Submission Form | POTIONS & PIXELS Content Creation Contest
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Introduction
Welcome to the POTIONS & PIXELS Content Creation Contest submission form! We are thrilled to have you participate in this exciting challenge. Before you begin your project, we strongly encourage you to review this form in its entirety to ensure you understand all requirements, guidelines, and expectations. Whether you’re submitting as an individual or as part of a team, please make sure to fill out all the required sections.

Please contact POTIONS & PIXELS Founder + Executive Director, Michael Zytkow, with any questions or feedback: michael.zytkow@potionsandpixels.com
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Contest Overview
Are you passionate about gaming and its cultural impact? The Content Creation Contest invites creators to pitch projects that explore gaming and related topics. Whether it's a video essay, mini exhibit, or another creative format, share your vision with us. Eight selected creators will each receive $250 to bring their ideas to life. Flex your creative muscles, build your skills, and contribute to the cultural conversation in this unique opportunity to showcase your vision.
Submission Deadline:
Submissions are ongoing until we select 8 winner.
To complete your submission: 
  1. Submit this application.
General Contest Details

Prizes:

8 people will be selected to each receive $250 towards their projects,

Voting / Judging:
Our team will review the applications on an ongoing basis until 8 submissions are awarded.

Geographic Eligibility:

Participation is limited to residents of the greater Charlotte metropolitan area. The included counties are listed below. You’ll be required to provide your zip code and the county where you reside.
We’ve chosen to limit eligibility to residents of 16 counties within the greater Charlotte metropolitan area. These counties reflect the broadest definition of the Charlotte region, encompassing communities that are closely tied to the cultural, economic, and social fabric of the city. This ensures that our contest reflects the interests and preferences of those who live and engage with the Charlotte area most directly.

Age Restrictions and Parental Consent:
There are no formal age restrictions for participating in this contest. However, participants under the age of 18 must have parental or guardian consent to enter. If a minor wins a prize, the prize will be awarded to their parent or guardian on their behalf. By participating, minors affirm that they have obtained permission from their parent or guardian.

Parents and guardians are encouraged to review the content before allowing minors to participate. This ensures that all participants engage in the contest safely and appropriately.

Submitting as a Team:
If you are submitting as part of a team, each team member must individually submit the form.

Please ensure that you list the names and roles/credits of each team member in the appropriate section.

Multiple Submissions Allowed:
You are welcome to submit as many proposals as you like. Please note that each submission requires a new  submission form.

No Entry Fee:
There is no entry fee for this contest.

Quality Standards:
Submissions should meet a high standard of quality, both in terms of content and presentation. This includes clear, professional communication of ideas and technical proficiency in the chosen medium.

Intellectual Property:

You retain full ownership of your work.

By submitting your project, you affirm that this is original work created specifically for this contest. You may reuse elements of your previous creations as long as the end result is something novel for this contest. AI-generated content is allowed as long as it is fully acknowledged. You are permitted to use third-party assets, such as music, graphics, or code, provided they are copyright-free, in the public domain, or licensed under Creative Commons. You must acknowledge and provide appropriate credit for any third-party assets you use, including details of their source and licensing.

POTIONS & PIXELS Acknowledgment:
By participating in this contest, you grant POTIONS & PIXELS the right to showcase and highlight your project at events, in our exhibits (including on our ArtCade machines), online, in print, and in any other forms of media. Additionally, POTIONS & PIXELS retains the right to reproduce images, videos, and content from your project in various forms, such as booklets, merchandise, or for fundraising purposes. For example, we are exploring the creation of summary books featuring all the projects in the contest series. You also agree to include a clear acknowledgment of POTIONS & PIXELS in your content, using the provided logo and mentioning POTIONS & PIXELS' role in supporting your project. If your project continues to grow after this contest, you agree to acknowledge the role POTIONS & PIXELS played in its development, highlighting the connection to the nonprofit's work in helping grow the game industry.  

