Wonderful World of Wellbeing Indoor Festival : Kempton Park 11th & 12th May, 2019 Booking Form
Welcome, you are here because you are connected to a networking organisation we are working in conjunction with for exhibitor opportunities, or a unique individual has connected you to join the Wonderful World of Wellbeing festival. You are invited to be part of something unique and new to London

We host two day festivals for your convenience and the engagement opportunity of the visitors. Within the festivals are showcasing offerings aimed at both adults & children

You can be part of something very special in a variety of different ways

1. Exhibit your brand, products & services
2. Present a talk / workshop / class
3. Promote your brand in our exclusive festival brochure
4. Unique sponsorship opportunities, please call for a confidential discussion on how you can align your
brand with the Wonderful World of Wellbeing Festival or see the options below.
5. Mindfulness activity area designated for children

Becoming involved by extending your support of the festival across all social media platforms is appreciated, flyers will be sent to you to pass among your colleagues, clients and share among your extended communities too. When you engage with us as an exhibitor, live link backs are created to your website – this allows immediate engagement of potential clients having access to your company from the outset.

Questions regarding your application, there is allocated space in the last section of questions to ask away. Once your application has been received, we will make contact to confirm your application has been received.

Points to consider:
1. Hire of tables and chairs for exhibitor stands via us or you can bring your own. The size of table indicated in the space selected on this form - indicated the maximum size you can showcase with; ie 6ft trestle or 3ft trestle, or both. Chairs £5 each for both days. A max of two chair spaces avail per single or double stand. Triple stands plus can bring or hire three chairs. Please request more if needed in a separate email.
2. When selecting the size of stand required, click on the item and it will show the full detail including cost.
3. Please ensure you fill in all sections of this form (sections not relevant to you, select the 'NO'option )
4. Add the costings as you go for all your requirements, a total is required at the end.
5. Save the document before exiting, this will also allow you to go back to a previous question without loosing data.
6. On completion/ submitting of your application form, a link will be automatically emailed to you - so you can return to view/amend at any point. With this, please check your in/spam box
7. Questions marked with an '*' require mandatory answers

Email address *
Date Submitted:
Name *
Position *
Organization *
Address *
Mobile Number *
Event Day Contact Name & Position (if different from above)
Event Day Contact Mobile Number (if different from above)
Event Day Contact Email Address (if different from above)
Number of Exhibitor Passes Required (Max 2 per exhibitor) *
If two passes are required, please enter 2nd name below:
Business Description *
Website Address *
Facebook Page
Twitter Handle
How did you hear about the event? *
Networking organisation - please tell us which one so we can thank them
Please select your interest for involvement in the Wonderful World of Wellbeing event on the 11th & 12th of May, 2019 (tick all that apply): *
1. What service would you like to offer on your stand? *
2. What products would you like to offer on your stand? *
3. What equipment would you like to bring/use to enhance your stand? E.g. branded banner, therapy bed, display cabinet…. Please give approximate dimensions. *
Trestle Table & Chair Hire: Hire is for the two day duration of the festival & charged above the exhibition prices. If this box is not completed, confirmation of supplying your own table is accepted. *
Wellbeing Retail Options
Therapist Options
Aura Photography Options
Reader Options
Additional Modality (cost per modality £40)
Charity Stands -
Guaranteed Stand Position £20 *
Floor Plan
Guaranteed Stand Position (Please advise where you would like your stand positioned, we will do our best to accommodate your request): Select 1st, 2nd and 3rd choice of stand position below.
If you selected Yes above, then please complete this question.
Power Required - Limited Availability: *
Please only select YES if absolutely required.
My costs for exhibition stand options are? (Total of all options in £) *
Sponsorship Options
Which sponsorship option is your choice & value?
Brochure Advertising - A5. For Brochure Advertising please supply completed artwork for submission within two months of the festival start date
Any Other Questions
Would you like to do a Talk/Presentation? *
Number of Sessions Required (Max 2)
1. What talk would you like to offer?
2. Please provide an outline of your proposed session:
3. What equipment would you like to bring to facilitate your session?
4. How do you plan to raise awareness of your session to help ensure an audience at the event?
Power Required?
Projector Required?
Please Indicate your Preferred Day/Time of Session:
Please Indicate the Duration of Session:
Maximum time 45 mins
Would you like to hold a workshop or live class?
Number of Sessions Required (Max 2)
1. What workshop/class would you like to offer?
2. Please provide an outline of your proposed workshop/class:
3. What equipment would you like to bring to facilitate your workshop/class?
4. How do you plan to raise awareness of your workshop/class to help ensure an audience at the event?
Power Required?
Projector Required?
Please Indicate your Preferred Day/Time of Session:
Please Indicate the Duration of Session:
Maximum time 45 mins
Terms and Conditions
Thank you for registering your interest to take part in the Wonderful World of Wellbeing Festivals (WWoW). Please read through the information below before completing and returning your application form.

