EQA 17 Student Files Evaluation

This evaluation examines the Langley Flying School student file system to ensure it is in conformity with the student records requirements of PCTIA.

This PCTIA requirements only apply to students enrolled in the Commercial Pilot, Multi-engine, Instrument, or Instructor Rating programs

To ensure random sampling for this audit, you have been assigned a three letter word and a corresponding three number. The numbers can be negative or positive. This letters and numbers specify the three random student files you are to audit for the purpose of this inspection.

With reference to the list of student files that are listed on the L-drive, the number letters represent the letters of the alphabet, so if you receive the word "Cat", this refers to the first students whose LAST names is listed under the Cs, the As, and the Ts listed in the student files. Now that you have identify this starting position, the numbers represent the corresponding file count from up or down from initial student file. So, if you received 12, -7, -8, you should audit the 12th file listed below the first file that is listed with C (surname). The number -7 corresponds with the second letter, A--you must therefore count up from the first student file listed under the As. Because A is the first letter, for example, you must go to the last file listed in the Zs and count up 7 files to identify the file you audit. The last letter is T and the last corresponding number is -8; therefore, you mist fine the first student file listed under the Ts, and then count up the list to the 8th file preceding this. IMPORTANTLY, you are only to examine vocational students (i.e., students in the CPL, MER, IFR, and IR programs). If your selected file ends up being a PPL student, you must keep going in the direction of the count until you arrive at a student’s file enrolled in a vocational program.

In addition to the above students, you must audit three International Student files; for this, apply the same technique you used if the selected file is not an International Student—that is, after you examination of the first three files, and if they are not an International Student, you must keep going in the direction of the count until you arrive at a student’s file. Remember, though, that you only audit the three International Student files AFTER you have completed your audit for the first three random files selected.

Contact the CFI now for your three letter words and your three number sequences.

Once you have selected the first three student files, and the subsequent three International Student files, , answer the following questions:

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    International Student Files

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    Unsatisfactory Findings

    An unsatisfactory items is indicated by the "other" response. For each "other" you have indicated, complete a Finding Report, which is linked from the Staff and Administration drop-down menu under Quality Assurance. The webpage like is as follows: https://docs.google.com/forms/d/11ezT56SVopWbL3Yp2zJxemPx6cBB0Nu3RJdq_iI39lg/viewform