Warrington East District Nights Away Notification
This form provides the information the District Commissioner requires to APPROVE an event to take place (i.e. POR 9.1b/9.1c). Each group attending a Nights Away event (even a County or District event) will need to submit this information.

For all Nights Away experiences all of the information below should be with your District Commissioner (or appointee) a minimum of SEVEN days before the event (in normal circumstances).

For all Nights Away held at facilities not owned or operated by Scouting, such as public or commercial campsites and youth hostels, the host District Commissioner' must also receive a copy of the information, normally this should be FOURTEEN days before the event. Where an expedition is taking you across a number of Districts or Counties, this information should be sent to the County Secretary(s) instead.

You can obtain details of the host District Commissioner from the Scout Information Centre - Tel 0845 3001818 email info.centre@scouts.org.uk

If you are using Scout owned or operated facilities there is no requirement to complete the Host DC's details only the scout campsite details.

Menus, programmes and other paperwork are NOT required with this form. However random checks will be made by either the DC, DESC or ADC's throughout the calendar year to check paperwork has been correctly compiled.

About the Permit Holder
Permit Holders Name *
Your answer
Permit Holders Telephone no. *
Your answer
Permit Holders email *
or email address of person submitting form on their behalf
Your answer
About the Event Leader or Passport Holder
Please complete this section if the Permit Holder is NOT the Event Leader
Event Leader or Passport Holder's Name *
Your answer
Event Leader or Passport holder *
Event Leader or Passport Holder's Mobile No. *
Your answer
Event Leader or Passport Holder's email address. *
or email address of person submitting form on their behalf
Your answer
Venue Details
Please check the 'Prohibited and Restricted Camping areas' at http://www.scouts.org.uk/prohibited to ensure your chosen site does not fall within a restricted area

It is recommended you read "Prohibited and Restricted Camping Areas" which is published annually.

Venue Name *
Your answer
Venue Telephone No
Your answer
Venue Address
Your answer
Venue Email Address
Your answer
Venue Website
Your answer
Event Details
Event Start Date *
MM
/
DD
/
YYYY
End Date *
MM
/
DD
/
YYYY
Number of Nights *
Your answer
Type of Event *
Other Event (please specify)
Please add details of any event not included on the above list
Your answer
Special Activities
Check for activities requiring Permits, see http://www.scouts.org.uk/supportresources/search?cat=26
Your answer
Permit Holder Details
Please give the name and contact details for any permit holder.
Your answer
Who will be attending?
Group / ESU / SAS *
Section(s) *
Beavers/Cubs/Scouts/Explorer Scouts/Scout Network/Group
Required
Number of Beaver Scouts
Your answer
Number of Cub Scouts
Your answer
Number of Scouts
Your answer
Number of Explorer Scouts
Your answer
Number of Adults *
Include any Network or Active Support
Your answer
InTouch Details
InTouch arrangements must be in place for EVERY Scouting activity.
Full information is available at http://www.scouts.org.uk/intouch
Principal InTouch contact Name *
Your answer
Phone No *
Your answer
Input InTouch Details *
Your answer
Has the GSL (for Beavers, Cubs & Scouts) or DESC (for Explorers) been informed? *
Required for Line Manager Authorisation
Required
GSL / DESC email address
Leave blank if your GSL / DESC does not have an email address or you do not know it. They will receive details of this form if their email address is provided.
Your answer
Has a Risk Assessment been performed? *
For info on Risk Assessments please see http://wwscoutbase.org.uk/library/hqdocs/facts/pdfs/fs120000.pdf also see POR section 9.4 http://www.scouts.org.uk/por9.4.
Required
Host District Commissioner
Only complete this section if your are not staying on Scout owned or operated premises

If you know the postcode of your site, the Scout Information Centre on 0845 300 1818, can tell you the name and address of the local District Commissioner.

Host District Commissioner's Name
Your answer
Host District Commissioner's Phone No.
Your answer
Host District Commissioner's Email
Your answer
Additional Information
Once you have submitted your form you will be sent an email with the Details you have submitted, please check the details and if there are any changes required contact us

Copies of this form are also available on the Warrington East Website http://www.warringtoneastscouts.co.uk/district-forms.html in MS Word (.Docx) and PDF format. Alternatively a copy is available from ScoutBase UK http://www.scoutbase.org.uk/library/hqdocs/facts/docs/formnan.doc

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