THE HILL - FACILITY USE POLICY & AGREEMENT
Thank you for your interest in using The Hill for your event or gathering. The church intends to make its facilities available to community organizations as part of our outreach programs and as a participant in our community. We open our doors to a wide variety of people, groups, and their gatherings, which further the ministries of the church. However, first and foremost we are a church and a house of worship for our church members. We do not schedule meetings or events during the Sabbath, unless it is a worship service. The Church Board reserves the right to deny any individual or group the use of the church facility.

Please make sure you make your reservation in advance to have a better chance at approval.
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AGREEMENT

APPLICATION PROCEDURE

1. Read the policy carefully and complete the agreement.


CARE AND USE OF THE CHURCH BUILDING

1. Furniture may not be moved unless approved by the Church Office and if it is moved, you must return it afterwards.
2. No nails, staples or tape may be used that would mar the pews, chairs, woodwork, or walls. Any candles used must be non-drip candles.
3. No flowers are to be placed on the piano or the organ.
4. A deacon will assure that the facility is open for your reserved time.

MAXIMUM OCCUPANCY

1. Main sanctuary - seats approximately 400
2. Chapel - seats approximately 100
3. Classroom - approximately 40 (this number varies with the use of tables)
4. Parking - approximately 150 vehicles (depending on number of events happening on requested date)

AUDIO/VISUAL SUPPORT

1. Arrangements for audio/visual support will be made by the Church Office after the application is completed and approved. A/V (number and type of microphones, etc.) must be specified in the application.

RECEPTION

1. The courtyard of the The Hill is available for receptions after your service or meeting. There are no kitchen facilities, so all food and beverages must be prepared at another location.
2. It is the responsibility of the family/renter (or their designee) to make certain that the courtyard is cleaned after the reception and the landscaping in the courtyard is respected.
3. There is a kitchen at the Pleasant Hill Adventist Academy (PHAA), which is scheduled by the school and which may be used for your reception. The Church Office will work with you to make arrangements for the PHAA facilities. 

RESPONSIBILITIES

1. The family/renter is responsible and financially liable for any damage done to the church or the courtyard by the family/renter, the funeral home, etc. or guests during the use of the facility.

FEES


FACILITY USE FEES & DEPOSITS
1. Church Sanctuary, $500 for four hours or less, $100 for every hour beyond four hours, plus $500 deposit
2. Youth Chapel, $300 for four hours or less, $100 for every hour beyond four hours, plus $300 deposit
3. Courtyard or Classroom, $200, plus $200 deposit
4. Kitchen/multi-purpose room,  (separate reservation with PHAA, plus deposit)
5. Audio/Visual - $300 (2 people, non-refundable)
6. Deacon - $75 (1 person, non-refundable)
7. Tables and chairs, $100 deposit

ADDITIONAL FEES
1. Carpet cleaning, $250 (entire room/professional service, will be charged, if needed)
2. Repair, $35/hour, as quoted by a contractor
3. Trash/debris removal, as charged by waste management (overflowing dumpster due to event)

 

 

Reservation Start Date and Time *
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Time
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Reservation End Date and Time *
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Time
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Event Start Time *
Time
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Event End Time *
Time
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Description of Event *
Contact Name (person responsible) *
Address *
Cell Phone *
Email *
Church Membership & Denomination *
Officiating Pastor
Officiating Pastor's Cell
Facilities Requesting *
Required
Number of People Expected *
Number of Microphones Needed *
Deacon Needed *
Checking this box, means you understand this fee is automatic, as explained in the policy. Deacons are needed for opening/closing and setting up chairs and tables. (Free for The Hill church members. Membership will be verified.)
Audio/Visual Needed *
If needing audio/visual equipment, you must pay the fee for personnel noted in the policy. (Free for The Hill church members. Membership will be verified)
Notes or other requests
Thank you for reading through the policy and completing the agreement. PLEASE EMAIL OFFICE@PLEASANTHILLADVENTIST.ORG ONCE THE FORM IS SUBMITTED. Fees and deposit must be received before a reservation is approved. When this reservation is approved, an email will be sent with the total due.
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