2018 Summer Solstice Food Vendor Application
Email address *
Summer Solstice Celebration
Friday, June 22, 4 - 9pm
Saturday, June 23, Noon - 8pm
Sunday, June 24, Noon - 6pm
Alameda Park, Santa Barbara
www.solsticeparade.com
________________________________

IMPORTANT DEADLINES:

• Application, 50% Booth Fee Deposit and all forms must be received by FRIDAY, APRIL 13
• Remaining Fees are due by FRIDAY, MAY 25
• Insurance Documents are due by FRIDAY, JUNE 8
________________________________

Friday Locals Night - back for 2nd year
Solstice will again be curating a locals night for Friday evening, which will feature local food, wine, beer, music and art. A handful of food vendors will be selected to be open for business on Friday night to offer tasting menus. The remaining food vendors will not be open until Saturday at noon. We know sales are slower on Friday, so this is an effort to reduce the number of vendors competing for those sales and ease the added stress of having to be open on Friday night for the rest of you.

Food booths will have the option to setup on Friday or Saturday and be in place through Sunday. Food trucks or mobile food facilities will be invited to participate on Saturday only.

Exclusivity
We will no longer be offering exclusivity to any one vendor to be able to sell a specific product. We intend to curate the food court to feature a variety of foods that compliment, not compete, with one another.

In a continued effort to streamline the food court process and bring you more happy customers, Summer Solstice will no longer have a ticket booth or ticket system for the food court. All food vendors will pay a flat fee up front that is based on the type of food vendor they are [food truck, food booth, beverage, etc]. Food vendors will be responsible for handling their own money and sales.

Local vendors and those who procure ingredients from local and/or quality sources will be given preference. We encourage all of you to source as local and sustainable as possible from our area's farmers, ranchers, and food artisans - and to advertise your sourcing in your booth marketing materials and signage. Every effort will be made to curate a diverse offering of food and beverages from a variety of cultures.

Questions?
Contact us at food@solsticeparade.com

Business Information
Business Name *
Your answer
California State Board of Equalization Number *
You must submit this number to participate in Solstice. Non-alcoholic non-carbonated beverages and "to-go" prepackaged items are exempt. More info: https://efile.boe.ca.gov/boe/boe_login.jsp
Your answer
Food Vendor Name [if different than business name]
Your answer
Main Contact *
Your answer
Phone *
Your answer
Email [if different from above]
Your answer
Mailing Address *
Your answer
Website *
Your answer
Facebook Page Link *
Your answer
About Your Business *
Philosophy, Sourcing, Etc
Your answer
Event Logistics
TIME/LOCATION:

Friday, June 22, 4 - 9pm [select local SB vendors only]
Saturday, June 23, Noon - 8pm
Sunday, June 24, Noon - 6pm

At Alameda Park, 1400 Santa Barbara Street
Santa Barbara, California

Food Booths will be placed together in the Food Court along Sola Street between Santa Barbara and Anacapa Streets OR along Santa Barbara Street. Food Trucks and Mobile Food Facilities will be placed on Santa Barbara Street between Sola and Micheltorena Streets.
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BOOTH SPECIFICS:

• Food Booths will be located in the grass. Food Trucks will be located on the street. Booths cannot be staked into the grass.
• You must provide your own tent structure, tables, chairs, signage and/or display panels. You must provide your own decorations and/or marketing materials.
• Food Purveyors will be restricted to the diameter of your reserved space unless other arrangements are made prior to the event.
• Locations will be assigned by event staff.
• Running water may be a requirement of your food booth and food vendors should plan to rent a 3-comp sink to meet their needs. We are available to help coordinate access to a sink - in most cases, sinks can be shared between vendors.
________________________________

SETUP & BREAKDOWN:

• Food Booth Set up will take place on Friday OR Saturday starting at 8:00AM and Food Truck setup will take place on Saturday starting at 10:00AM.
• Health Department Inspection for Food Booths will be at 1pm on Friday or 10am on Saturday.
• Food Booth break down will start at 6pm on Sunday and Food Truck break down will start at 8pm on Saturday.
• Please make sure you leave your booth space clean so we can ensure the park is left in pristine condition and to avoid a cleaning fee.