Code of Conduct:
Participants are expected to uphold a high standard of respect, fairness, and integrity throughout the contest. Any abusive or inappropriate behavior, as well as attempts to manipulate or tamper with the submission process, will result in disqualification and may lead to legal action.
Submission Requirements
  • Your idea must relate to the broader culture of gaming. This can include aspects such as anime, cosplay, or crossovers with other art forms and cultures.  
Grant Acknowledgment

This project is supported by the Infusion Fund, a partnership between the City of Charlotte, Foundation For The Carolinas, and generous donors to support the arts and cultural sector.

POTIONS & PIXELS NONPROFIT would like to thank the Infusion Fund for supporting our effort to grow the game industry in Charlotte.

Personal Information

First Name

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Middle Name

Last Name

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Phone Number

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Can you receive text messages at this number?

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Participation Eligibility
Which county in the greater Charlotte metropolitan area do you live in?
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Eligibility is limited to residents of 16 counties within the greater Charlotte metropolitan area. These counties reflect the broadest definition of the Charlotte region, encompassing communities that are closely tied to the cultural, economic, and social fabric of the city. This ensures that our contest reflects the interests and preferences of those who live and engage with the Charlotte area most directly.
What is your zip code?
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What is your age?
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Are you at least 18 years old, or do you have the consent of your parent/guardian to participate?
 *

There are no formal age restrictions for participating in this contest. However, participants under the age of 18 must have parental or guardian consent to enter. If a minor wins a prize, the prize will be awarded to their parent or guardian on their behalf. By participating, minors affirm that they have obtained permission from their parent or guardian.

Parents and guardians are encouraged to review the content before allowing minors to participate. This ensures that all participants engage in the contest safely and appropriately.

Demographic Information
As part of our commitment to inclusivity and better serving our community, we are collecting demographic information. This data will help us understand the diversity of our participants, tailor our programming to meet community needs, and support our grant reporting and applications to secure funding for future programs. We appreciate your willingness to share this information with us.  
What is your gender identity?
 *
Note: When giving respondents a choice to answer with their own words, Google Forms uses the "other" option. We cannot edit this wording to say "self-describe."
What is your Race/Ethnicity? (Please select all that apply)

Note: When giving respondents a choice to answer with their own words, Google Forms uses the "other" option. We cannot edit this wording to say "self-describe."   
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Media Consent

I acknowledge that by participating in this contest, I agree that my image, project, and interviews may be photographed and recorded, and featured in print, on websites, and across other forms of media. I understand that POTIONS & PIXELS will highlight and tag the winners through our media platforms using the information provided. Additionally, I agree that our partners, including the Infusion Fund, may also share and promote this content across their platforms. This acknowledgment covers all forms of media, including online and print.

Please confirm that you agree to these terms.

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Required

Links and Social Media:
Please provide the appropriate links and social media profiles that you would like to be associated with your submission. This could include your studio page, development-related profiles, or other relevant accounts. Be sure these are the accounts you would like to be tagged in for any promotion of your work.

Website
Instagram Profile Link
Instagram Handle
Example: @PotionAndPixels
X/Twitter Profile Link
X/Twitter Handle
Example: @PotionsPixels
Facebook Profile Link
Facebook Handle
Example: @PotionsAndPixels
Any other links you’d like to provide
Project Information
What is the title of your project? *
Will the end product be digital, physical, or a combination of the two? *
Describe your content idea and the format (e.g., video essay, mini exhibit, etc.). What is your vision, and how will this funding help you achieve it? *
Please detail exactly how the $250 funding will be utilized. Be specific. *
Please provide a basic timeline for your project including the expected completion date
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What challenges do you anticipate? *
What is your experience with a project like this? If you have links to prior work, please provide it. *
Upload any attachments that would help with your proposal.

