Expression of Interest - Community Market Stallholders

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Use this form to register your stall at the TBMF community market.

Email *

First please read the Stallholder Rules and Requirements and Child Safeguard Policy

Please acknowledge *

I confirm I have read and understand the Stallholder Rules and Requirements and Child Safeguarding Policy

Required

Registered name

ABN

Organisation Type

Registered business

Community group

Clear selection

Products/services

What product and/or services do you propose to promote/sell?

Are you providing a free activity?

Yes

Clear selection

Describe free activity

Note: preference will be given to sites that specifically fit the theme of the event and/or provide a free activity.

Primary Contact

Name

Street

Suburb

State

Postcode

Phone

Mobile (if different)

Secondary Contact

You MUST provide a second (different) set of contact details.

Name

Street

Suburb

State

Postcode

Phone

Mobile (if different)

Which Days?

Saturday

Sunday

Do you have public liability insurance?

You MUST have Public Liability Insurance. Please confirm.

Yes

Clear selection

Insurance Expiry Date

YYYY

Insurance Certificate

A Certificate of Currency must be provided. Please email your CURRENT Insurance Certificate to market@tbmf.org.au, or post to Market Coordinator, PO Box 230, The Basin 3154 (files must be a jpg, tif, pdf, doc, docx or zip and must be 1MB or smaller)

Please note:

If your application is successful you will be required to complete additional paperwork. Successful food providers will be required to comply with State legislation and provide advance notice of attendance through streatrader.health.vic.gov.au and provide a copy to the festival. We must have a copy of your streatrader certificate to secure our festival permit.

Will you be bringing an electricity generator?

The Festival is not able to provide power. Your generator must be silenced.

Yes

Clear selection

I propose to bring the following electrical equipment:

Please note:

- all owned electrical equipment must be tested and tagged within six (6) months of event
- all hired electrical equipment must be tested and tagged within three (3) months of event
- equipment not listed will not be permitted

I propose to bring the following LP Gas equipment:

Please indicate quantity, size and approval badges for each.

Please note:

Please note: equipment not listed will not be permitted

Fire extinguisher type

Compulsory for food sites

Fire extinguisher expiry date

YYYY

Stall Site Plan

Please email a plan of your site requirements to market@tbmf.org.au, or post to Market Coordinator, PO Box 230, The Basin 3154. (file uploads must be a gif, jpg or png and must be 800KB or smaller).

Maximum site size is 3m x 3m. (Larger/different by negotiation.)

Sites do not allow for separate vehicles/trailers which must be off site by 10.00am or in the lawn car park (Church Street) if available.

Notes for drawing site plan:

Indicate the front customer facing side
- Dimensions of all marquees, vans, cool-rooms, trailers (including draw bars) must be shown in plan.
- Show position of all equipment inc. vans, marquees, bottled gas & gas appliances, trailers & cool-rooms.
- Your site will be inspected for compliance from time to time.

Indicate what you are bringing

Marquee

Cool-room

Gas appliances

Van

Trailer

Other:

Requirements and Costs - only applicable to commercial sites

Notes:

- Please indicate your requirements by ticking each one
- Costs are indicative only and are subject to change
- Larger/different site size by negotiation

Site 3m x 3m for Business

Sat $50

Sun $50

Food Stall Sat $100

Food Stall Sun $100

Basin Triangle Traders Discounted

Site 3m x 3m for Community Organisation

No charge

Declaration *

I have read and will abide by the Stallholder Rules and Requirements, including Code of Conduct and Child Safeguarding Policy

I declare the information I have supplied is accurate

I understand that any additional electrical equipment or infrastructure not listed here must be approved by the Site Manager before it can be brought on to the event site

I acknowledge and consent to being photographed by TBMF photographers and images used to promote the festival and the community market - subject to legislated privacy obligations and provisions.

Required

Notes

All sites must be set up by 10.00am and vehicles off the site. You may need to remain on site until the entertainment programmed on the outdoor stage has finished. Details of site location will be provided when applications are approved.

All expressions of interest, with attachments, must be received by TBMF by the closing date.

Post any correspondence to market@tbmf.org.au or the Market Coordinator, PO Box 230, The Basin 3154.

All listed prices exclude GST.

All applications will be reviewed by the TBMF festival committee. Applicants will be notified by 27 February 2023 and if applicable, a 50% deposit will be payable. Final site designation will be made by 14 March and remaining site fees if applicable paid by 20 March 2023.

The personal information requested is being collected by The Basin Music Festival Association (TBMF) for use solely by TBMF in relation to the festival. All information will remain private and confidential.

A copy of your responses will be emailed to the address you provided.

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