PARKING:
* Do you need to park on the street or park during the event or over night? If so let us know as we may need to get a special permit for you, and a fee may be applied.
* Parking will be available on Friday, Saturday in the Notre Dame lot. Though this is not available on sunday and cars will have to be moved in advance of church services early Sunday morning.

Booth Type / Fees
FEES INCLUDE:
Booth/Truck Fee
Electrical Fee
TFF Fee [included in Booth Fee]
Sellers Permit Fee
$100 Cleaning Deposit [refundable, separate check]

Booth/Truck Fees are determined based on the type of vendor:
• Food Booth - prepared food vendor who is selling from a booth in the park, i.e. pizza, Indian cuisine, Greek food, etc
• Food Truck or Mobile Food Facility - prepared food vendor who is selling from a food truck or Mobile Food Facility on the street [Saturday only]
• Beer Garden Food Booth - single item food vendor who is selling from a food booth in the Beer Garden, i.e. pretzels, popcorn, etc
• Beverage Booth - vendor who is selling beverages, i.e. coffee, tea, smoothies, etc

Electrical Fee:
Basic electrical is included in your booth fee - see below for options.
Additional electricity and/or above basic electrical will be available for an additional fee.

TFF Fee:
A $180 Temporary Food Facility Permit Fee is included in all booth fees except Food Trucks/MFF. If you may be eligible for a fee waiver or a lower fee, please contact food@solsticeparade.com to confirm before making payment.

Sellers Permit Fee:
$10 per day
Sellers Permit Application: https://www.santabarbaraca.gov/civicax/filebank/blobdload.aspx?BlobID=48814
Submit the form and payment to the city as described on the form. Send a copy of the form to food@solsticeparade.com
• Whether or not you have a business license with the City of Santa Barbara, you are required to fill out the application. Fees apply only to those vendors who do not have a City of Santa Barbara business license.

Cleaning Deposit:
$100.00 (refundable upon clean inspection by Santa Barbara City Parks and Rec staff after the event)
**Separate check

ALL CHECKS SHOULD BE MADE PAYABLE TO:
SUMMER SOLSTICE CELEBRATION
P.O. Box 21141, Santa Barbara, CA 93121-1141

PAYMENT VIA CREDIT CARD
You can also pay via credit card - please email food@solsticeparade.com for details

YOUR SPACE WILL NOT BE CONFIRMED UNTIL WE RECEIVE 50% PAYMENT.
ADD $75 LATE FEE TO PAYMENTS RECEIVED AFTER APRIL13.
SUMMER SOLSTICE CELEBRATION IS A RAIN OR SHINE EVENT - NO REFUNDS.

Select Booth Type: *
Non-Santa Barbara County Food and Beverage Booths are considered "Out of Area". Booth fee includes $180 TFF fee.
Required
Booth / Food Truck Size *
Please be specific about space needed and for what purpose. Depending on space availability, there may be an additional fee for vendors who require more than a 10'x10' booth space
Your answer
Do you need access to electricity? *
If yes, select an option below OR choose "Other" and tell us about your needs. Please be specific. If you are not 100% sure what you need, take a picture of your plug and send it to food@solsticeparade.com
Required
If you answered yes, what exactly will you plug in and how many amps does it pull? i.e. "We are bringing a food warmer and refridge, which pull a total of 15amps"
Please be specific. If you are not 100% sure what you need, contact us at food@solsticeparade.com
Your answer
Do you need access to running water for your Food Booth or Food Truck? *
**Vendor to supply own hose and Y connectors
FRIDAY LOCALS NIGHT
Solstice is offering a curated locals night for Friday evening, which will feature local food, wine, beer, music and art. A handful of Santa Barbara local food vendors will be selected to be open for business on Friday night to offer tasting menus. The remaining food vendors will not be open until Saturday at noon. We know sales are slower on Friday, so this is an effort to reduce the number of vendors competing for those sales and ease the added stress of having to be open on Friday night for the rest of you.

