Only gaming groups and companies may request a badge allocation before the convention. Independent GMs should simply buy an attendee badge and submit for reimbursement after the convention.
You (or anyone else you designate below) can pick up all of your GM badges at GM HQ starting Wednesday night at the convention. They are picked up as a single packet. It is not possible to have GMs pick up just their own badges.
Once that allocation has been created, you will need to assign a badge to each one of your GMs. The badges do not actually exist and will not be printed until they are assigned to specific individuals. If you request an allocation, and your events are active, and you do not receive a reply within a week confirming it has been created and you can start assigning badges, please email email@example.com.
GM badge allocations are created after events are marked as Active, which usually happens a few weeks before event registration begins.
If any of your GMs need a badge for any reason before you have an allocation or have assigned them a badge, they can simply buy an attendee badge. If they receive a GM badge before fulfillment begins, we will automatically refund them shortly after they receive their GM badge. After that, they can request a refund as normal.
GM badges do not provide access to any Gen Con housing block. Anyone who needs to book a general room will need to purchase an attendee badge and get a refund once they have received their GM badge. Hotel reservations made with an attendee badge are no longer linked to accounts online, but are still secure. Contact Q-Rooms for more information or to check on reservation status.
Anyone receiving a GM badge that already has an attendee badge but did not receive an automatic refund must drop their attendee badge off at GM HQ by Thursday of the convention in order to receive a refund.
If you or your GMs have any questions about the badge process, do not hesitate to email firstname.lastname@example.org.