POTIONS & PIXELS Supporting Materials Upload Form
https://forms.gle/6G6cQnpaFqrwrzYZ9
Development Tools:
What tools and/or software are you using to develop your project?
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Credits

Please list the role of each person involved in this project.
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AI-Generated Content:
AI-generated content is allowed in your project as long as it is fully acknowledged.

Did you use any AI-generated content in your project?
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If so, please provide an overview about what content was generated using AI.
Third-Party Assets:
You are permitted to use third-party assets, such as music, graphics, or code, provided they are copyright-free, in the public domain, or licensed under Creative Commons. You must acknowledge and provide appropriate credit for any third-party assets you use, including details of their source and licensing.

Did you use any  third-party assets in your project?
 *
If so, please acknowledge and provide appropriate credit for any third-party assets you use, including details of their source and licensing.
Intellectual Property and Acknowledgment Agreement

Ownership: I understand that I retain full ownership of my submission. I acknowledge that I am creating and submitting original work specifically for this contest.

Acknowledgment: I agree to include a clear acknowledgment of POTIONS & PIXELS in my content. This includes using the provided logo and mentioning POTIONS & PIXELS' role in supporting my project.

Showcasing and Rights: By participating in this contest, I grant POTIONS & PIXELS the right to showcase and highlight my project at events, in exhibits (including on ArtCade machines), online, in print, and in any other forms of media. POTIONS & PIXELS also retains the right to post my submitted content on their platforms and to reproduce images, videos, and other content from my project in various forms, including physical media (such as booklets and merchandise) and for fundraising purposes.

Future Acknowledgment: If my project continues to grow after this contest, I agree to acknowledge the role POTIONS & PIXELS played in its development, highlighting the connection to the nonprofit work of POTIONS & PIXELS in helping grow the game industry.

Please confirm that you agree to these terms.
 *
Required
Tax and Payment Information
  • IRS Form W-9 Requirement:
    • Winners of the prizes will be required to fill out and provide an IRS Form W-9 for tax purposes. This form must be collected and validated before issuing any prize money to ensure compliance with tax reporting requirements.

  • Taxable Income:
    Prize money is considered taxable income, and winners will be responsible for reporting it on their tax returns. If the participant has earned $600 or more in prize money from our contests during the year, we will issue you a 1099-MISC form by January 31st of the following year. You’ll need to file the 1099-MISC form with the IRS when filing your taxes.

  • Team Submissions:
    For team submissions, POTIONS & PIXELS will award the prize money to one designated account. It is the responsibility of the team to decide which account will receive the payment and to distribute the funds among team members as they see fit.

If you win, payment will be made through PayPal or Venmo. Choose your preferred option. *
Provide your PayPal or Venmo handle corresponding to the answer given above. *
Confirmation
Do you confirm that you have read and agree to the contest rules?  
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Required
If submitting as part of a team, do you confirm that all team members are submitting this form?
*
Required
Do you have any suggestions for future contest? (OPTIONAL)
POTIONS & PIXELS

POTIONS & PIXELS is a 501(c)3 nonprofit organization based in Charlotte,  that creates and utilizes games, art, and technology for social impact. With a focus on community engagement, education, and addressing local challenges, we have developed innovative programs that resonate with a wide audience. Over the years, we've collaborated with organizations such as Lowe’s, the Levine Museum of the New South, and the City of Charlotte to create nine custom games and apps tailored to community needs.

In addition to our development work, we have hosted over 720 events, ranging from gaming tournaments to educational workshops, and led workforce development programs that equip participants with valuable skills for the future. We are also passionate about blending art and technology, which is evident in our creation of indie ArtCade machines—interactive installations where creativity and gaming converge.

At POTIONS & PIXELS, we strive to build inviting spaces that foster connection and creativity, ensuring that our work makes a meaningful impact on the community.
Please FOLLOW us on social media, and don't forget to join our Discord and Meetup Group!
Can you help us? (Check all that apply).
Please note: Your answer to this question, does not affect you submission in any way.

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Join our Newsletter!

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