If you want to join one of our Festivals, please get in touch and we will see what we can do to create adequate space for you.

Please note that in order to maximise the content offering and make the event line up as balanced and harmonious as possible, we will aim to minimise duplication of business categories. Workshops and presentations will need to be unique. Therefore all applications will be considered on a first come first served basis,

We recommend applying early to secure your place and avoid disappointment.

IMPORTANT: By submitting an application form to be part of the Wonderful World of Wellbeing Festival, you agree to the terms and conditions of the event. You will see these below and will be asked to tick the acceptance box.

We look forward to having you join us at the Wonderful World of Wellbeing.
Warmest regards

Diane Mitchell
Director of Sacred Bazaar & Organiser of the Wonderful World of Wellbeing

Terms & Conditions

1. Event Details As per your completed, submitted application form

2. Access & Parking

i. Please access the venue for set up and pack down via the car park an front entry point (TBA in your exhibitor pack)
ii. You may park your vehicle in a bay close to the entrance for unloading and loading. However all vehicles must be
moved from this area during event open hours – no later than 30 minutes prior to opening of the event to the public
No earlier than the closing time of the festival
iii. Free car parking is available within the grounds. To minimise disruption to the venue and event guests, we kindly ask
that you park at the furthest point away from the entrance
iv. Fire exits should be kept clear at all times. They should be used only in an emergency and SHOULD NOT be used as
access for loading or unloading for the event. Displaying goods or information in front of fire exits is strictly forbidden.

3. Workshops/Classes/Talks

i. All workshops/classes/talks will take place in breakout rooms, separate to the main exhibition hall.
ii. All workshops/classes/talks will be allocated an agreed time. This has to include time for the audience to enter and
exit the room and any Q&A session. Extra time allocations will be pre organized and discussed prior to booking
iii. Is it essential that all contributors plan their sessions around these time allowances. Sessions which are not complete
on time, will be addressed by the Room coordinator to allow the next contributor to start on time. Please be

4. Exhibitors

i. An exhibition stand will consist of trestle table, and chair(s). Available sizes and quantities are outlined in the booking
form and the final allocation will be agreed by the booking confirmation.
ii. All stands must have a covering extending from the table top to the ground at the front of the stand. This ensures
unsightly material is hidden discretely and facilitates the prevention of trips and slips in each designated stand space.
iii. Exhibitors are responsible for ensuring all walkways and fire exits are kept clear at all times.
iv. Access and set up for all exhibitors is allocated from 7am on the 1st day of the festival
v. Stalls can be dismantled from the closing time of the festival. For the safety of our visitors and other stall holders,
dismantling before closing time is strictly FORBIDDEN.
vi. Stalls must not be sub-let unless agreed at the time of booking.
vii. Charities are permitted to sell raffle tickets, fundraising tickets and collect donations from their own stall ONLY.
viii. A maximum of 2 staff members per business are allocated to each stand booking.Additional staff or guests who wish
to attend the event must pre-register for tickets online at www.wonderfulworldofwellbeing.com or our Eventbrite page

5. Catering

i. Refreshments for event contributors are not included within the booking fee. However, the venue is able to provide
refreshments and light food.

6. Smoking & Drinking

i. Smoking is NOT permitted in the building at any time. If you wish to smoke, please locate the designated smoking
area outside the building
ii. We strongly advise all contributors to avoid the consumption of alcohol whilst at the event. This is a public event and
all contributors are expected to positively represent the WWoW brand.

