VPL ROOM RENTAL AGREEMENT

JavaScript isn't enabled in your browser, so this file can't be opened. Enable and reload.

VPL Room Rentals and occupants are subject to all of the VPL conditions, rules, and regulations presented in the VPL Room / Space Rental Policy. Vestal Public Library reserves priority scheduling for all VPL meeting spaces.

Vestal Public Library reserves the right to deny any room rental application or cancel future bookings for groups or individuals in violation of the VPL Patron’s Standards of Conduct, VPL Room / Space Rental Policy, VPL Health & Safety Rules, and/or delinquent 4CLS fines/fees.

Rentable Library space includes: Large Meeting Room (94 person capacity) and the Conference Room (11 person capacity) and the Front Garden / Patio (25 person capacity).

All meetings must be concluded and cleaned up by the end of a rental period.

1. NAME OF APPLICANT & ORGANIZATION *

2. APPLICANT IS AT LEAST 18 YEARS OLD *

Yes

3. APPLICANT'S VALID 4 COUNTY LIBRARY CARD NUMBER (If you do not have a Library Card put N/A) *

4. APPLICANT'S MAILING ADDRESS (Format: Street, City/Town, State, Zip Code) *

5. APPLICANT'S VALID EMAIL ADDRESS *

6. APPLICANT'S VALID PHONE NUMBER Format: (000) 000-0000 *

7. APPLICANT'S DESIRED RENTAL SPACE *

CONFERENCE ROOM PRICING - (11 person capacity) : For Profit & Private Event - $20 for the first hour, $10 for each hour beyond that; Non Profit and Community Groups - $10 per hour; Vestal CSD Non Profit - No Fee (1 hour increments only)

LARGE MEETING ROOM (94 person capacity) : For Profit & Private Event - $35 for the first hour, $15 for each hour beyond that; Non Profit and Community Groups - $15 per hour; Vestal CSD Non Profit - No Fee (1 hour increments only)

Required

8. OPTIONAL KITCHEN ACCESS - **The use of the kitchen is free upon request** *

Kitchen includes a sink, electric stovetop, and small fridge. All food should be prepared before using the space. Kitchen is best used for countertop storage and event clean up.

YES, if available, I would like access to the kitchen.

NO, I do not want access to the kitchen

9. EQUIPMENT & SUPPLIES - All borrowed equipment must be returned in satisfactory condition at the conclusion of each meeting. *

DIGITAL PROJECTOR (REQUIRES ADVANCED NOTICE)

FLATSCREEN TV (REQUIRES ADVANCED NOTICE)

HIGH SPEED WIRED INTERNET CONNECTION (LARGE MEETING ROOM ONLY) (REQUIRES ADVANCED NOTICE)

LAPTOP (REQUIRES ADVANCED NOTICE)

LECTERN

OVERHEAD PROJECTOR

DVD PLAYER (LARGE MEETING ROOM ONLY) (REQUIRES ADVANCED NOTICE)

No Equipment Needed

Required

10. REQUESTED RENTAL DATE(S) AND HOUR(S) - Must be during VPL Regular Operating Hours. *

11. ARE YOU REQUESTING PERMISSION TO USE THE FACILITIES AFTER LIBRARY HOURS? *

YES - Please indicate time frame requested above.

NO - Space will be vacated 15 minutes before library closes

12. FREQUENCY *

ONE TIME EVENT

MULTIDAY EVENT

RECURRING EVENT

Other:

13. VPL ROOM / SPACE RENTAL POLICY AGREEMENT: I agree to the Rules and Policies set forth in the VPL Room / Space Rental Policy Agreement. https://www.vestalpubliclibrary.org/_files/ugd/2ad91e_5b0a20f146d2419eaa0fc7d00bbe8902.pdf *

YES

Required

14. DIGITAL SIGNATURE - BY WRITING MY NAME BELOW, I AGREE TO ALL VPL RULES & REGULATIONS PERTAINING TO PATRON CONDUCT, FIRE SAFETY, HEALTH & SAFTY, ROOM/ SPACE RENTALS, AND LIABILITY. *

Submit

Clear form

Never submit passwords through Google Forms.

This form was created inside of VESTAL PUBLIC LIBRARY.

Does this form look suspicious? Report

Forms