Essex Coronavirus Action - Volunteer Group / Facebook Group Signup
PLEASE READ THIS INFORMATION CAREFULLY. YOU WILL BE REQUIRED TO ELECTRONICALLY SIGN THE DECLARATION AT THE END OF THIS FORM TO SHOW THAT YOU HAVE READ AND UNDERSTOOD EVERYTHING IN THIS SECTION.
WE HAVE DESIGNED THIS FORM TO COVER AS MANY DIFFERENT ORGANISATIONS AND GROUPS AS POSSIBLE. THEREFORE, NOT ALL OF THE QUESTIONS MAY BE APPLICABLE, AND ANYTHING THAT ISN'T MARKED WITH A STAR / ASTERISK (*) IS OPTIONAL.
This form is for any Volunteer Group, Facebook Group, or group that is looking to co-ordinate local volunteering efforts in Essex who wants to volunteer and help in their local community with vulnerable or self-isolating people during the Coronavirus / Covid-19 outbreak. Although it may look like we are asking a lot of official questions, this is merely designed to give our co-ordinators as much information as possible - every single volunteer, group and organisation will be essential and valued no matter how you answer these questions.
Essex Coronavirus Action is a collaboration between Essex County Council, The Essex Public Health Team, and local Facebook groups to ensure that support assistance reaches the people who need it the most.
Once you have submitted this form, a member of the Essex Coronavirus Team will be in touch at the earliest possible opportunity. Please bear in mind that there may be a small delay due to the volume of people who are contacting us.
IMPORTANT INFORMATION REGARDING YOUR PERSONAL SAFETY AND THE WELLBEING OF OTHERS
It goes without saying that Covid-19 / Coronavirus is contagious. Therefore, it is your responsibility to ensure that you are only spreading kindness when volunteering in your local community. Wherever possible and practical to do so, please avoid physical contact and maintain a distance of at least TWO METRES between yourself and others while volunteering, and wash your hands regularly in line with the latest government advice. If you are delivering items, please leave them on the doorstep and let the recipient know that they are ready to be picked up.
IMPORTANT INFORMATION REGARDING THE USE OF YOUR PERSONAL INFORMATION
Any information submitted using this form will be stored by Essex County Council and only accessed by Essex County Council and those working on their behalf in accordance with their current GDPR and data protection policies. It may be shared with Provide, an organisation that works alongside Essex County Council, and other approved partners solely for the purposes of making sure that respondents are connected directly with members of their local community who are organising volunteering efforts.
For your information, you can read the relevant Essex County Council policies regarding data protection and GDPR at
If you have any questions, please contact Kirsty O'Callaghan, Head of Strengthening Communities at Essex County Council. Email:
Name Of Your Group / Organisation
URL / Link For Your Group / Organisation
If you are a Facebook group, please provide a link to your group on Facebook. Otherwise, please provide a website link if you have one.
Names / Emails / Phone Numbers Of Key Contacts In Your Group Or Organisation
Please use this box to enter the names, email addresses and phone numbers of all key contacts in your group or organisation.
Physical Address Of Your Group Or Organisation
If your group or organisation has a physical address, office, premises etc., please enter it here.
The Area Covered By Your Group Or Organisation
Please enter the area covered by your group or organisation. Please be as specific as possible. For example, please say 'Five Mile Radius Around Basildon' or 'Tendring District.'
Hours Of Operation
If your group or organisation has hours of operation, please enter them here.
Number Of Staff / Volunteers
This may be tricky to answer if you are a Facebook group. If so, please just let us know how many people are admins / moderators / co-ordinators. Don't worry if you can't be specific here.
% Of Volunteers Who Are DBS Checked (Disclosure And Barring Service)
We have to ask this question, because potentially any volunteering efforts could be aimed at some of the most vulnerable members of our community. We are NOT asking this question because we are looking to exclude people from doing valuable work in their local area that will only become more and more valuable as time goes on - we are asking purely to get an idea about numbers. To be perfectly honest, EVERY volunteer is going to be essential and valued, DBS-checked or otherwise.
When Was Your Group Or Organisation Established?
A rough estimate is absolutely fine.
What Sort Of Activities Does Your Group Or Organisation Carry Out In Your Local Area?
Please give as much detail as possible about the sort of work that your group or organisation carries out in the local area. We understand that recently established Facebook groups may have been set up purely to help people who are self-isolating or unable to get out, and so if this is the case please specify below.
Does Your Organisation Offer Any Online Activities For 'Positive Self Isolation,' Or Would You Consider Setting These Up?
Because of the current situation, more and more groups and organisations are setting up online-based activities for people to try while they are forced to stay at home. For example, exercise workouts, language learning ... literally anything! If this is something that you offer, or even something that you would consider setting up, please indicate below.
Do You Wish To Add Any Additional Information?
This is optional.
Please enter your full name below to confirm that you have read and understood the information at the top of this form. We strongly recommend taking a few moments to read it again before completing this box. PLEASE REMEMBER that any information submitted through this form will be shared with Essex County Council and key partners for this project.
A copy of your responses will be emailed to the address you provided.
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