7. Power Supply and Equipment

i. Power is available in each room but you must provide your own extension lead and all equipment to run your session.
ii. For stall holders, maximum power output is 3 amps per stall
iii. All equipment & extension leads must be PAT tested and in good repair. This is the responsibility of each contributor.
iv. PAT test certificates MUST be supplied no later than 48 hours before the event if you intend to use power.

8. Insurance & Security

i. All contributors are required to hold valid third party/public liability insurance. A copy of the certificate must be
submitted with your booking form. Booking cannot be confirmed or approved without proof of insurance.
ii. If your insurance is due to expire before the date of the event please send a copy of the new insurance. If you don’t
have insurance, please contact us for further information and advice.
iii. Every effort will be made to ensure rooms are locked overnight but the WWoW organisers accept no responsibility for
any lost or broken belongings on site. Any items left on site is done so at the owner’s own risk. At the very least, it is
recommended that stands are covered to conceal items and valuables are not left unattended.
iv. All contributors should consider taking out adequate insurance to cover all risks relevant to the above.

9. Marketing

i. All contributors will be listed on the WWoW Festival programme if the booking time allows, our website:
www.wonderfulworldofwellbeing.com and relevant social media platforms where applicable.
ii. We regularly promote our events using photographs and video footage on social media platforms, our website and
local and national press. You/your business waiver all rights to be or not to be included. No duplication of images,
footage is permitted
iii. You have permission to promote your business and exhibition listing in the Facebook event and our Facebook pages.
iv. Social media, we support and appreciate your contribution here, it is expected you will post out to your audience
across your own social media platforms too. This is good PR, lets your fans / followers and clients see you are
participating in something greater and adds kudos to your own brand
v. Visitor numbers are not guaranteed. Sacred Bazaar t/as wonderful world of wellbeing will under no circumstances be
held liable or responsible in the event of low footfall due to any circumstances whatsoever

10. Cancellation

i. If the event is cancelled due to unforeseen circumstances e.g. weather, the organisers of the Wonderful World of
Wellbeing Festival will not be held responsible and will not liable for any costs that may be incurred as a result of
ii. If you wish to cancel your booking, notification in writing is required to wwowellbeing@gmail.com The
date of your cancellation email will be the date used for the cancellation / refund allocations laid out below.
iii. If you wish to cancel your booking, refunds will be applied as follows:

90 days or more prior to the event 80% refund of payment
Less than 90 days or before event 50% refund of payment
After 7 days prior to the event No refund
Non attendance No refund

11. Payment

For Workshops/Classes/Talks only
i. Payment in full must be made within 48hrs from receipt of the booking confirmation, you will receive an email
indicating your acceptance into the festival
ii. A receipt will be issued confirming your booking on receipt of the payment.
ii. If payment is not received within 48hrs, we reserve the right to offer your slot to another applicant.

For Exhibitors

Any Early bird bookings are required to pay in full at the point of booking, the cut off date for early bird bookings are January 10th 2019.
i. All other applicants: A 50% deposit is required within 48hrs from receipt of the booking confirmation email from
WWoW. For Total, refer to your booking form.
ii. A receipt will be issued securing your booking on receipt of the deposit.
iii. If the deposit is not received within 48hrs, we reserve the right to offer your stand space to another exhibitor.
iv. The balance of 50% is due no later than 28th February 2019. If payment of the balance is
not received by this date, then the booking may be cancelled and no refund will be available – as per the cancellation
terms above.
v. Exhibitor bookings secured on or after 28th February 2019 requires payment in full.

Please make all payments by BACS transfer to:

Account: Wonderful World of Wellbeing
Bank: Barclays
Account No: 53402525
Sort code: 20-48-42
Reference: KP + Your name or business name
(KP = Kempton Park)

For all questions relating to the event or your application please contact Diane:
M: 07522 760068

Please confirm you accept the Terms and Conditions above, by doing so you are confirming your exhibitor space. *
Upload Certificate of Insurance here *
What is the total cost of your application? *
Is your booking an early bird special? If so - full payment is required at the point of booking *
Please state the 50% deposit you will be paying on submission. Balance to be paid no later than 1st March `19. *
Have you already paid? *
Date Paid
Banking Reference
A copy of your responses will be emailed to the address you provided.
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