full information is available at http://www.scouts.org.uk/intouch
Input InTouch Details *
Your answer
Has the GSL (for Beavers, Cubs & Scouts) or DESC (for Explorers) been informed? *
Required for Line Manager Authorisation
Required
Once you have submitted your form you will be sent an email with the Details you have submitted, please check the details and if there are any changes required contact us

Copies of this form are also available on the Warrington East Website http://www.warringtoneastscouts.co.uk/district-forms.html in MS Word (.Docx) and PDF format.

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