ELITR Minuting Data Collection
We represent the ELITR (European Live Translator, 2019-2021,
) project, which is supported by the Horizon 2020 EU Research and Innovation programme. The project is spearheaded by the Faculty of Mathematics and Physics, Charles University in Prague.
One of our goals is to develop 'automatic minuting', in other words automatically recorded and structured minutes for meetings. Natural language processing heavily relies on machine learning, which in turn requires large amounts of real life data to be trained on. Collecting such a dataset will allow us to refine voice-recognition algorithms, understand common structures of meetings and learn to extract the discussed content in an organized way.
We would like to ask you to help us collect this data, in order to make taking minutes easier in the future.
Thank you in advance!
Ondrej Bojar (for the ELITR development team)
What data do we need?
We primarily need (1) the sound recordings of you meeting and (2) the minutes you write down. If available, we would also greatly benefit from the full transcript of meeting and the agenda circulated beforehand.
What will happen to your data with us?
We, research partners in ELITR (CUNI, UEDIN, KIT), will process the data manually and automatically for the purposes of analysis of meeting structures and for the purposes of the design and training of machine-learning based algorithms for speech recognition and primarily for automatic minuting.
Subject to your consent for each individual meeting, we would like to publicly release the data for research purposes in as much pseudonymized form as technically feasible. To further reduce any risk of undesired exploitation of the data, we offer to release the data only after a considerable delay in time.
Which benefits can automatic minuting bring you?
Automatic minuting that will be created within the ELITR project will bring its users a new level of efficiency. It will make the summarization of live and remote meetings easier for the organizers and potentially save up to 80% of time needed to generate meeting minutes.
In ELITR, we are serious about keeping your information confidential. In addition to following the GDPR policy, we set up an ethical board and design and follow strict rules on handling and releasing the data. The data will be used for research purposes only, we will never sell your data and we promise to keep your details safe and secure.
If you have any questions about the project or the intended use of your data, please contact us at
Details of your meeting
If you are willing to help with our research, please provide details of each of your meetings. This form can be used many times, individually indicating for each meeting the conditions of its use.
Identify your planned or past meeting
This information is needed to unambiguously identify the data available for your meeting at SCIC. As a minimum, please indicate the DATE and TOPIC of the meeting.
Availability for ELITR
I agree for the recording and the minutes of the meeting to be used within the project ELITR as research data for automating processing of meeting minutes until the end of the ELITR project in December 2021.
Availability for General Research Community
The recording, the minutes and other provided files (e.g. the agenda):
May be publicly released after pseudonymization to the highest technically possible level, during or after ELITR project (2019-2021).
May be publicly released after pseudonymization to the highest technically possible level, in the year 2022 or later.
May be publicly released after pseudonymization to the highest technically possible level, in the year 2025 or later.
Must not be released. The data, as well as any derived data which would allow the reconstruction of the meeting content, has to be deleted at the end of the ELITR project.
Contact Person (E-Mail)
Please enter the e-mail of the person who has or will have access to the minutes of the meeting, once they are ready.
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