The theme will be "A Taste of Santa Barbara" and we encourage vendors to showcase an abbreviated menu of $5 food items to encourage attendees to taste from multiple vendors. These items can be smaller portions of what you'll serve on Saturday and Sunday or it could be something special you make for Locals Night.

If you would like to be considered for Friday Locals Night, please indicate what you plan to serve. We will make selections based on the best showcase of local.
Your answer
HEALTH PERMIT
Unless you have a Mobile Food Facility permit or Cottage Foods permit in the County of Santa Barbara, you must submit a completed Santa Barbara County Environmental Health Temporary Food Facility Permit Application.

Applications should be submitted directly to food@solsticeparade.com. DO NOT send to the Health Dept.

Link to TFF Application:
http://cosb.countyofsb.org/uploadedFiles/phd/EHS/Food_Program/16-6%20TFF%20Temporary%20Food%20Facility%20Booth%20Application.pdf

Link to EHS Website with info about TFF requirements [see Guidelines]:
http://cosb.countyofsb.org/phd/default_all.aspx?id=19212&menu2id=174&pghead=18958&footer=18960

Permits will be given out on Friday following the health inspection of your booth.

CITY OF SB SELLERS PERMIT
Whether or not you have a business license with the City of Santa Barbara, you are required to fill out the application. Fees apply only to those vendors who do not have a City of Santa Barbara business license.

Sellers Permit Application: http://www.santabarbaraca.gov/Business/Business_License/Special_Event_Permits/

Sellers Permit Fee:
$10 per day that you sell

Applications and payment should be submitted directly to the City per the form AND a COPY should be submitted to food@solsticeparade.com.

INSURANCE
All food vendors must provide proof of one million dollar liability insurance and name “Summer Solstice Celebration” as additional insured for the dates they plan to sell. ACT offers event insurance at a good price.

Additional Insured:
Summer Solstice Celebration
P.O. Box 21141
Santa Barbara, CA 93121-1141

A copy of the additional insured endorsement must be sent to food@solsticeparade.com by Friday, June 9.

PAYMENT
YOUR SPACE WILL NOT BE CONFIRMED UNTIL WE RECEIVE 50% PAYMENT. Remaining payments must be received by Friday, June 2.

All checks should be made payable to:
SUMMER SOLSTICE CELEBRATION
P.O. Box 21141, Santa Barbara, CA 93121-1141

Payment via Credit Card:
You can also pay via credit card - please email food@solsticeparade.com for payment instructions

Payment Check List:
Booth Fee
Electrical Fee
$100 Cleaning Deposit [separate check]

*Sellers Permit Fees should be sent directly to the city with your application. [see above]

ADD $75 LATE FEE TO PAYMENTS RECEIVED AFTER APRIL 13.
SUMMER SOLSTICE CELEBRATION IS A RAIN OR SHINE EVENT - NO REFUNDS.

Questions? Contact food@solsticeparade.com

Menu, Procurement Requirements and Pricing
Our intention is to curate a food experience that is as diverse as possible.

Food Procurement:
We request your highest integrity in food procurement and we want you to have fun playing with the abundance that the Santa Barbara region has to offer. Please consider choosing produce that is in season, organic, non-GMO or ecologically grown as well as animal products that are sustainably and/or locally raised. We encourage that each of the food vendors publicly display the source of ingredients used in creating your menu.

Service Ware:
COMPOSTABLE service ware is strongly recommended. Make composting and recycling a priority with booth trash.
• Eco-Green Supply is a local Santa Barbara-based company and can provide cups, lids, straws, napkins, plates, food trays, hinge trays, paper towels and just about anything you may need for food service.
• Please place your order at least 1 week in advance of the event by contacting Jeff Davis at ecogreensupply@gmail.com or 805-689-8418 - please reference "SOLSTICE" when you reach out.

Proposed Menu Items *
Please list all proposed menu items and the proposed price of the item OR email your menu to food@solsticeparade.com
Your answer
Additional Questions / Comments
Your answer
A copy of your responses will be emailed to the address you provided.
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