Event Time: Saturday, November 2nd, 2024 - 4:00pm-8:00pm
Event Address: Downtown Square & Main Street, Nacogdoches, Texas
Contact Crystal Hicks at (936)559-2970 or
hicksc@nactx.usPlease complete this form & make payment to reserve space! Friday, October 26th is the DEADLINE if space is still available. Please make checks payable to FRIENDS OF THE NACOGDOCHES LIBRARY. For more information please contact
hicksc@nactx.us or call the Nacogdoches Public Library at 936-559-2970.
General Rules:
Permitted Items for Sale - Vendors may sell the following types of items:
Homemade or Individually wrapped food or dairy items meeting state regulations.
Food or beverages sold from a licensed food truck.
Food or beverages prepared onsite must be under a covering.
Vendors are responsible for proper disposal of grease or trash.
Retail items, such as, clothing, crafts, jewelry, furniture, etc.
Vendors may not sell or distribute offensive literature or products
Becoming an Event Vendor: Applicant must provide a completed application and booth fee. No subleasing of spaces is permitted. We do reserve the right to turn down vendors based on space or needs of the event.
Vendor fee:
Food Truck - $100.00
10’x10’ space to sell FOOD - $50.00
10’x10’ space to sell RETAIL- $50.00
SFA sponsored group or non-profit - $25.00
Vendor Responsibilities-
Vendors are responsible for their merchandise, for security of their booths and persons and liability of their product.
Vendors must indicate on their form any special safety considerations or needs.
Vendors must possess and obtain, on their own, all appropriate licenses and permits. This includes, but is not limited to, Sales Tax licensing and health permits.
Vendors are responsible for collecting and remitting sales tax. You can apply for a Sales Tax Permit at
https://comptroller.texas.gov/taxes/sales/
Vendor agrees as part of the consideration for granting of permit hereby indemnifies the Friends of the Library its board of directors, officials and volunteers and the City of Nacogdoches its officials, volunteers and employees. Vendor shall protect, defend, hold harmless and indemnify the City from any and all claims, demands, expenses, liability or causes of action for injury to any person, including death, and for damage to any property, tangible or intangible, or for any breach of permit arising out of or in any manner connected with the work done by any person under this permit, to the extent caused by the negligent acts or omissions of the vendor or anyone for whom they are responsible. It is the intent of the parties that this provision shall extend to, and include any and all claims, causes of action or liability caused by the concurrent, joint and/or contributory negligence of the City, an alleged breach of an express or implied warranty by the City or which arises out of any theory of strict or products liability.
Electric hookup will be considered only for those vendors who request it on their application. Specific wattage needs must be indicated. This is on a first-come, first-serve basis.
Event Day Responsibilities
Check in and set-up : November 2nd, 2024 (starts at 12:00 pm)
Vehicles may be brought into the square for quick unloading only. No vehicles will be allowed in or out of the area after 3:00pm.
Set-up and decorations are the responsibility of the vendor/group.
Extension cords, tables, chairs, canopy, trash receptacles, and lighting are the responsibility of the vendor/group.
Please be ready by 3:30 pm.
Event ends at 8:00 pm. Booths must be clear by 9:00 pm.
Things to Know
The event is from 4-8 pm on Saturday, November 2nd, on the square in downtown Nacogdoches. This registration is for SPACE ONLY, no setup included. A location will be assigned to each organization/vendor based on site needs and safety requirements.
To help cross promote the event, we ask that you list this event on your website and/or Facebook page.
Booth locations will be on Pecan, Pilar, or Fredonia Streets around the CVB building. The square will be closed to traffic at NOON and set up may begin at 12:00 pm. Loading access will be allowed at that time. Please check your emails for specific entry point locations. You must be ready to serve customers by 3:30 pm.
Electricity is available upon request; however you must provide your own extension cords & LIGHTS.
We encourage all vendors to embrace the theme and dress & decorate accordingly.
Vendors are responsible for their sales tax. Vendors must state EXACTLY WHAT they are going to sell or distribute.
If you plan to sell or give away alcoholic beverages, arrangements must be made in advance. Please contact one of the organizers as soon as possible.
No fee refunds.
TO RESERVE A SPACE, please deliver the completed form & check or money order (NO CASH) to the Nacogdoches Friends of the Library, 1112 North Street, no later than October 26th, 2024.
